Greentown Town
Council Meeting
October 6, 2015 6:30 PMMembers Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Meeting was called to order by President Scott Deyoe.
Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.
Approval of Dockets: General Fund total expenses for September 16th – October 6th were $33,583.57. Water Co. was $27,135.98. The Wastewater Utilities totaled $116,438.58. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.
Items from Attorney: Mr. Peelle gave updates to the board on the following properties: 533 E. Grant St. was given a 10 day notice to erect a proper fence. The owner came into the utilities office and informed that he was putting in a new lateral in the spring which the fence will sit on top of. Once the new lateral is installed the property owner will erect the proper fence. Mr. Peelle asked the board if they wanted him to hold on this case until spring. Town board agreed to be a hold on this case.
319 W. Grant St on lack of mowing: Mr. Peelle talked to the attorneys that represent this property (after a sheriff sale) which a bank has acquired. Mr. Peelle was informed that the mowing should have been taken care of. Mr. Peelle asked Marshal Bennett if he had inspected the property to see if the mowing took place or not. Marshal Bennett had not done so, so Mr. Peelle informed Marshal Bennett to wait 5 to 6 days for reinspection. If mowing is not done then, Marshal Bennett needs to inform Mr. Peelle.
427 W. Payton St. on lack of mowing: It is an option to pursue this under the nuisance ordinance which requires a court order and a formal complaint to abate it. Mr. Peelle did research into the City of Kokomo and the Town of Russiaville; they both have weed enforcement ordinances. Mr. Peelle went ahead and drafted an ordinance concerning this issue for the Town Board to review. This ordinance would allow the town to go ahead and post a notice on the property and if the mowing isn’t done, then a town employee could go ahead and mow and then file a lien for the amount owed.
Greentown Wesleyan Church presented their formal petition for voluntary annexation. Public hearing will take place on October 20, 2015 at 6:30.
423 Meadows Drive: Memorandum of Understanding is prepared and needs signatures from Mr. Deyoe and Ricky and Susan Williams. Once signed, this document will need to be filed at the Howard County Recorder’s office.
228 S. Hunt St. and 128 N. Meridian St.: Both have a court date on October 26th for a nuisance hearing. Mr. Peelle informed Marshal Bennett that his attendance is required for this court hearing on the 26th at 1:30 in Superior Court 1 (Judge Menges) and he will need to have pictures taken of both properties that morning for the court hearing.
Engineer Report: Mr. Deyoe read Task Order #3. Task Order #3 provides for coordinating various well and environmental investigations that were included in the Recommended Alternate #2 of the Water System Preliminary Engineering Report prepared by Wessler Engineering and dated April 2015, as well as incorporating the results of the investigations into an updated PER. Mr. Deyoe asked for a motion to accept Task order #3 not exceed $7,500.. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.
Mr. Deyoe read a proposal from Accidental Discoveries, LLC to perform archaeological work on the Proposed Water System Improvement Project. Mr. Deyoe asked for a motion to accept an estimate from Accidental Discoveries, LLC in the amount of $1,195 to perform an archaeological study on potential well sites #5 and #6. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.
Greentown Fire Dept. Report: For the month of September 2015, the Greentown Fire Department had 3 rescue, 12 fire and 38 EMS runs.
Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.
Marshal Bennett informed the Town Board that Officer Skinner graduates from the Police Academy on November 6, 2015.
Marshal Bennett is having issues with the Tornado Siren at the Water Plant. Williams Electronics came out to work on the siren and informed Marshal Bennett that the siren needed to be replaced. Williams Electronics gave an estimate of $2,595.00 to replace the Federal Siren Radio Controller at the north water tower. Mr. Deyoe asked for a motion to accept the quote from Williams Electronics to replace the siren for $2,595.00 to be paid from the Rainy Day fund. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.
The Town Council discussed the emergency radio system in Howard County. The City of Kokomo decided to purchase their own radios, leaving those that use the emergency system to pay a higher cost for radios. Greentown Police Department will need 5 mobile, 7 radios. The Greentown Utilities need 5 mobile. An estimate of the costs would be: Greentown Police $15,589.00 and Greentown Utilities $5,460.00. The Council will notify the county that Greentown does not have funds available in 2016 for the equipment.
Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.
Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.
Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.
Park Advisory Board Report: Jolene Rule gave the council a draft of the Community Park Survey that will be mailed to the residents of Greentown for input on the land donated by Indiana Wesleyan University. Council gave approval of survey and would like residents to return them by the end of the year.
Old Business: None.
New Business: Mr. Deyoe stated that Bose McKinney & Evans LLP, attorneys of Indianapolis, employed by the Town as bond counsel, had prepared a form of bond ordinance for consideration by the Council in the matter of the issuance of sewage works refunding revenue bonds by the Town for the purpose of providing funds for the refunding of the Town’s Sewage Works Revenue Bonds of 1999, Series A and Sewage Works Revenue Bonds of 2008, in order to effect a savings to the Town. See attachment for a full record of the readings of the
Bond Ordinance, Ordinance No. 2015-11.
Mr. Deyoe read Ordinance No. 2015-12. An Ordinance Adopting IC 36-8-2-4 et seq And Establishing Procedures For The Enforcement Of The Town’s Health Powers As It Relates To Weed Control Within The Town Of Greentown. Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2015-12. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.
Mr. Deyoe read Ordinance 2015-12. An Ordinance Adopting IC 36-8-2-4 et seq And Establishing Procedures For The Enforcement Of The Town’s Health Powers As It Relates To Weed Control Within The Town Of Greentown. Mr. Deyoe asked for a motion to accept Ordinance 2015-12. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.
The Council discussed having Maple Construction replace two outside doors in the city building at the cost of $7,500.00. Mr. Deyoe asked for a motion to accept Maple Construction replacing two doors with aluminum doors at the cost of $7,500.00 to be paid from the CCI Fund. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.
Guests: Rita Hill (Mother of Mike Andry) approached the Council asking permission to have the second memorial motorcycle ride in Greentown on June 25, 2016. Mrs. Hill said the ride this past June was very successful. Mr. Deyoe commented that nothing but positive comments were heard about the event. Mr. Deyoe asked for a motion to have the Mike Andry Memorial Ride in Greentown on the evening of June 24th, 2016 and ending on the evening of June 25th, 2016. Times and exact details will come later. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.
John Bearden, Director of Facilities at Eastern Howard Schools, approached the Council about putting water meters on the irrigation systems at all three buildings (Corporation Office, Elementary and High School) of the school properties. The Council will take this request under advisement and will discuss with Therber, Brock & Associates, Inc. who performed the Town’s rate study.
Troy Beachy, Liberty Township Trustee is asking the Council to have Indiana American Water give the Town a free evaluation of what their rates for water would be for Greentown. The Council will take this request into consideration.
Marion Ellis, 401 E. Walnut St., is concerned about the dead-end alley behind his home. The alleyway has been maintained by several neighbors as a green area, since it is unused by the town. The new resident of 410 E. Lincoln attained a building permit to construct a storage barn on the back of his property and was given permission from neighbors to use alternate access from Indiana St., but the new resident chose to use the alley and is tearing up the grass with gravel trucks, cement and construction vehicles. The Town owns the alley but the residents around the alley have been maintaining the alley for the Town. The Council thanked and appreciates the residents who have maintained the alley for the Town. The Council informed Mr. Klein (Street Department) to barricade the alley and if the barricades are moved, Marshal Bennett will take action with person who was involved in moving the barricade. The owner at 410 E. Lincoln will be notified of this situation.
Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.
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