Thursday, July 7, 2016

June 21, 2016 Town Council meeting minutes



Greentown Town Council Meeting

June 21, 2016 6:45 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: Scott Deyoe.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for June 8th – June 21st were $102,591.54. Water Utility was $38,276.97. The Wastewater Utilities totaled $96,191.74. Stormwater Utility was $465.00. Mr. Everling asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Resolution 2016-2 Concerning a Slum and Blight Area in need of Redevelopment: Mr. Everling read Resolution 2016-2 A Declaratory Resolution Of The Town Council For The Town Of Greentown, Indiana Concerning A Slum And Blight Area In Need Of Redevelopment. Mr. Everling asked for a motion to accept Resolution 2016-2. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: Ron Simpson gave an updated report on his property on 128 N. Meridian St. Mr. Simpson is scheduled to have a status hearing in court on June 27th 2016. Mr. Simpson asked the council to extend the status hearing since he has made progress on this property. The council gave Mr. Simpson a ninety day extension on his property at 128 N. Meridian. Mrs. Duke will inform Mr. Peelle on the council’s decision to give Mr. Simpson a ninety day extension.

Mr. Simpson also questioned the council about Mark Bradford who marked his property line with boundary markers which abuts Mr. Simpson’s property on 128 N. Meridian. Mr. Everling advised Mr. Simpson to have a survey done on his property at 128 N Meridian which would determine legal property lines between Mr. Simpson and Mr. Bradford.

New Business: The Greentown Lions Club is requesting permission to close East Payton St. from the drive on the east side of the livestock pavilion to Maple St. from July 9th – July 17th 2016 for our annual 4-H Fair. Mr. Everling asked for a motion to accept the Lions Club requests on road closure on Payton St. during the 4-H Fair. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Guests: None.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

June 21 Public Hearing Proposed Federal Funded Development Block Grant project


Public Hearing on Proposed Federal Funded Development Block Grant (CDBG) Project

June 21, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: Scott Deyoe

Amy M. Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title l of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development planning project that will include the following activities: Downtown Revitalization Study. The total amount of CDBG funds to be requested is $40,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $20,480.00. This project will utilize the national objective of Slum and Blight. The Town proposes to expend an estimated $4,500.00 in non-CDBG funds on the project. These non-CDBG funds will be derived by the Town contributing $3,000.00 from their EDIT Fund and $750.00 from the Greentown Historical Society and $750.00 from the Main Street Association.

After Amy Miller answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Everling closed the public hearing.

June 7, 2016 Town Council meeting minutes


Greentown Town Council Meeting

June 7, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for May 18th – June 7th were $71,957.23. Water Utility was $ 11,831.14. The Wastewater Utilities totaled $12,233.68. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Mr. Peelle gave an update on the nuisance violation that was issued to Danny Barton. Once Mr. Barton reimburses the Town for attorney fees the case will then be resolved.

Resolution 2016-1: Mr. Deyoe read Resolution 2016-1 – A Resolution of the Town Council of the Town of Greentown, Indiana, authorizing the submittal of the CFF Planning Grant Application to the Indiana Office of Community and Rural Affairs. Mr. Deyoe asked for a motion to accept Resolution 2016-1. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Ordinance 2016-5 LOIT Special Distribution Fund: Mr. Deyoe asked for a motion to suspend three readings for Ordinance 2016-5 LOIT Special Distribution Fund. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read Ordinance 2016-5 LOIT Special Distribution Fund. These funds are restricted on the use of at least 75% of the special distribution received for infrastructure as found under IC 6-3.6-917(h)(1)(A). The remaining part of the distribution may be used for any purposes of the town. Mr. Deyoe asked for a motion to accept Ordinance 2016-5. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Greentown Fire Dept. Report: For the month of April 2016, the Greentown Fire Department had 50 EMS runs, 10 fire, and 7 rescue. May 2016 – 53 EMS runs, 8 fire, and 6 rescue.

Mrs. Higginbottom encouraged the residents of Greentown to thank Mr. Tony Nelson for his 23 years of service to the Greentown Volunteer Fire Department. Mr. Nelson has officially retired from the fire department.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Marshal Bennett sent certified letters to the deeded owners of 215 S. Howard and 224 N. Harrison St. regarding tall grass. Both property owners signed the letters and were given ten days to mow their yards. The ten days have expired. Town employees will mow both properties and a lien will be placed on the properties.

Mr. Everling inquired about 427 W. Payton St. on tall grass. Mr. Klein said the Town started to mow but stopped due to objects in the yard that could damage the Town’s equipment. Mr. Everling asked Mr. Peelle to take action on 427 W. Payton St.

Utility Report: Mr. Deyoe read the Utility Report. For the month May 2016 – 119 delinquent accounts. There is a total of $ 17,637.77 that is 30 days or more outstanding. No action required from council, information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion seconded by Ms. Regan. Motion carried.

Park Advisory Board Report: Jolene Rule reported that the flowers have been planted in the planters. Flowers were purchased from Heartland Market.

Greentown Glass Museum: Jeff Martin, president of the Greentown Glass Museum, asked permission to place a pop up canopy in front of the museum doors on 06/11/16. Mr. Deyoe asked for a motion to accept the placement of a canopy on 06/11/16. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Mrs. Duke will transfer $50,000.00 from the Hydrant Rental (Town Fund) to the Water Utility.

Mr. Deyoe reported that the Plan Commission of the Town of Greentown met on June 6, 2016 at the request of Estep & Company to rezone 4 lots from R-4 to C-1 for the purpose of constructing a Subway restaurant. The following property for rezone is the following:

James T Scott’s Addition Lot 4

James T Scott’s Addition W2 Lot 5

James T Scott’s Addition ES Lot 5

James T Scott’s Addition Lot 6

Said property more commonly known as 319 W. Main St. and 329 W. Main St. in Greentown, Indiana. The Plan Commission unanimously voted in favor to rezone the properties from R-4 to C-1.

Mr. Deyoe on recommendation from the Plan Commission asked for a motion to rezone the four Lots from R-4 to C-1. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Guests: Ed Hannah from Music at the Fountain approached the Town Council to ask permission to close Meridian St. from State Road 22/35 to Grant St. for every Thursday evening from 6 -9:00 P.M. starting July 28th till Sept. 8th, 2016.

Mr. Deyoe asked for a motion to accept closing Meridian Street from 22/35 to Grant Street for Music at the Fountain from July 28th – Sept. 8th 2016. This will be held every Thursday from 6 -9:00 P.M. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

May 17, 2016 Town Council meeeting minutes


Greentown Town Council Meeting

May 17, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: J. Scott Flick

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for May 4th – May 17th were $33,481.70. Water Utility was $40,760.82. The Wastewater Utilities totaled $101,952.51. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Amendment #3 Wellhead Protection Plan Implementation with Wessler Engineering: Mr. Deyoe read the Agreement between The Town of Greentown And Wessler Engineering for Wellhead Protection Plan Implementation. WHEREAS, the OWNER has requested, and the ENGINEER agrees to amend the Agreement to provide professional services associated with the WHP Phase II Plan update and implementation for the next 5-year period (2017-2021). The OWNER’S WHP Phase II Plan 5-Year Update Survey will be submitted to the Indiana Department of Environmental Management (IDEM) on or before April 21, 2021.

The Following is an estimated breakdown of the cost per year.

2017- $2,500.00

2018- $2,500.00

2019- $2,500.00

2020- $2,500.00

2021- $2,500.00

Total $14,500.00

Mr. Deyoe asked for a motion to accept Amendment #3 Wellhead Protection Plan Implementation with Wessler Engineering. Motion was made by Mrs. Higginbottom. Motion was seconded by Ms. Regan. Motion carried.


Ordinance 2016-3 Authorizing Promotion of Economic Development and for Expenditures Benefitting The Town of Greentown: Mr. Deyoe asked for a motion to suspend three readings for Ordinance 2016-3 Authorizing Promotion of Economic Development and for Expenditures Benefitting The Town of Greentown. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read Ordinance 2016-3 Authorizing Promotion of Economic Development and for Expenditures Benefitting The Town of Greentown. Mr. Deyoe asked for a roll call vote on Ordinance 2016-3.

Katie Regan – AYE

Joyce Higginbottom – AYE

J. Scott Flick – Absent

Todd Everling – AYE

Scott Deyoe – AYE

Motion carried by vote.

Ordinance 2016-4 Adopting Internal Control Standards for The Town of Greentown: Mr. Deyoe asked for a motion to suspend three readings for Ordinance 2016-4 Adopting Internal Control Standards for The Town of Greentown. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read Ordinance 2016-4 Adopting Internal Control Standards for The Town of Greentown. Whereas, the minimum level of internal control standards and procedures of the Town of Greentown must include the following: (1) Control Environment (2) Risk Assessment (3) Control Activities (4) Information and communication and (5) Monitoring. Mr. Deyoe asked for a roll call vote on Ordinance 2016-4.

Katie Regan – AYE

Joyce Higginbottom – AYE

J. Scott Flick – Absent

Todd Everling – AYE

Scott Deyoe – AYE

Motion carried by vote.

Old Business: Mr. Deyoe and the council are ready to hear input from the Greentown residents on how to address the Stormwater issues on the north side of town. The cost involved to address the Stormwater issues will be well over a million dollars. The council will hold two public hearings on the Stormwater which will be on August 9th and August 23rd at 6:30 PM.

New Business: Jolene Rule read the May 2016 Park Advisory Board Report. There are two washouts on the Comet Trail where loss of soil under the trail has caused the asphalt to break on the edge. Mr. Deyoe asked Mr. Klein to investigate the washouts.

Guests: Mr. Mark Bradford is concerned about a possible sink hole on a property that he owns on East Walnut Street. Mr. Deyoe asked Mr. Klein to look into Mr. Bradford’s concern on his property on the corner of Walnut and Mill Street.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.