Thursday, March 3, 2016

Town Council meeting minutes February 16, 2016


Greentown Town Council Meeting

February 16, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke

Absent: Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for February 3rd – February 16th were $40,856.08. Water Utility was $39,988.84. The Wastewater Utilities totaled $98,453.80. Stormwater Utility was $16.90. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Statement from Board President Mr. Deyoe: The Town of Greentown is pleased to announce that with cooperation from the Indiana Department of Environmental Management (IDEM) in granting an emergency construction permit, our polyphosphate injection system was installed Wednesday 10 February. This was just prior to a productive meeting with Governor Pence, IDEM, Indiana and Howard County Health Department officials, as well as Howard County and Eastern Howard School officials on Thursday morning. The equipment went online Saturday, 13 February after completion of the required upgrade to our treatment facility electrical system.

Polyphosphate is a long term solution to address lead exceedance levels that requires time to effectively coat the interior of residential and commercial plumbing as well as our water distribution system. This is recognized by IDEM and the reason that the Town of Greentown has until 1 January 2020 to show compliance with the lead exceedance levels.

Mr. Deyoe read an editorial from the Logansport Pharos Tribune dated January 23, 2016 (http://www.pharostribune.com/opinion/editorials/article_3d1fd89d-197f-5844-9a5c-b73d8c30bd85.html) titled Stop putting down your town. Mr. Deyoe said insert Greentown in place of Logansport in the editorial and this applies to Greentown just as it does Logansport.

Howard County Board of Commissioners – Proposed site of tower for emergency radio system: No representative from the Howard County Board of Commissioners attended the Greentown Town Council meeting.

Easter Howard School Corporation – Water Issues and Rates on Fire Protection: No representative from Eastern Howard Schools attended the Greentown Town Council meeting.

Mr. Deyoe read a letter dated February 8, 2016 from Dr. Tracy Caddell, Superintendent of Eastern Howard School Corporation. The letter stated that EHSC disputes the amount claimed by Greentown on the Fire Protection – Private Sprinkler charge.

Mr. Deyoe read a letter of response from Scott A. Deyoe dated 16 February 2016 to Dr. Tracy Caddell. The letter addresses Dr. Caddell and the school system’s concerns regarding the fees associated with water used by private sprinkler systems within facilities of a customer of Town of Greentown Municipal Water Utility. The letter explains the nature of such systems, why they are not metered and the basis for the current fee schedule. The letter also explains the basis for assessing a late fee and the town’s understanding of how late fees are normally handled by governmental agencies.

Mr. Deyoe also read a second letter dated 16 February 2016 addressed to Dr. Tracy Caddell on the EHSC request to have irrigation meters. The content of the second letter addresses the school system’s request for metering irrigation systems as well as an incorrect assessment of the summer sprinkling credit as applied to the school system in the summer of 2015. The review of the summer sprinkling credit revealed that the school could install meters on the school facilities’ irrigation systems at their expense. The letter then proceeds to outline the requirements that school would need to meet in order to make the installation of separate meter feasible with the operation of the Town of Greentown Municipal Water Utility.

The full content of both letters are available upon request and are included in the official recorded minutes.

Old Business: Mr. Deyoe asked for a motion to suspend three readings on ORDINANCE 2016-1. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE 2016-1 AN ORDINANCE AMENDING ORDINANCE 2002-5, ENTITLED ‘THE ZONING ORDINANCE OF THE TOWN OF GREENTOWN, INDIANA.’


Mr. Deyoe asked for motion to accept ORDINANCE 2016-1 AN ORDINANCE AMENDING ORDINANCE 2002-5, ENTITLED ‘THE ZONING ORDINANCE OF THE TOWN OF GREENTOWN, INDIANA.’ The Official Zoning Map of the Town of Greentown is hereby amended as follows: Parcel #: 34-11-03-101-001.000-012 (Commonly known as 104 South Maple Street, Greentown, IN) shall be amended from its current R-1 Zoning District to a C-1 Zoning District. Parcel #34-11-03-101-002.000-012 (Commonly known as 9035 East 00NS, Greentown, IN) shall be amended from its current R-1 Zoning District to a C-1 Zoning District. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

New Business: Mrs. Duke brought to the board’s attention that Cameron Wright and Eric Huppert’s ninety-day probation period for new hires will be up March 1, 2016. Mr. Deyoe has heard nothing but positive comments on both Mr. Wright and Mr. Haupert and recommends both be moved to full-time employee status stating March 1, 2016. Mr. Deyoe asked for a motion to accept Mr. Wright and Mr. Haupert to full-time employee status on March 1, 2016. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

F & K Construction, Inc. submitted a change order for approval. Contract Amount $95,203.00. Additional Electrical: Installed by Brand Electric at Mr. Klein’s request $2,183.50. Credit: For not removing Existing Drain & Discharge -10,082.00. Revised Contract Amount $87,304.50. Mr. Deyoe asked for a motion to accept the change order from F & K Construction, Inc. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read a letter from Bose McKinney & Evans LLP regarding Town of Greentown, Indiana Waterworks Revenue Bonds and Bond Anticipation Notes. The letter is a quote proposal from the law firm to provide professional services in the assistance of the Town of Greentown in issuing revenue bonds and, if necessary, bond anticipation notes. The revenue bonds and bond anticipation notes would be financial instruments used by the town to finance the drilling of new wells to provide water to the town. Mr. Deyoe asked for a motion to accept Bose McKinney & Evans LLP as Bond Council for Waterworks Revenue Bonds and Bond Anticipation Notes. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Ms. Regan abstained. The motion was approved with one abstention.

Mr. Deyoe gave an update on the exploratory well drilling for test wells No. 5 and 6 by Peerless Midwest Inc... The test well that is on the property of the Greentown Wesleyan Church came up with no water. It was recommended to the Town to abandon test wells No. 5 and 6 and look elsewhere.

Mr. Deyoe asked for a motion to investigate with the Greentown Lions Club the possibility of drilling wells marked No. 9 and 10 which are located on The Greentown Lions Club property. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Indiana Department of Environmental Management (IDEM) requires that a certified operator for Greentown Water Utility make a minimum of five daily on-site visits every week. Currently Mr. Terry Cooper, the licensed water operator employed by the town, comes one day a week. Mr. Cooper is asking for an increase in his contract to cover for the additional four daily visits. Mr. Cooper is asking for $800.00 a month. Mr. Deyoe asked for a motion to accept Mr. Cooper’s new contract amount of $800.00 a month to start in February of 2016. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Ms. Regan abstained. The motion was approved with one abstention.

Guests: Mr. Farmer had several questions for the Greentown Town Council. The board addressed is questions.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Town Council minutes February 2, 2016


Greentown Town Council Meeting

February 2, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe and Joyce Higginbottom.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for January 20th – February 2nd were $20,226.71. Water Utility was $55,002.03. The Wastewater Utilities totaled $83,215.46. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle received approval from the Greentown Plan Commission to rezone an area on the corner of State Rd 22 and State Rd 213. Mr. Peelle will have a draft ready for the February 16th meeting for council to consider.

Mr. Peelle reviewed and gave to the council for review the memorandum of understanding from the county on the proposed tower location in Greentown for the Howard County Emergency Radio System. The Howard County Board of Commissioners would like the council to consider this at the next council meeting on the 16th of February.

Mr. Peelle received a letter from McCain Legal who represents Eastern Howard School Corporation. Eastern Howard School will be attending the town council meeting on February 16th to discuss the school’s water issues and rates on their fire protection.

Mr. Peelle informed the council that he would not be in attendance on the February 16th meeting but would be available by phone if needed.

Greentown Fire Dept. Report: For the month of January 2016, the Greentown Fire Department had 45 EMS runs, 12 fire and 7 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshal Bennett informed the council that Officer Skinner’s laptop in his car was not working. A laptop was taken out of a reserve car for Officer Skinner to use until the other can be replaced.

Mr. Peelle asked Marshall Bennett to update him on the status of Danny Barton’s property on West Payton after the February 16th council meeting. A court date has been set for February 29th.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Wastewater Report: Reading of the Report. Mr. Everling asked for a motion to accept the report. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Old Business: Council discussed the Agreement Between Town Of Greentown, Indiana And Wessler Engineering, INC. For Main And Maple Sanitary Sewer Extension. The total for the Design Phase, Easement Exhibit Phase, Permitting Phase, Bid Phase is $53,900.00. Additional Services is the Geotechnical Evaluation at the anticipated cost of $2,750.00. The Total Estimate Fee is $56,650.00. Mr. Everling asked for a motion to accept the Agreement Between Town Of Greentown, Indiana And Wessler Engineering, INC. For Main And Maple Sanitary Extension. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

New Business: Mr. Flick asked about the funding status for hiring a third police officer for Greentown. Mrs. Duke explained that Greentown budgets for a third officer but when the State comes back with the circuit breaker losses the Town’s first item to cut has been the third police officer.

The Plan Commission held a public hearing on January 27, 2016 regarding a request from Casey’s General store to rezone two parcels of property at the corner of State Roads 22 and 213 from R-1 to C-1. The Plan Commission unanimously voted in favor of recommending the Town Council grant the change in zoning.

Mr. Everling asked for a motion to approve rezoning for Casey’s General Store on the corner of State Roads 22 and 213 from R-1 to C-1. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried. Mr. Peelle will have the ordinance ready on the 16th.

Guests: None.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Katie Regan. Motion carried.

Town Council minutes January 19, 2016


Greentown Town Council Meeting
January 19, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Clerk Teresa Duke

Absent: Joyce Higginbottom and Katie Regan

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for January 6th – January 19th were $106,723.38. Water Utility was $17,250.30. The Wastewater Utilities totaled $41,034.94. Stormwater Utility was $1,567.50. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Engineer Report: Mr. Brauen from Wessler Engineering brought to the Council a Task Order No. 4 for the new test wells (5&6). Task Order No. 4 provides for the preparation of a quote package for the drilling of two bedrock test/production wells east of the existing water treatment plant (the Project). The estimate cost to provide these services, including out-of-pocket reimbursable expenses is $8,300.00 and will not exceed this amount without the Owner’s written approval. Mr. Deyoe asked for a motion to accept Task Order No. 4. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Brauen went over an Agreement that the Greentown Town Council requested that Wessler Engineering to perform. There are homes located at the southwest corner of E. Main St. and S. Maple St. whose wastewater goes to the wrong location. The Project shall consist of design, bidding, permitting, and easement exhibits for approximately 1,750 linear feet of gravity and low-pressure sanitary sewer extension to serve approximately eight unserved parcels. Total estimate fee for Wessler Engineering to perform this service is $56,650.00. Mr. Deyoe will have Mr. Peelle review the agreement and council will take action at next council meeting.

Eastern Howard Schools: Eastern Howard Schools asked to be put on the agenda for the January 19th meeting to discuss water meters on the schools irrigation systems. The Eastern Howard Schools legal council, Mark McCain contacted Mr. Peelle and asked to be put on hold due to needing additional time to gather more information.

Mr. Deyoe read a proposed letter that the council asked Mr. Peelle to prepare and send to Eastern Howard School’s legal council Mark McCain regarding Eastern Howard School’s request to have water meters installed on the school’s irrigation systems. The letter will state that Greentown’s current rate structure for the Utilities is valid and enforceable and the rate structure does not allow for separate water metering. For the same reason, the Town is unwilling to allow placement of private meters on water and wastewater usage. The Town is also unwilling to modify rates for Eastern Howard Schools. Eastern Howard School decided not to pay their current fire protection fee at this time. The Town has to uniformly enforce customer billing and penalty charges and since the school did not pay the fire protection fee when due, the fee is now charged with an additional 10% delinquent fee. Mr. Deyoe asked for a motion to provide a letter from Mr. Peelle’s office to Mr. McCain’s office notifying Eastern Howard Schools of the Town’s unwillingness to install separate irrigation meters as well as their current delinquent status. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: None.

Guests: Lorry Nester (526 E. Walnut St.) asked the council a wide range of questions that she was concerned about. The Council gave Lorry Nester quite a bit of time to speak her concerns and Mr. Deyoe answered her questions.

April Cox (124 E. Grant St.) asked the council if they had an answer for her about the sidewalk in front of her house. The sidewalk is broken up and Ms. Cox is concerned that someone is going to get hurt. Ms. Cox wanted to know who is responsible for the sidewalk. Mr. Deyoe asked Mr. Klein to take action and report back to the council.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.