Friday, December 30, 2011

November 1, 2011

Town Council
All members present, Clerk Treasurer absent
Prayer voiced by Dan Adams followed by the pledge of allegiance led by Jef Buckley.
For the record – Clerk Treasurer absent without notification and no minutes from the previous meeting were provided.
1.       Attorney Peele sent correspondence to Clerk Treasurer that has gone unanswered as far as her not performing certain statutory duties and he will follow up with other municipal attorneys as to suggestions on how to handle it since she is an appointed elected official.  She can’t be fired as an employee and he will get back with regard as to what the options are.
2.       2. Engineer – Ryan passed out schedule on Wastewater project with a time line for events.  Some of these are subject to change.  First important one; advertisement for public hearing required as part of the PER needs to happen on December 2nd. They need to get a draft to the town by December 2nd. SRF application was submitted September 7th.  We are trying to stick to deadline of January 5. By advertising on December 2nd with public hearing on December 12th, there will be a 5-day comment period with second council meeting scheduled for December 20th.  Construction beginning about this time next year.  Work now at about 50% stage or so and looking to submit design to IDEM by March 1 and are on track as to where they should be.
2nd item – Huck’s project is a drainage issue.  They have plans to pave over the retention area and where would the water overflow go?  Wessler’s have been talking to their engineers and keeping Kevin in the loop.  Wessler hasn’t charged us for looking into this and won’t unless there are meetings about it.  Do we need to draft an ordinance or resolution to give cost back to the person or business if engineering is needed for situations like this?
Storm water – Greg Lake said the county has set aside funds if the town has interest in forming a storm water utility.  The fund would be to work on the storm water north of 22/35 with or without the improvements on 22.  INDOT will only put in the size they need.  Does the town want to pay the difference to upgrade the size now?  What do they do with what is already under the road?  Wessler says they will just leave them there.  Will be legal issues as to who will maintain the pipe when road is done.  INDOT want the town to maintain it.  Joyce said the meeting she and Kevin went to said we should pay the $600,000. Or they will just do what they want and live with it.
3.       Fire Department – No one here but thanks to all of them.
4.       Police Report read and approved on a motion by Adams with the second by Flick. Motion passed.
5.       Water & Street report read and approved with a motion by Scott Flick and the second by Dan Adams.  All voted in favor.  Kevin said Ortman’s checked the well at the Wastewater plant.  It is only pumping at about 32 gpm.
6.       Wastewater report read and approved on a motion by Dan Adams with the second by Scott Flick. Motion passed.
7.       Park Advisory Board reported that a new adoptee had taken over the area around the town sign.  There were 6 volunteers to help with fall cleanup.  Farmer’s Market was good this year.  Total figures are not in yet but should be around $600.00.  The Arts & Craft fair will be held at the Fair Grounds on November 12th.  Projects – Comet Trail loan is now under $1000.00 – Community Garden delivered over 1,000 pounds of produce to the less fortunate in our community.
8.       There was no unfinished business.
9.       New Business – Scott Flick brought up the question on a driveway at 120 N. Washington St.  They have been talking about using the alley and also part of the improvement will be on private property. There are questions on violating the 3 foot set-back and this would need a variance process.  They will need to have a survey done if doing something on private property.  Will contact them and let them know they need a survey before anything is done.
Deyoe received a letter from Greater Kokomo Economic Development Council on forming a committee with the City of Kokomo, Howard County, Russiaville and Greentown for applying for a brown field assessment grant from the EPA.  Soil and Material, INC. is retained and working on a report and is preparing a final draft and needs a letter saying the Town would be a member of this coalition.  The grant could be used if an assessment was needed.  Letter needs to be in by November 7th. There will be no cost to us.  Motion was made by Deyoe and seconded by Flick to join this committee.  Motion passed.
Todd Everling made a motion to hire Joyce Flick to help get the books cleared up.  The pay will be $15.00 per hour.  Motion seconded by Dan.  All voted in favor.
Joyce announced the Plan Commissions fourth quarterly meeting on November 15th.
Guests – Jef Buckley had 2 concerns: Has anyone contacted Russiaville Council to see how they are handling the storm water lines under SR 26 going through the town since they are now dealing with that project.  Also the alley behind his house; he is concerned there is not enough room by fire hydrants to make turns if alley is opened and used for traffic. Joyce said they will look into this.
10.   Dan Adams made a motion to adjourn, seconded by Flick, motion passed.

Wednesday, December 7, 2011

Special Meeting October 18, 2011

Special Meeting October 18, 2011, 6:30 P.M.
Joyce Higginbottom and Clerk Treasurer absent
The meeting was called to order by Dan Adams at 6:30 P.M. with all members present except Joyce.  Kevin Moss was also in attendance.
After a brief discussion given by Scott Deyoe on the necessity to keep the progress moving forward to comply with the SRF funding schedule, a motion was made by Scott Deyoe, seconded by Todd Everling to approve Amendment #3 to the agreement between the Town of Greentown and Wessler Engineering, Inc.  Funds to be taken from the outstanding bond.  Motion passed with all voting yea.
This was followed by a motion to adjourn by  Scott Deyoe, seconded by Scott Flick at 6:50 P.M.  All voted yea.

Town Council Minutes October 4, 2011

October 4, 2011, 7:30 P.M.
All members present
No minutes were provided by the Clerk/Treasurer for the October meeting.

Wednesday, November 30, 2011

Town Council Minutes September 6, 2011

Town Council
September 6, 2011
Prayer was given by Dan Adams followed by the pledge of allegiance led by Clark Walker.  Minutes of previous meeting corrections noted and approved on a motion by Scott Flick and with the second by Dan Adams.
1.       Engineer business – SRF Revolving Loan application discussed.  The board approved and Joyce Higginbottom signed the paperwork to have the engineer company fill out the SRF application in behalf of Greentown.  Permit costs, extra fees discussed in the second amendment motion given by Scott Doyle and seconded by Dan Adams to continue with the process.
2.       No one present from the fire department – Joyce Higginbottom reported that they did an excellent job.
3.       Police report – given by Joyce Higginbottom – motion to accept police report given by Dan Adams seconded by Scott Flick. Jeff Bennett stated that everything except the office television was replaced and/or repaired from the last lightening strike damage.
4.       Water and Street report given by Joyce Higginbottom – Scott Flick made a motion to accept water and street report and second by Dan Adams.  Kevin stated that the street work is completed. The moving of the probes at the landfill went really well.  Karimida was impresses with the town of Greentown.
5.       Wastewater report given by Joyce Higginbottom – Steve reported that a representative from Wessler will be coming by the wastewater treatment plant to look over the plant to see what we currently have.  Steve thought it might be a good idea if some of the board members come by while he was visiting.  Motion to approve the wastewater report was made by Scott Flick and seconded by Dan Adams.
6.       Park and Advisor board – no one present to report.
7.       Unfinished business – Resolution from the County Modernization Act 2011bccr-open to questions and comments from the audience and the town board.  After Mr. Wyman gave an overview and answered some questions the board decided to make a motion to abstain from the County Modernization Act by Todd Everling and seconded from Scott Flick.
8.       New business – Dan Adams informed the board and audience that after going over applications and interviewing the committee decided unanimously to hire Sharon Shane for the part time utility office clerk at $10.25 an hour working 28 hours weekly.  Half pay coming out of the water account and half out of the wastewater account.  Motion given by Dan Adams to accept Sharon Shane as the part time Utility Clerk – seconded by Scott Flick.
9.       Eastern Howard School board sent a thank you letter thanking the board for the donation of $610.00 for Destination Imagination 2012.
10.   Downing Public Risk sent a new plate to hang on award safety plaque – less than a 50% loss ratio reward is for the 2010 year.
11.   Adjourn motion by Scott Flick and second by Dan Adams.

Monday, September 5, 2011

Town Council Minutes August 2, 2011

Town Council Meeting August 2, 2011
No one absent
Prayer was given by Dan Adams followed by the pledge of allegiance led by Mr. Wyman. Minutes of previous meetings approved on a motion by Scott Flick and with the second by Dan Adams.
1. Attorney Peelle had two ordinances to discuss - Re-zoning the property behind the 1st Farmers Bank & Trust and the Town Board will have control of the Greentown Utilities Office.  Mr. Peelle also reconfirmed that there is not any ordinances of restricting carrying firearms on city property. Mr. Bennett stated there are not any except the school properties.
2. The issue brought to the board from the Engineer- SRF application should be done even if we do not go this route with the funding.  Joyce asked if the Wessler Engineering would be the one to complete the application. Scott Flick made the motion to have Wessler Engineering complete the SRF application and seconded by Todd Everling.
3. Greentown Fire Department is requesting hat there be a lock box placed at the local businesses.  Joyce stated that it would be better if we allowed the business do this voluntary instead of telling them that they have to have one.
4. Police report read by Joyce Higginbottom - approved Everling and second by Adams.  Jeff Bennett requested that we approve the mandatory use of a bullet proof vest  exceptions to the rule- Indiana Howard Co. heat advisory, while on duty and as call status, special detail and if called during an emergency coverage.  Motion given by Scott Flick by second by Scott Deyoe.
5. Letter about the kindness and caring done by Jeff Bennett from a thankful family.  Letter placed into Jeff’s employee’s file.
6. Water and street report read by Joyce Higginbottom motion given by Mr. Adams and second by Mr. Flick.  Other issues brought by Kevin were the Karimida requests of payment to supervise the moving of the tanks and the second request is telling where we need to dig the trench.  Motion given by  Scot Flick and second by Todd Everling.  Transferring the funds from Rainy Day fund into fund to cover both amounts of $2751.00 and $4643.00.
7. Wastewater report given by Steve. Read by Joyce Higgginbottom - motion given by Mr. Adams and second by Scott Deyoe.  Steve stated that the readings are not correct the flow meter are failing but thinks he has fixed enough to be us by until we have the new sewer build.  Also problem with the transfer switch for the emergency generator,  Weekly test was done and there is an outside company that is going to come and look it over and then get back with Joyce with the information. 
8. Park Advisory Board - Mrs. Rule.  Stop light planters had died and they have been adopted by new businesses.  Plant and bake sale is completed.  Farmers market is going great.  The next meeting will be in the fall.  Arts and Crafts show is Nov. 12, 2011.  Only owe $1600.00 on the Comet Trail.  Community Garden is going great.  Thanked  the Greentown Fire Department for watering the garden.
9. There was no old business.
10.  New business - Jeff Bennett asked that Joyce read off the proposal that we move the control unit for the tornado siren from the Greentown Fire Department and moved to the city building.  Motion to move $16000.00 from Riverboat fund made by - Todd Everling and second by Mr. Adams to pay for the moving of the control unit.  Mr. Bennett also added that the property at  804 East Main Street has been mowed and the tree has been trimmed.  Mr. Bennett has found the Bank of America employee that we can contact if we need to for any issues.
 11. Miscellaneous business - Rules of the two ordinances - #2011-3 is now Re-zoning of the parking lot behind of 1st Farmers Bank & Trust located at 125 South Hammer Street, Greentown, In 46936 - Moved by Mr. Adams and seconded by Mr. Flick approved by all board members - Second ordinances # 2011-4 Conrol the operations of the Municipal Utilities of Greentown, IN which include the operations, budget and personnel.  Based on the Indiana codes Indiana code 8-1-5-3-3, Indiana code 36-1-2-24 and Indiana code 36-9-23-3.  Motion made by Mr. Adams and seconded by Mr. Flick.
12. Guest Mr. Wyman - discussed the need for decision for he interest of Greentown to be on the CCC board committee.  Many questions were asked by the board members and there was not a decision made at this time but will have an answer by the next meting.  Public hearing set for August 16 and August 23, 2011 6:30 pm until 8:00 pm to discuss the CCC.  Mr. Hill asked if anyone is missing a big blue pool and if so it is in the creek on his property.
13. Adjourn motion by Mr. Flick and second by Mr. Adams.

Wednesday, July 20, 2011

Town Council meeting minutes July 5, 2011

Town Council Meeting July 5, 2011 7:30 PM
 Scott Flick absent
Opening Prayer was led by Dan Adams followed by the pledge of allegiance led by Clark Walker.
1.       Minutes of last meeting were approved on a motion by Dan Adams with a second by Todd Everling.
2.       Todd Everling made a motion to accept the Umbaugh contract for a rate study for the pending sewage improvements. Dan Adams seconded.  Motion carried.
3.       Attorney Peelle reviewed Resolution 2011-1 to establish a Town Election Board.
4.       Danny Marsh and Dave Fredrick from Umbaugh & Associates presented their preliminary report on the rate study in preparation for the Wastewater Plant project.  Much discussion and questions were asked and answered by them and also our Engineer, Ryan Braun.
5.       Ryan Braun, Wessler Engineering, presented the town with a contract to begin the design phase of the Wastewater project.  Contract is for $95,800. To be paid in three installments beginning in August.  More questions and discussions and comments from the council and audience were heard.  A motion was made by Scott Deyoe with a second made by Todd Everling and the motion passed.  It was mentioned by President Higginbottom that anyone can make an appointment to tour the Wastewater Treatment Plant or perhaps they would schedule a Public Viewing Day for those who want to visit to take a tour.  A copy of the Preliminary Engineering Report will be left in the Utility Office so it can be viewed by residents.
6.       Fire Department report – No one present from fire department.  Joyce said they were doing an excellent job and also with the Fireworks.
7.       Police report was read and approved on a motion by Dan Adams with a second by Todd Everling.
8.       Water and Street report read and approved on a motion by Todd and a second by Dan.  Kevin asked about the quotes to repair streets he presented in April.  Scott Deyoe made a motion to accept Phase #1 thru 4 with a second by Todd Everling and it passed.  Then he made motion to complete the work on Payton Street with a second by Todd which also passed.
9.       Wastewater report was read and approved on motion by Dan Adams with a second by Everling.  Steve stated he had to have a flow meter calibrated which then made his report from the 23rd to the end of the month more like normal.  He will note on his report to IDEM of what happened.
10.   Park Advisory Board – Jolene not present and no report presented.
11.   Unfinished Business – None.
12.   New business – Deyoe – none, Everling – None, Adams asked if anyone talked to Wyrick about his work at the Landfill. It has been too wet.  Higginbottom – Read letter from Plan Commission recommending the council change the zoning of the property at 125 S. Hammer St. from R-4 to B-1 to be in compliance with proper zoning for the parking lot at 1st Farmers Bank.  A motion was made by Scott Deyoe to allow with a second by Dan Adams. Motion carried.
Resolution 2011-1 to establish a town election board was read by Joyce.  A motion was made by Dan Adams with a second by Everling to accept.  All members present voted individually to pass the motion.
Joyce read a letter from the Howard County Fair Board requesting to close East Payton Street for the 4-H Fair from July 9th thru July 17th.  Motion made by Dan and seconded by Todd.  Motion passed.
The Town received a thank-you card from Eastern’s Destination Imagination Team for the donation for the Global Finals in Tennessee. She also had a thank you letter from the school board for the donation the town made to the EHS Robotics Club.
13.   Guests - Daryl Allen brought a bill asking that the town pay Roto Rooter for cleaning a sewer line for Hasler-Stout Funeral Home.  It was discussed and decided that the town should have been contacted first to see if the problem was in our line or theirs.  The town will not pay it.
Clee Oliver talked about CCC meetings. Kevin is the representative on that from Greentown.
14.   Dan made a motion to adjourn with the second by Todd. Meeting adjourned at 9:25

Tuesday, July 5, 2011

Town Council Minutes June 7, 2011

Town Council Meeting June 7, 2011 7:30 PM
Joyce Higginbottom and Scott Deyoe absent
Prayer given by Dan Adams followed by the pledge of allegiance led by Ray Mumaw.
Minutes of previous meeting approved on a motion by Scott Flick with the second by Todd Everling.
1.       Attorney Peele had nothing to report on at the present time.  He had made a collection of a past due invoice from 2009 concerning damage to a police vehicle.
2.       Ryan Braun from Wessler Engineering submitted drawings and cost estimates of the continuing Wastewater project.  This phase is for construction and improvements in the plant and the estimated cost of the total project is $5,463,000.  There were many guests present and a lengthy discussion followed with many questions about past projects and the raising of rates.
3.       Doug L. Baldessari of H. J. Umbaugh & Associates was present to give the Council a copy of the firms agreement on a Preliminary Rate Study of the proposed improvement project.  Vice President Adams said the full Council would look it over and have our Attorney also look at it and advise him of the outcome.
4.       Fire Chief Jason Davis was present and reported 256 runs to date.
5.       Police report read and approved on a motion by Todd with the second by Flick.  Marshal Bennett reported Tony Bougher had completed all training necessary for a Reserve Officer.
6.       Wastewater report read and approved on a motion by Flick with a second by Todd.
7.       Water & Street report read and approved on a motion by Todd with the second by Flick.
8.       Jolene Rule was not present so Vice President Adams read the Park Advisory Report and reported the plant & bake sale raised almost $400.00 and it would be applied to the trail loan.  Farmers Market will begin June 11th from 9:00 a.m. to 1:00 p.m.  They will not do trinket sales at this years fireworks and the Arts & Craft Show will be November 12, 2011.  A tool shed was purchased for the Community Garden and the land was tilled by Kent Young.  Volunteers planted 100 tomato plants, 30 zucchini & cucumber plants and potatoes.
9.       Marshal Bennett had a suggestion of reviving the old siren on top of the City Building and shutting down the one at the Fire Station.  This would cost approximately $1500.00 and maybe, at some later date, the one at the Fire Station could be moved.  He is to get prices on this project and report at next meeting.  Todd asked what fund would the money come from and Clerk said EDIT, Riverboat or Rainy Day Fund.
10.   Stan Zirkle mentioned the problem of Rats under the shed at the corner of Covalt and Grand Street and asked the Council or Marshal to do something about it.
11.   Fire Chief asked the Council to let the Fire Department know if a street is shut down so they will know to bypass it in an emergency.
12.   Scott Flick made a motion to adjourn with the second by Todd Everling. Meeting adjourned at 8:35 p.m.

Friday, June 3, 2011

Town Council Meeting May 3, 2011

Town Council Meeting May 3, 2011 7:30 PM
All Members present
Opening prayer given by Dan Adams followed by the pledge of allegiance led by Michael Green.
Minutes of previous meeting approved on a motion by Dan Adams with second by Scott Deyoe.
1.       A group of students was present representing Destination Imagination from Eastern.  They are again this year going to global competition and the cost is about $610.   Per person.  Town Attorney Jeremy Peelle donated $250.00 from his monthly retainer fee to this trip.  Scott Deyoe made a motion for the town to donate $610.00 and the second came from Dan Adams and passed.
2.       Attorney looked over estimates for work at the Landfill and submitted an amendment to the Town Policy Ordinance.
3.       President Higginbottom then read “AN ORDINANCE AMENDING THE TOWN OF GREENTOWN POLICY PORTION OF ORDINANCE NO. 2010-4.” This amendment concerns the payment dates of overtime paid to employees.  Todd Everling made a motion to suspend rules and pass this amendment on first reading.  The second was made by Scott Flick and passed.  Scott Flick then made a motion to adopt this amendment and the second was made by Dan Adams and passed.
4.       Engineer was not present but a workshop meeting was scheduled for May 17th at 6:30 P.M. and Kevin Moss and Steve Rule were asked to be present and anyone else interested in Phase II of Wastewater Project.
5.       Fire Chief was present to report 47 runs in April and asked if anything could be done about the tornado siren at the Fire Station.  It greatly interferes with radios and in an emergency situation, this could be bad.  They would like to have a key to the box to shut off the siren or have it moved to an alternate location.  Much conversation followed and a solution will be looked into.
6.       Police report read and approved on a motion by Scott Deyoe with the second by Todd Everling.
7.       Water & Street report read and approved on a motion by Todd with the second by Scott Flick.
8.       Wastewater report read and approved on a motion by Scott Deyoe with the second by Scott Flick.
9.       The Barton property sewer situation was brought up and much discussion held but Mr. Barton was told if his property is within 300 feet of a sewer, he must pay for the installation, inspection permit, etc.  and if the road is torn up it must be put back the way it was.  There was a question about the jurisdiction, whether it is ours or the county and it was mentioned to get a letter from Mr. Cain stating our jurisdiction.
10.   Park Advisory report given by Jolene Rule and Town was asked for a donation for Community Day for flowers. Motion made by Todd to donate $400.00 and the second was by Dan.  Carried.  Pocket Park project brought up and tabled.  Community Garden was discussed.  Town was asked to give a key to Linda Grove.  Much discussion held on this and questions by Kevin as to where on the water tower property would this garden be and how many people would be using it and so forth.
11.   Kevin had handed out quoted to Council on Landfill Project and Dan Adams made a motion to accept Hugh Wyrick’s quote of $22,6000.00 or $23,022.00 for 1000 ton stone. Scott Flick made a second to the motion and it carried.
12.   Kevin mentioned a property on West Grant Street where the owner wants to change the driveway approach.  He was told it would be the owners responsibility to do so.
13.   The third reading of ORDINANCE NUMBER 2011-2 was suspended on a motion by Scott Flick with the second by Todd and it carried.  Dan Adams made a motion to adopt the ordinance with the second by Todd Everling and it carried.
The rest of the meeting was not recorded because the Clerk Treasurer left the meeting at 9:00 P.M. due to situation at home.

Tuesday, May 17, 2011

Town Council Minutes April 5, 2011

April 5, 2011        7:30 PM                Scott Flick absent

Opening prayer given by Dan Adams followed by Rachel Jenkins leading the Pledge of Allegiance.
Minutes of previous meeting approved as written on a motion by Dan Adams with the second by Todd Everling.
  1. Attorney Peelle still working on Landfill issues and one collection account.
  2. Engineer: Ryan had WWTP Capacity Study and discussed with Council members showing future areas that could be added and the effect on the system and plant.
  3. Fire Department Chief said there were 46 total runs for March and 138 for the year so far.  Also presented Fire Contract for next year.
  4.  Police report read and approved on a motion by Todd with the second by Dan.
  5. Water & Street report read and approved on a motion by Todd with the second by Dan.
  6. Wastewater report read and approved on a motion by Dan with the second by Todd.
  7. Park Advisory report read by Jolene Rule and said the school has contacted her about receiving a $2700.00 grant from Lowe’s for a Community Garden on school property.
  8. Dan Adams said he has been talking with Danny Barton about his
    Payton Street
    property. His septic tank has been dumping raw sewage above ground and he needs to hook up to town sewer system.  The Ordinance says if there is a sewer within 300 feet of his property he must hook up to it at his expense.  The Board of Health has given him 60 days to comply and the town has given him 30 days to clean up the weeds, etc.  and he would like an extension on it to go along with the Board of Health rules.  Scott Deyoe made a motion to give him until the last day of May to comply with our notice.  The motion was seconded by Todd and carried.
  9. The fire contract was presented and accepted on a motion by Todd with the second by Dan.
  10. Everyone was reminded of the meeting on April 13th concerning the State Road 35 project that will affect Greentown.  This is a Public Hearing but you must contact them prior to the meeting if you want to speak.  You may also send written suggestions and they will accept them up to two weeks after the hearing.
  11. President Higginbottom said there is a vacancy on the Board of Appeals to fill the spot vacated by Mike Sheridan.
  12. President Higginbottom read a letter of resignation of Town Clerk Treasurer Barbara Middleton effective June 30, 2011.  Todd Everling made a motion to accept with the second by Dan Adams.  Carried.
  13. Marshall Bennett asked permission to close
    Payton Street
    on Tuesday, April 26th for a mock disaster and also set aside Wednesday, April 27th as a rain date.  The entrance into the Fairgrounds where trash bins are located will be accessible and also the entrance into the fairgrounds from
    Maple Street
    will be open.  The crash scene will be set up Tuesday morning and if it rains the street will be closed overnight.  Dan Adams made a motion to accept with the second by Todd.
  14. Kevin said he forgot during the meeting but they had a Wellhead Protection meeting and it was recommended that the fuel tanks be double walled tanks at the Pole Barn and he priced these and they would be approximately $2,000.00 each.  Dan Adams said Greentown Equipment just got some new double wall tanks and they were provided by the fuel company.  Kevin will check with the company now servicing us to see if they will provide them and if they don’t h will look into Co-Alliance, the same place Greentown Equipment got theirs.
  15. Ordinance 2011*2 had the second reading by Scott Deyoe and there was hardly anyone present to listen.  No one had any comment so it will have the 3rd reading next month or suspension of rules and pass on second reading.
  16. Dan made motion to adjourn with the second by Todd. Meeting adjourned at 9:03 P.M.  

Special Meeting March 29, 2011

Special Meeting March 29, 2011
All members present, Clerk Treasurer absent

Meeting opened with much discussion on how to approach a fix on the landfill situation.  No one seems to have any money to help us at this time.  As of last years meeting with Keramida there were several suggestions as to how to fix the problem.  Kevin was to get quotes on the recommended suggestion of the trench and this was already submitted to IDEM and approved.  The estimation is between $40,000.00 and $60,000.00.  This would include the digging, stone & pipe. Many questions arose and Kevin wonders what would happen if we hit trash when trenching.  It was recommended that Attorney Peelle draft a letter to the adjoining property owners and IDEM on our intentions.
Dan Adams made a motion that the letter give a time frame as to what we are doing and preparing to do so they understand what our plan of attack is and then when we get to the point of selecting a contractor, we will use EDIT money to pay the bill as per our Ordinance.  Todd made a second to the motion and it carried.
Attorney Peelle will draft a letter to send to adjacent property owners and work on a draft to send to IDEM and email to Joyce and she in turn will e-mail to council members and Utility Office can type up the letter and send to whoever we need to send it to.
Dan received a letter from Marshal Bennett saying he received a call from Captain Jerry Asher and he has located a 30 foot by 8 foot office trailer and would like permission to put it at the firing range as a classroom facility.  It would remain on wheels other than trimming for leveling and stabilization.  We would invite any question and should contact IDEM for permission.  Attorney Peelle thinks IDEM will approve but we do need to get their permission and they will want to know exactly where it will be located and that it is a transit, mobile vehicle.  He will get with Asher to let us know where it will go (aerial view) and will send a request to Jerry Rust, the head cheese at IDEM.
Dan Adams made a motion to adjourn with the second by Scott Flick. Motion carried.

Note: Clerk could not hear the comments from Deyoe, Everling, Flick and some of Kevin’s due to the inadequate recorder. Minutes taken from recorder.

Also FYI: Riverboat money was used last year to pay Keramida and we made a new capital plan and Ordinance to use EDIT money this year for same.

Tuesday, April 5, 2011

Town Council March 1, 2011

Town Council Meeting March 1, 2011 7:45 PM
All Members present
Opening prayer given by Dan Adams followed by the pledge of allegiance led by Tom Harper.
Minutes of January meeting reviewed and approved on a motion by Dan Adams with second by Todd Everling.
No meeting was held in February because of bad weather.
1.       Attorney Peelle presented both a Capital Plan and Ordinance 2011-1 to President Higginbottom to be read later.  Also presented the final Ordinance 2011-2 to have the first reading later in meeting.  He had researched status of peddler permit to sell insurance in town.  Company will be permitted to do so but must still get a permit but at no charge.
2.       Engineer Ryan Brauen presented agreement between Council and Wessler Engineering for Wastewater Treatment Plant Capacity Study.  The town must go forward with this to be in compliance with our Wastewater Ban and Agreed Order from IDEM.  Scott Deyoe made a motion to accept with the second by Todd Everling.  Carried.  Jeff Peters spoke regarding the Public Hearing preceding this meeting and said it would be a good idea for the Council to consider starting a Utility Fund for the upcoming Storm Water Drainage Project.  President Higginbottom read “Local Resolution approving the Storm Water Drainage Study” and it was approved on a motion by Scott Deyoe with the second by Todd Everling.
3.       The new Fire Chief, Jason Davis, was present to introduce himself and give a brief report.  They made around 500 calls last year and so far have 94 for this year.  They have 40 members and will get a list of names and phone numbers to the Utility Office.
4.       Police reports for January and February were read and approved on a motion by Scott Flick with a second by Dan Adams.
Marshal Bennett also had a letter concerning the upcoming surgery of Deputy Comfort and asked how his absence from work would be handled.  Todd Everling made a motion to abide by the rules in the salary ordinance and the second was made by Dan Adams.  Carried.  The benefits committee explained he would first use his sick leave and vacation days for the first two weeks and after that would be considered disability leave with remaining vacation time, if any, frozen.  Marshall Bennett also asked permission to start a petty cash fund at the Police Department to enable them to make cash purchases or change on weekends.  Scott Deyoe made a motion to set up petty cash fund in the amount of $75.00.  The Clerk Treasurer is to issue them a check in that amount.  The second to the motion was made by Todd Everling and it carried.

5.       Water & Street reports for January & February read and approved on a motion by Scott Flick with the second by Dan Adams.
6.       Wastewater reports for January & February read and approved on a motion by Scott Deyoe with the second by Scott Flick.
7.       Park Advisory Report given by Jolene Rule stating the fundraisers for the year and projects and noted the balance remaining on the Comet Trail loan is $2500.00.
8.       Unfinished Business: Nuisance Ordinance will be read at end of meeting to allow anyone to leave after other business taken care of.
9.       President Higginbottom read the Capital Improvement Plan concerning the use of Edit funds and it was passed and adopted on a motion by Todd Everling with the second by Dan Adams.
10.   Ordinance 2011-1 “AN ORDINANCE APPROPRIATING THE TOWN OF GREENTOWN’S SHARE OF THE ECONOMIC INCOME TAX RECENUE” was read by President Higginbottom and Todd Everling made the motion to suspend the rules and pass and adopt this ordinance on the first reading.  The second to the motion was made by Scott Flick and passed.  Motion made by Dan Adams with the second by Todd Everling to pass and adopt this ordinance and it carried.
11.   Dan Adams said he had received a letter from Michelle Monize concerning the parade that has been held yearly to start the Little League season and asking permission to again hold this parade on May 7th.  Dan Adams made a motion to allow with the second by Scott Flick and the motion carried.  Marshal Bennett said they would handle the traffic that day and it wouldn’t be necessary to have barriers set up to close streets.
12.   Dan also had a person questioning the fact that there are no handicap parking places on the west side of Meridian Street in the block of the Pizza Place.  There are, however, two spaces on the east side of Meridian Street – why?  The Street Committee will look into this matter and report back next month.
13.   Kevin Moss presented a quote from Koorsen on carbon detectors that would be hooked in with our existing alarm system in the Utility Office and Police office.  The quote was in the amount of $456.95 and this would include installation and there would be no additional price on reporting or service.  Todd Everling made a motion to accept with second by Scott Flick and it carried.
14.   Kevin also mentioned Keramida and IDEM have been having remediation and maybe will get some of our testing down to quarterly and some monthly instead of weekly.
15.   Jolene said she talked to Andrew from Wessler about the storm water situation and asked if they ever considered green spaces and he said some places do.
16.   Debra Davis was present on behalf of Joan Jacobs concerning a problem with a water leak at 803 E. Grant and the water was shut off and notification was not made until a day later.  She was told that the home occupant could not be reached so the water was shut off to keep the bill from running much higher.  She thought there should have been a notice put on the door because they thought the pipes were frozen and went to great expense to try to thaw them out.
17.   Dan Barton was present to ask permission of the Council to put a garage door at the front of his building because he is landlocked in the back.  The Council said they did not want to give up any parking spaces in front and Attorney Peelle said his best bet would be to get a lawyer and approach the person that has him landlocked and see if anything can be done about that.
18.   Scott Deyoe read Ordinance 2011-2 in its entirety for its first reading.  Copies are available in the Utility Office if anyone cares to look it over.  Second reading will be at the April meeting.
19.   Dan Adams made motion to adjourn with the second by Scott Flick. Meeting adjourned at 9:52 P. M.



Wednesday, March 30, 2011

Public Hearing March 1, 2011

A public hearing was held to provide opportunity to discuss the recently completed Storm Water Drainage System Study.  Engineers from M.D. Wessler Engineering conducted the hearing.