Thursday, March 27, 2014

Town Council Meeting minutes March 4, 2014


Town Council Meeting

March 4, 2014 6:30 PM

Present: Council Members: Scott Deyoe, Dan Adams, Todd Everling, J. Scott Flick: Deputy Clerk Joyce S. Flick as Acting Clerk-Treasurer; Jeremy Peelle, Town Attorney

Absent: Council member Joyce Higginbottom

Meeting was called to order by President Scott Deyoe. He asked if there were any additions or corrections to the minutes of the last meeting. A motion was made by Mr. Flick to approve the minutes with a second by Mr. Adams. Motion passed.

Mr. Peelle: (1) Will draft and prepare an ordinance for proposed changes to the Water Ordinance of raise in fees, service charges and Meter Deposit. That will be ready for the 3rd week meeting. (2) Question had been raised by Kevin Moss, Superintendent about the Wellhead Protection Plan. Mr. Peelle stated he would check to see if an ordinance was done when the Wellhead Protection Plan was adopted within the town limits.

Engineer: Mr. Ryan Brauen from Wessler reported (1) the contractor working on the new wastewater treatment plant is optimistic to be done in April with the substantial completion with final completion July 12(this includes the additional days requested because of weather). (2) Change order #4 was discussed and the total increase would be approximately $53,000 with 42 days of extension. This is within the contingency amount to the project budgeted when going into the project. (3) TCI workers have been using Town maintenance building for work and storage without compensation to town for power and heat. Bryan has run them out. (4) Discussion about the building project concluded they are 85% complete in the process. The raw sewage pumps, screen (now not frozen), oxidation ditch, surge tank and affluent structures are all on line. The only critical component not complete is the digesters which are large concrete structures and needs warmer weather to pour concrete. (5) Wessler is now also working on (a) getting our MDPS Permit updated to reflect the modification to our plant and (b) a manual on maintenance and operation of the new plant; the manual will also give a summary of how they designed the plant and how it is meant to be operated. This is a requirement of agreed order.

Police Report: Police report was read by Mr. Deyoe. Mr. Everling asked Marshal Bennett to get with Jordan Buckley, IT about programs and solutions they need for the new lap top computers. Mr. Everling made motion to accept report as read with a second by Mr. Flick. Motion passed.

Water & Street Report: Mr. Deyoe read the report(1) He stated there had been great effort of all employees working together to clear snow and cleaning catch basins to help with the flooding from recent snow melt and rain. (2) Kevin presented possibility of putting a dehumidifier in at the Water Plant per recommendation by Rex Byers Heating & Cooling to better control humidity without having to keep the temperature so low during the summer. Council approved the $2,400.00 cost stating it will help with the life of equipment so this would be a maintenance issue. Motion was then made by Mr. Flick to accept the report as read with a second by Mr. Adams. Motion passed.

Fountain: Dwight Schaaf submitted a proposal to do maintenance and replacement of things to get the fountain back up and running. The cost is $5,200.00. Main Street is to help with this project. Kevin Moss was asked to schedule Dwight Schaaf to begin work on the fountain as soon as possible.

Wastewater Plant Report: Mr. Deyoe read the report. Bryan Klein, Superintendent, stated (1) that two times with the snow melt and rain the plant was close to discharging close to maximum for the new plant. Mr. Deyoe said the town might need a manhole party at the next large rain to help find where extra storm water is coming into town and running into our plant system. (2) Lab training is finished and with using our own equipment instead of sending lab work out will save $5,500.00 annually. (3) Liquid sludge wasting down to solids will save us approximaetely $4,000 each load with the system we are now using instead of having Merrill Bros. dispose of it for us. There will also be an improvement when our digesters are on line. Motion was made by Mr. Flick and seconded by Mr. Everling to accept Wastewater report. Motion passed.

Park Advisory Board: Jolene Rule, Chairman, stated they are to have a meeting next week and will have a report next month.

Unfinished Business: Mr. Flick – None; Mr. Adams – Michelle Monize asked him if a permit was needed for Little League kickoff parade. Council said she should coordinate with Marshall Bennett about this; Mr. Everling – Nothing; Joyce Flick – Nothing; Mr. Deyoe – stated John Wright approched council about the vacant Clerk Treasurer position. He was told to contact David Tharp, Howard Co. Democratic Party as they are now in the position to appoint someone. If they don't act the council can take action and fill the position.

New Business: Mr. Deyoe stated (1) there will be a new policy on pool fills this year to give a break in wastewater for the month of May only because all residents will be on the Summer Sprinkling Credit for the months of June, July and August. There are stipulations for those applyiing for this credit. A notice will be put in the Grapevine. (2) Document Delinquent Arrangement Policy on utilities is in the process. (3) April is the month of the Military Child. There is a statewide Purple Up day on Tuesday April 15. Mrs. Flick will work on getting others in the town on board with this. Mr. Deyoe stated that it is the least we can do to recognize the children of military families.

Guests: Ray Mumaw, when discussing the budget I had asked if funds were available for hiring another police officer? Mr. Deyoe said there are funds, but they are being cautious and are waiting for the OK that the budget will not be cut. The police subcommittee is ready to work with Marshall Bennett to get another officer on the streets as soon as they hear from the state. Mr. Mumaw said he appreciates seeing our officers in town day and night.

Motion was made by Mr. Everling to adjourn meeting with a second by Mr. Flick. All agreed.Meeting adjourned at 7:20 PM.

Town Council meeting minutes February 18, 2014


Town Council Meeting

February 18, 2014 6:30 PM

Present: Council Members: Scott Deyoe, Dan Adams, Todd Everling, J. Scott Flick: Deputy Clerk Joyce S. Flick as Acting Clerk-Treasurer; Jeremy Peelle, Town Attorney

Absent: Council member Joyce Higginbottom

Meeting was called to order by President Scott Deyoe. He asked if there were any additions or corrections to the minutes of January 21, 2014 meeting. A motion was made by Mr. Flick to approve the minutes with a second by Mr. Everling. Motion passed.

Jeremy Peelle: nothing

Engineer: Mr. Deyoe reported the Ryan Braun is in the process of a move to Ohio but is available by phone and that Brad Robinson from the Indianapolis office is handling some of the day to day things needed. Mr. Deyoe reviewed the status of the new plant. 1) The 02 dish is back on line. 2) The only major things left to build are the digesters. 3) Because of the severe weather we have had, the builders TCI asked for and received approval of an extension on the contract of 9 days in case they need them because of financial penalties. 4) we are fine on the budget so far. 5) we do still have increased flow during wet weather events so capacity in the plant will be used.

Fire Department: No report

Police Report: This report was read and a motion was made to approve the report by Mr. Everling with a second by Mr. Adams. Motion passed.

Water & Street Report: Report was read. Bryan: 1) There was some discussion about getting rid of sludge and things will get better in costs after digesters are on line. 2) Lab training was charged to the first of March because of the bad weather. 3) The plant is approximately 85% finished. 4) 80% of the new plant is now in operation. A motion was made by Mr. Flick to approve the report with a second by Mr. Everling. Motion passed.

Park Advisory Board: Nothing

New Business: (1) Mr. Flick :None (2) Mr. Adams: Commended the town workers on a job of cleaning our streets. Other council members agreed. (3) Mr. Everling: No new business. (4) Mr. Deyoe: No new business. (5) Deputy Clerk Joyce Flick: Annual Report will be in the paper the next day.

Guests: None to speak.

Motion was made by Mr. Flick to adjourn with a second by Mr. Everling. Meeting adjourned at 6:48 PM.

Tuesday, March 4, 2014

Town Council Minutes January 21, 2014


Town Council Meeting

January 21, 2014

Present: Council Members: Scott Deyoe, Todd Everling, and J. Scott Flick; Joyce S. Flick Deputy Clerk – Treasurer; Jeremy Peelle, Town Attorney.

Absent: Joyce Higginbottom, Dan Adams

The meeting was called to order by president, Scott Deyoe. He asked if there were any additions or corrections on the minutes of the last meeting they had received. Todd Everling made motion to ccept the minutes with a second by Scott Flick. All in favor. Motion passed.

Jeremy Peelle: (1) Contract for Klein Enterprises, LLC. (2) Ordinance requesting Howard County Clerk to start running town elections for 2014, 2016 and thereafter.

Unfinished Business: Permanent contract with Klein Enterprise LLC for services to supervise the Wastewater Treatment Plant operation, maintaining Wastewater collection system elements and supervise all Watewater personnel. This will be a 1 year contract beginning January 1, 2014 – December 31, 2014 with an automatic renewal on the last day of the term unless terminated by mutual agreement. Klein Enterprise, LLC has obtained insurance coverage for general liability in an amount not less than 1 million dollars and provides the policy with the town. Monthly Income will be $4,791.67 upon receipt of an invoice, for all services rendered as part of the contract.

New Business: Mr. Flick – No. Mr. Everling – No. Acting Clerk Mrs. Flick – No. Mr. Deyoe brought up Ordinance 2014 -1. This Ordinance is to establish the election schedules for the Town. It states that it would be in the best interest of the citizens of the Town of Greentown to have the elections of the Council Members and Clerk Treasurer to coincide with the general elections of the County. It establishes the schedule of election of the Town Legislative Body in keeping with the Ord. 2010-5 which established that 3 members will be elected at different times than the other 2 so there would always be established members on the council. It also establishes that our elections will be run by the Howard County Clerk beginning in 2014 and 2016 and thereafter. A motion was made by Mr. Everling and seconded by Mr. Flick suspending the normal three readings of an ordinance before being passed. All in favor so motion passed.

Mr. Deyoe read Ordinance 2014-1 “An Ordinance Establishing Election Schedules for the Town of Greentown”. Questions or Discussion? None. Verbal vote was called from each member present. Mr. Flick – Aye, Mr. Everling – Aye. Ordinance 2014-1 was passed and signed.

No further business.

Guests: Mark Lantz just moved to town in November 2013. Thanked the Town and Street Department for great job of cleaning streets of all the snow.

Motion to adjourn by Mr. Flick and seconded by Mr. Everling. Motion passed and meeting adjourned. Meeting adjourned at 6:45 PM.






Toun Council Minute January 7, 2014


Town Council Meeting January 7, 2014 7:30 PM

Present: Council Members: Dan Adams, Todd Everling and J. Scott Flick: Joyce S. Flick, Deputy Clerk – Treasurer: Jeremy Peele, Town Attorney.

Absent: Scott Deyoe, Joyce Higginbottom

The meeting was brought to order with the reorganizational voting for president of Town Council. Todd Everling passed the first motion for Scott Deyoe for Town President, Scott Flick seconded the motion. A motion was asked for Vice President. Scott Flick made a motion for Todd Everling for Vice President and Dan Adams seconded that motion.

The Planning Commission was brought to order for the reorganizational motion for chairman. Todd Everling made a motion for Gary Lacy as Chairman of Planning Commission and Scott Flick seconded the motion. Scott Flick made a motion for Ray Mumaw as Vice Chairman, Todd Everling seconded the motion. Scott Flick made a motion for Clark Walker as Secretary, Todd Everling seconded the motion. The Plan Commission members appointed were Don Downs, Scott Flick, Todd Everling, adding Joyce Higginbottom and removing Dan Adams.

Gary Hill accepted the Planning Commission Administrator position.

The Board of Zoning did not have enough for a quorum. A special meeting will be held.

The meeting was brought to order by Vice President Todd Everling, Motion made by Dan Adams to accept the minutes of the previous meeting. Mr. Flick seconded. Motion passed.

Jeremy Peele: (1) Jeremy responded to Jeff Bennett’s question on 419 N. Green zoning complaints. Running a business from home and advertising the business without zoning. Jeremy had updated Bryan Klein’s Contract at wastewater Treatment Plant to be voted on at the January 21, Town Council Meeting.

Ryan Brauen: Unable due to snow storm. He sent an email to everyone and it was read by Todd Everling.

Greentown Fire Department Report: No one present from Greentown Fire department.

New Business: (1) Marshall Jeff Bennett asked the council members to have the 2005 Ford Police vehicle looked at for the repair of a new battery and the transmission work to be completed. The council told Jeff to get a battery and get two estimates for the transmission and go with the best price. (2) Bryan Klein asked the council for four new tires on the wastewater Truck. The council told Bryan to get couple estimates and go with best price.

Motion to adjourn was made by Mr. Adams, seconded by Mr. Flick. Motion passed. Meeting adjourned at 8:05 pm.






Town Council Minutes December 17, 2013


Town Council Meeting December 17, 3013 7:30 PM

Present : Council members: Dan Adams, Todd Everling, and J. Scott Flick; Terri Sommers, Clerk-Treasurer; Jeremy Peele, Town Attorney.

Absent : Scott Deyoe, Joyce Higginbottom

The meeting was brought to order by Vice President Dan Adams. R Everling made the motion to accept minutes of the previous meting, Mr. Flick seconded, Motion passed.

Jeremy Peele: (1) Jeremy presented his contract for 2014, which is the same as previous years.

New Business: (1) Mr. Everling told the council that the Clerk Treasurer has informed him that the laptops for the police department, which had been voted on and approved at the last meeting, were out of stock, so he will search for another deal. (2) Mr. Adams read the 2014 Salary Ordinance #2013-5. After the reading, Mr. Everling made a motion to suspend the next two readings of the ordinance. Mr. Flick seconded the motion, motion passed. Mr. Flick then made a motion to accept the salary ordinance as read. Mr. Everling seconded, motion passed. 9#0 Mr. Flick made a motion to accept the Town Attorney’s contract as written, Mr. Everling seconded, Motion passed. (4) Mr. Adams announced that the Wastewater Superintendent will be contracted starting January 1, instead of being a salaried employee. Bryan Klein (Klein Enterprises, LLC) will be in charge of all operation at the WWTP. The contract will be presented and voted on at the January 7, 2014 meeting (5) Mr. Adams announced a change to the meeting times for 2014. Beginning in January caucus will begin at 6:00 pm, with council meeting at 6:30 pm. This is one hour earlier than the meting times have been in the past. He also announced the Reorganizational Meeting to be held on January 7, 2014, as follows:

6:00 pm Town Council Reorganization

6:15 pm Plan Commission Reorganization

6:30 pm Board of Zoning Appeals Reorganization

7:00 pm Town Council Caucus

7:30 pm Town Council Meeting

Guests: (1) Jolene Rule addressed the Comprehensive Plan/Memorandum of Understanding regarding the two-mile buffer zone around Greentown, dated may 2002. Attorney Jeremy Peele stated that he will follow up on this.

Motion to adjourn was made by Mr. Flick, seconded by Mr. Everling. Motion passed. Meeting adjourned at 7:58 pm.