Monday, November 23, 2015

Town Council Meeting minutes Nov 3, 2015


Greentown Town Council Meeting

November 3, 2015 7:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Clerk Teresa Duke.

Absent: Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Approval of Dockets: General Fund total expenses for October 21st – November 3rd were $43,755.44. Water Co. was $18,032.03. The Wastewater Utilities totaled $99,537.75. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: The public hearing for the Greentown Wesleyan Church voluntary annexation was published but not within the 20 day period needed before the public hearing. The public hearing will be republished and will be held on December 1, 2015 at 6:20.

The house on 228 S. Hunt was to be demolished on October 30th. Marshal Bennett said that owners left a message stating that the contractor was behind and demolition will take place 11/04/15 or 11/05/15.

Mr. Peelle has meet with Mr. Simpson who now owns the building at 128 N. Meridian. Mr. Peelle is working with Mr. Simpson to make sure the building is safe and secure.

Mr. Deyoe acknowledged that Greentown Wesleyan Church presented their formal petition for voluntary annexation. Public hearing will take place on December 1, 2015 at 6:20.

Engineer Report: None.

Greentown Fire Dept. Report: For the month of October 2015, the Greentown Fire Department had 2 rescue, 12 fire and 50 EMS runs. Mr. Hendricks stated that the Greentown Fire Dept. has signed to purchase a new engine. The new engine will look similar to the rescue truck and hope to receive by the summer of 2016.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried. 

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe read a letter of retirement from Steven Rule. Mr. Rule’s last day of work for the Town of Greentown will be October 31, 2015. Mr. Deyoe asked for a motion to accept the report and Mr. Rule’s retirement. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Marshall Bennett was approached by Hucks Convenience Store asking the Greentown Police department to be a sponsor for Karing for Kids. Mr. Deyoe asked for a motion to give $250.00 out of donations for Hucks Karing for Kids. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Guests: Mr. Troy Beachy asked the council if they had heard back from the County on the emergency radio system. Mr. Deyoe turned in the number of radios that Greentown would need but has not heard back from the County yet. Mr. Beachy indicated that he has called in the County but they have not returned his call.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams.

Town Council meeting minutes Oct 20, 2015


Public Hearing on Greentown Wesleyan Church

for Voluntary Annexation
October 20, 2015 6:30 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Mr. Todd Everling read the petition by Indiana Central District Wesleyan Church for Greentown Wesleyan Church requesting annexation into the Greentown town limits. Property involved is the following: Parcel(s) 34-05-34-300-004.000-011 / 34-05-34-300-005.000-011. This notice was published in the Kokomo Tribune on 10/09/15.

Mr. Everling asked if anyone had any comments or objections to this annexation. Ray Mumaw had no concerns, they have been great neighbors.

With no other comments, Mr. Everling closed the public hearing.

Greentown Town Council Meeting

October 20, 2015 6:45 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for October 7th – October 20th were $25,278.32. Water Co. was $4,783.59. The Wastewater Utilities totaled $16,338.27. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.

Greentown Lions Club Bell Ringing: Mike Imbler sent an e-mail requesting approval to ring bells in Greentown on the following dates: 12/11/15 from 3pm – 6pm and 12/12/15 from 8am – 3pm. The following businesses have given approval for the bell ringing: Hucks, Heartland Market, Subway, Smart Mart, First Farmers Bank, Ma & Pa’s, and Hometown Restaurant. The Town Council approved the bell ringing.

Old Business: None.

New Business: Marshall Bennett announced the hours for Trick-or-Treating in Greentown: 10/31/15 from 6pm – 8pm.

Mr. Everling made notice of upcoming time change for town caucus and town council meeting on 11/03/15. Town Caucus will be at 7:00 pm – Town Council Meeting will at 7:30 pm.

Steve Brock from Therber, Brock & Associates, Inc. presented information about Greentown’s water rates to clear up some false information that has been incorrectly given by media and town residents. Mr. Brock said residents don’t pay particularly high water rates, and highlighted 11 reasons why the town shouldn’t sell its utility. Therber, Brock & Associates, Inc. did prepare Greentown’s last Preliminary Water User Fee Study.

Mr. Deyoe accepted and agreed to a letter from Indiana American Water offering a free assessment of the town’s utilities. Mike A. Ward (Senior Manager of Field Service, Production for Indiana American Water, Kokomo, In.) said it will take months to complete the assessment. Once the assessment is finished, it will lay out how much Indiana American Water will pay for the town’s water and sewage utility, and nail down the rates residents will pay.

Mr. Brock and Mike Ward and the Town Council addressed questions that were asked about Greentown’s current utility rates.

Guests: April Cox (124 E. Grant) is concerned about the sidewalk in front of her house. Miss Cox asked if she could remove the sidewalk since it’s in pieces. Mr. Everling told Miss Cox not to remove the sidewalk before the Town Council get could legal advice from Mr. Peelle.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council meeting Minutes Oct 6, 2015


Greentown Town Council Meeting
October 6, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 16th – October 6th were $33,583.57. Water Co. was $27,135.98. The Wastewater Utilities totaled $116,438.58. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Mr. Peelle gave updates to the board on the following properties: 533 E. Grant St. was given a 10 day notice to erect a proper fence. The owner came into the utilities office and informed that he was putting in a new lateral in the spring which the fence will sit on top of. Once the new lateral is installed the property owner will erect the proper fence. Mr. Peelle asked the board if they wanted him to hold on this case until spring. Town board agreed to be a hold on this case.

319 W. Grant St on lack of mowing: Mr. Peelle talked to the attorneys that represent this property (after a sheriff sale) which a bank has acquired. Mr. Peelle was informed that the mowing should have been taken care of. Mr. Peelle asked Marshal Bennett if he had inspected the property to see if the mowing took place or not. Marshal Bennett had not done so, so Mr. Peelle informed Marshal Bennett to wait 5 to 6 days for reinspection. If mowing is not done then, Marshal Bennett needs to inform Mr. Peelle.

427 W. Payton St. on lack of mowing: It is an option to pursue this under the nuisance ordinance which requires a court order and a formal complaint to abate it. Mr. Peelle did research into the City of Kokomo and the Town of Russiaville; they both have weed enforcement ordinances. Mr. Peelle went ahead and drafted an ordinance concerning this issue for the Town Board to review. This ordinance would allow the town to go ahead and post a notice on the property and if the mowing isn’t done, then a town employee could go ahead and mow and then file a lien for the amount owed.

Greentown Wesleyan Church presented their formal petition for voluntary annexation. Public hearing will take place on October 20, 2015 at 6:30.

423 Meadows Drive: Memorandum of Understanding is prepared and needs signatures from Mr. Deyoe and Ricky and Susan Williams. Once signed, this document will need to be filed at the Howard County Recorder’s office.

228 S. Hunt St. and 128 N. Meridian St.: Both have a court date on October 26th for a nuisance hearing. Mr. Peelle informed Marshal Bennett that his attendance is required for this court hearing on the 26th at 1:30 in Superior Court 1 (Judge Menges) and he will need to have pictures taken of both properties that morning for the court hearing.

Engineer Report: Mr. Deyoe read Task Order #3. Task Order #3 provides for coordinating various well and environmental investigations that were included in the Recommended Alternate #2 of the Water System Preliminary Engineering Report prepared by Wessler Engineering and dated April 2015, as well as incorporating the results of the investigations into an updated PER. Mr. Deyoe asked for a motion to accept Task order #3 not exceed $7,500.. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read a proposal from Accidental Discoveries, LLC to perform archaeological work on the Proposed Water System Improvement Project. Mr. Deyoe asked for a motion to accept an estimate from Accidental Discoveries, LLC in the amount of $1,195 to perform an archaeological study on potential well sites #5 and #6. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Greentown Fire Dept. Report: For the month of September 2015, the Greentown Fire Department had 3 rescue, 12 fire and 38 EMS runs.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Marshal Bennett informed the Town Board that Officer Skinner graduates from the Police Academy on November 6, 2015.

Marshal Bennett is having issues with the Tornado Siren at the Water Plant. Williams Electronics came out to work on the siren and informed Marshal Bennett that the siren needed to be replaced. Williams Electronics gave an estimate of $2,595.00 to replace the Federal Siren Radio Controller at the north water tower. Mr. Deyoe asked for a motion to accept the quote from Williams Electronics to replace the siren for $2,595.00 to be paid from the Rainy Day fund. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

The Town Council discussed the emergency radio system in Howard County. The City of Kokomo decided to purchase their own radios, leaving those that use the emergency system to pay a higher cost for radios. Greentown Police Department will need 5 mobile, 7 radios. The Greentown Utilities need 5 mobile. An estimate of the costs would be: Greentown Police $15,589.00 and Greentown Utilities $5,460.00. The Council will notify the county that Greentown does not have funds available in 2016 for the equipment.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory Board Report: Jolene Rule gave the council a draft of the Community Park Survey that will be mailed to the residents of Greentown for input on the land donated by Indiana Wesleyan University. Council gave approval of survey and would like residents to return them by the end of the year.

Old Business: None.

New Business: Mr. Deyoe stated that Bose McKinney & Evans LLP, attorneys of Indianapolis, employed by the Town as bond counsel, had prepared a form of bond ordinance for consideration by the Council in the matter of the issuance of sewage works refunding revenue bonds by the Town for the purpose of providing funds for the refunding of the Town’s Sewage Works Revenue Bonds of 1999, Series A and Sewage Works Revenue Bonds of 2008, in order to effect a savings to the Town. See attachment for a full record of the readings of the

Bond Ordinance, Ordinance No. 2015-11.

Mr. Deyoe read Ordinance No. 2015-12. An Ordinance Adopting IC 36-8-2-4 et seq And Establishing Procedures For The Enforcement Of The Town’s Health Powers As It Relates To Weed Control Within The Town Of Greentown. Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2015-12. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read Ordinance 2015-12. An Ordinance Adopting IC 36-8-2-4 et seq And Establishing Procedures For The Enforcement Of The Town’s Health Powers As It Relates To Weed Control Within The Town Of Greentown. Mr. Deyoe asked for a motion to accept Ordinance 2015-12. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.


The Council discussed having Maple Construction replace two outside doors in the city building at the cost of $7,500.00. Mr. Deyoe asked for a motion to accept Maple Construction replacing two doors with aluminum doors at the cost of $7,500.00 to be paid from the CCI Fund. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Guests: Rita Hill (Mother of Mike Andry) approached the Council asking permission to have the second memorial motorcycle ride in Greentown on June 25, 2016. Mrs. Hill said the ride this past June was very successful. Mr. Deyoe commented that nothing but positive comments were heard about the event. Mr. Deyoe asked for a motion to have the Mike Andry Memorial Ride in Greentown on the evening of June 24th, 2016 and ending on the evening of June 25th, 2016. Times and exact details will come later. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

John Bearden, Director of Facilities at Eastern Howard Schools, approached the Council about putting water meters on the irrigation systems at all three buildings (Corporation Office, Elementary and High School) of the school properties. The Council will take this request under advisement and will discuss with Therber, Brock & Associates, Inc. who performed the Town’s rate study.

Troy Beachy, Liberty Township Trustee is asking the Council to have Indiana American Water give the Town a free evaluation of what their rates for water would be for Greentown. The Council will take this request into consideration.

Marion Ellis, 401 E. Walnut St., is concerned about the dead-end alley behind his home. The alleyway has been maintained by several neighbors as a green area, since it is unused by the town. The new resident of 410 E. Lincoln attained a building permit to construct a storage barn on the back of his property and was given permission from neighbors to use alternate access from Indiana St., but the new resident chose to use the alley and is tearing up the grass with gravel trucks, cement and construction vehicles. The Town owns the alley but the residents around the alley have been maintaining the alley for the Town. The Council thanked and appreciates the residents who have maintained the alley for the Town. The Council informed Mr. Klein (Street Department) to barricade the alley and if the barricades are moved, Marshal Bennett will take action with person who was involved in moving the barricade. The owner at 410 E. Lincoln will be notified of this situation.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Town Council Meeting Minutes Sept 1, 2015


Greentown Town Council Meeting
September 1, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Approval of Dockets: General Fund total expenses for August 5th – September 1st were $97,578.36. Water Co. was $182,544.06. The Wastewater Utilities totaled $139,471.38. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Mr. Peelle was given Board approval to continue to pursue delinquent payment from 126 E. Blaine St. Mr. Peelle will also give a 10 day notice to erect a proper fence at 533 E. Grant St. if not then pool needs to be drained.

Engineer Report: No report was given from Mr. Brauen. (Traveling)

Greentown Fire Dept. Report: For the month of August 2015, the Greentown Fire Department had 3 rescue, 6 fire and 45 EMS runs. The Fire Contract for 2016 was presented to the board for approval. It is the same as the year before except the amount is increased by 4%. Mr. Deyoe read the new Fire Contract Amount for 2016. The contract specifies $26,716.00 which is payable in two installments, first payment of $13,358.00 is due June 1, 2016 and the second payment for the same amount is due on December 1, 2016. Mr. Peelle reviewed contract in caucus and had no issues with the contract. Mr. Deyoe asked for a motion to accept the Fire Contract for 2016. Motion was made by Mr. Flick. Mrs. Higginbottom seconded. Motion carried.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the paper report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Mr. Deyoe is disappointed in the street sweeper performance. Mr. Klein is aware of the poor performance of the street sweeper and is not happy about it as well.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Park Advisory Board Report: Mr. Deyoe reported for Jolene Rule on the Park Report. The Park Advisory Board is working on surveys to send out to the public to see what they would like in the new Park.

Old Business: Marshal Bennett is currently working with Jeremy Peelle on three following properties in Greentown to demolish: 228 South Hunt St., 126 W. Payton St. and 128 N. Meridian St.

New Business: Marshal Bennett is looking into portable radar speed signs for Greentown. Speeds around the schools are a concern. Marshal Bennett will follow up with the board on the radar signs.

Mrs. Duke introduced Debbie Mitts as a new employee working in the Utility Office.

Mr. Brock presented the Town Council the new Debt Service Schedule from refunding the 2003 Revenue Bonds from the Water Co. In 2003 the rate on the revenue bonds was 4.5%. The Refunding Revenue Bonds, Series 2015 is now 2.29%. This Refunding was very successful and was able to save money and put funds in the operating fund, which puts the Water Co. in a better financial shape.

Mr. Brock is now working on refunding the Wastewater Bonds. Mr. Brock will get back with the Town Council in 30 days on this refunding which could save the Wastewater Utility up to $100,000.00.

Guests: Mr. Williams (423 Meadows Dr.) property borders the Meadows Lift Station and part of his fence is on Town property and part of the Town’s fence is on Mr. Williams’s property. Both parties agree to not move the fences but to leave as is. Mr. Peelle will have legal documentation drawn up and will have this recorded on both deeds.

Mr. Andrew Roselle representing Mr. Shane Coffman, the developer of a proposed project at 614 W. Main asked the council if requesting annexation of the project would guarantee Greentown plan commission and council approval of the project. There was discussion and comments on the project by council members. No motion was made or action taken.

Mr. Wayne Downs complained about the tall weeds and concrete piles on the Kokomo Grain property on Mill St. Marshal Bennett is currently working on the tall weeds and will look into the piles of concrete.

Public Hearing on the 2016 Budget: Mr. Deyoe read the 2016 Budget for Greentown Civil Town. The 2016 Budget Adoption will be on September 15, 2015. The Notice to Taxpayers is available online at www.budgetnotices.in.gov or by calling (888) 739-9826.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.