Wednesday, August 17, 2016

Town Council minutes July 19, 2016


Greentown Town Council Meeting

July 19, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke

Absent: Scott Deyoe, Joyce Higginbottom.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for July 6th – July 19th were $29,945.82. Water Utility was $95,987.51. The Wastewater Utilities totaled $98,986.08. Stormwater Utility was $2,500.00. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Old Business: Ms. Regan sought out to get one more quote for the town website. Ms. Regan indicated that she asked an individual and that person was not interested. Ms. Regan talked with Michael Berg who gave a quote of $1000.00 for total design and rollout for a website for the town. After talking with Michael Berg, Ms. Regan made a motion to accept the quote from Michael Berg for $1000.00. Motion was seconded by Mr. Flick. Motion carried.

Yearly estimated cost for the website once developed will be around $317.00. This is not included in the design fee.

New Business: Ms. Regan indicated that there will be a public hearing at the next council meeting on August 2, 2016 to consider an additional appropriation in excess of the current budget. Motor Vehicle Highway Fund $175,000.00 to be moved to Rainy Day restricted – MVH as local match for Community Crossings Matching Grant.

Guests: Mike Lucke (8374 E. 50 S.) questioned the council about the lack of police patrolling on County Road 50 South in Greentown. Mr. Lucke is concerned about the safety of students who will be returning to school soon; additionally sport teams from Eastern use that road to run on as well. Mr. Lucke was told by Marshall Bennett that due to him living on CR 50 S he could not respond to his house. Officer Skinner told Mr. Lucke the same thing.

Mr. Everling said CR 50 S is split and that the south side is county, but part of the north side is within Town limits and Greentown police should be patrolling that area. Mr. Everling, along with the rest of the council will make sure that this matter would be addressed with the Greentown Police Department.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.


Public Hearing on Proposed Federal Funded Community Development Block Grant (CDBG) Project

July 19, 2016 6:50 PM

This public hearing was moved from 6:30 to after the Greentown Town Council meeting due to Amy Miller being stuck in traffic.

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe, Joyce Higginbottom.

Amy Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: Improvements to the Water Utility. The total amount of CDBG funds to be requested is $550,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $281,600.00. The Town also proposes to expend an estimated $1,687,000.00 in non-CDBG funds on the project. These non-CDBG funds will be derived from the following source: State Revolving Loan Program.

After Amy Miller answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Everling closed the public hearing.

Town Council Minutes July 5, 2016


Greentown Town Council Meeting
July 5, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.


Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Ron Simpson questioned the council on the first paragraph under Old Business on the June 21, 2016 minutes. Mr. Simpson was under the impression when he left the meeting on June 21st that the case against his building on 128 N. Meridian had been dismissed by the council. Mr. Deyoe informed Mr. Simpson that the council did not dismiss the judgment against the property at 128 N. Meridian but that the council did give another ninety day extension and that the council has been pleased with the progress made on the property. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for June 22nd – July 5th were $30,905.23. Water Utility was $17,286.37. The Wastewater Utilities totaled $30,369.08. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle had no specific items to report.

Greentown Fire Dept. Report: No report.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Ms. Regan. Motion carried.

Utility Report: Mr. Deyoe read the Utility Report. For the month of June 2016 – 72 delinquent accounts. There is a total of $11,291.35 that is 30 days or more outstanding. No action required from council, information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory: No report.

Old Business: None

New Business: Ms. Regan would like the council to provide a list to Mr. Simpson of requirements that need to be done to his building at 128 N. Meridian. That way Mr. Simpson will know what needs to be done to have the pending judgment dismissed.

Mr. Deyoe asked Rachel Jenkins if she would provide the engineer report that the Greentown Historical Society had done on 128 N. Meridian, so that the council could review the report that was performed on the structural status of that building. Rachel Jenkins said she would provide the report to the council. Mr. Deyoe said after the council reviews the report, and then a list of requirements will be made for Mr. Simpson.

INDOT is offering a Community Crossings matching grant program. Awarded grants will receive funding based on a 50/50 match. Ms. Regan would like to take $175,000.00 from the MVH Fund and apply for this grant. Ms. Regan made a motion to take $175,000.00 from the MVH Fund and process the grant application from the LOIT Special Distribution Fund. Motion was seconded by Mr. Everling. Motion carried. If awarded the grant, the Town would have $350,000.00 to do a road project.

Mr. Deyoe discussed about whether or not to set up a Town website. Michael Berg provided a quote for the council that included annual fees, design and training for a website. Ms. Regan would like to investigate other options before making a decision. After much discussion the council tabled the website quote for further review.

Guests: Jeff Martin, current president of the Glass Museum, thanked the council for allowing them to set up a canopy to serve refreshment and for using the town’s sidewalk to bring in a glass press into the museum.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Emergency Executive Session – Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Only a personnel matter was discussed. No decisions were made or votes taken.