Tuesday, November 15, 2016

Town Council meeting minutes Oct 18, 2016


Greentown Town Council Meeting

October 18, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for October 5th – October 18th were $27,667.78. Water Utility was $128,335.04. The Wastewater Utilities totaled $16,729.34. Stormwater Utility was $327.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

2016 Town of Greentown Police Department Patrol Policy: Mr. Flick made a motion to accept the 2016 Town of Greentown Police Department Patrol Policy. Motion was seconded by Ms. Regan. Mr. Deyoe read the Policy and invited the public to comment. After much discussion the 2016 Town of Greentown Police Patrol Policy passed. Motion carried.

Agreement with Wessler Engineering, Inc. for Meridian St. & Walnut St, Improvements: Mr. Deyoe read the Agreement Between The Town Of Greentown, Indiana And Wessler Engineering, Inc. For Meridian Street and Walnut Street Improvements. The Project shall consist of design, bid, and limited construction services for improving Meridian Street (from Main Street to the bridge near Holiday Drive) and Walnut Street (from Hammer Street to Maple Street). The estimated fee for completing the Professional Services as described in Article I is $20,000.00 and will not be exceeded without prior authorization from the Owner. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: None

New Business: None

Guests: Tonya Frakes at 422 W. Walnut informed the Council that she had six plants that were damaged when the Town sprayed the alley for weeds. She thought the damage occurred with the overspray. Mr. Klein said that the plants could come back in the spring. The Council would like to see in the spring (2017) if the plants survived. If not, the Town will replace the damaged plants.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Public hearing & Town Council Meeting Minutes Oct 4, 2016


Public Hearing on Proposed Federal Funded

Community Development Block Grant (CDBG) Project

October 4, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Amy Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: Improvements to the Water Utility. The total amount of CDBG funds to be requested is $550,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $281,600.00. The town also proposes to expend an estimated $1,741,000.00 in non-CDBG funds on the project. These non-CDBG funds will be derived from the following source: State Revolving Loan program.

After Amy Miller and Mr. Deyoe answered questions from the public, Mr. Deyoe asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Deyoe closed the public hearing.

Greentown Town Council Meeting

October 4, 2016 6:45 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 21st – October 4th were $33,942.39. Water Utility was $31,711.45. The Wastewater Utilities totaled $60,980.69. Stormwater Utility was $368.37. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: Mr. Peelle reviewed the agreement with Strategic Development Group, Inc. and the Local Roads and Bridges Matching Grant Agreement. Mr. Peelle advised adding the Town Council President with Ms. Regan’s name under item number four titled Designation of Duties with the Strategic Development Group, Inc. Agreement.

Agreement for Consulting Services with Strategic Development Group, Inc.: Upon Mr. Peelle’s review of agreement, Mr. Deyoe added Town Council President under item number four titled Designation of Duties. Mr. Deyoe asked for a motion to accept Agreement

For Consulting Services with Strategic Development Group, Inc. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

The Town of Greentown was awarded a planning grant in the amount of $40,000. This planning grant, funded through federal dollars, is for the development of a Downtown Revitalization Study to address future community service needs in the incorporated limits of the Town of Greentown. The Planning Grant program has proven to be an effective tool for community-based planning and research initiatives that improve local quality of life and economic opportunities. Strategic Development Group, Inc. was selected to perform the Downtown Revitalization Study for the Town of Greentown.

Local Roads and Bridges Matching Grant Agreement: The purpose of this Grant Agreement is to enable the State to award a grant to the Grantee, representing 50% of the eligible costs of the Project described in Attachment A of this Grant Agreement, which is incorporated fully by reference. The funds shall be used exclusively in accordance with the provisions contained in this Grant Agreement and in conformance with Ind. Code 8-23-30 establishing the authority to make this Grant, as well as any program requirements as identified by the State. The funds received by the Grantee pursuant to this Grant Agreement shall be used only to implement the Project in conformance with this Grant Agreement and for no other purpose.

Attachment A: Location – Meridian Street from Main St. to bridge at Town limit and Walnut St. from Hammer St. to Maple St. Project will consist of milling existing pavement 1.5” and then 1.5” HMA overlay. The maximum amount of State Funds allocated to the Project is $96,400.00. Mr. Deyoe asked for a motion to accept the Local Roads and Bridges Matching Grant Agreement. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Wessler Engineering presented an overview in caucus for their services to assist in the bid process for the street project mentioned in the paragraph above. Mr. Deyoe asked for a motion for Dylan Lambermont of Wessler Engineering, to prepare a task order for the street project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

First United Methodist Church – Stan Johnson: Stan Johnson, Trustee of the First United Methodist Church located at 127 S. Meridian St., approached the council to see if the Town had any funds that could be used to help offset the cost of putting in new sidewalks. Mr. Johnson provided a detail description of the work to the council. Cost of project is $7,560.00.

Mr. Deyoe stated this project fits the requirements of the newly passed Town of Greentown Economic Development Grant Policy. The Greentown Town Council may agree to support a business or organization located within the city limits of Greentown by paying an amount up to 50% of the cost of a project that falls within the guidelines set forth in Ordinance 2011-1, not to exceed $2,500 every 5 years. Mr. Deyoe asked for a motion to grant the First United Methodist Church $2,500 for their sidewalk project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Ms. Regan voted no. Motion carried with a vote of 3-1 in favor of the motion.

Greentown Fire Dept. Report: For the month of September 2016, the Greentown Fire Department had 43 EMS runs, 11 fire, and 6 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshall Bennett along with Mr. Flick interviewed three candidates for appointment as Reserve Officers for the Greentown Police Department. Mr. Flick made a motion to accept Jacob A. Willey, Patrick S. Landis, and Isaac F. Sprague for Reserve Officers for the Greentown Police Department. Motion was seconded by Ms. Regan. Motion carried. Mrs. Duke will swear in the newly appointed Reserve Officers.

Utility Report: Mr. Deyoe read the Utility Report. For the month of September 2016 there are 185 delinquent accounts. Increased delinquent accounts due to timing as bills due on 09/30/16 will be deposited on 10/04/16. There is a total of $31,216 that is 30 days or more outstanding. No action required from council; information only.

Water Report: No Report

Street Report: No Report

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Park Advisory Board Report: No Report

Old & New Business: Mr. Flick prepared a new Greentown Police Policy for the council to review. No objections were made to the policy. The current Police Policy was signed by the Town Council President. Mr. Deyoe would like the new Police Policy to have full board signatures. New Police Policy will be ready for the next board meeting.

Guests: Mr. Farmer along with others asked questions and discussed the new Town of Greentown Economic Development Grant Policy. The council answered questions concerning the policy.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.