Tuesday, November 15, 2016

Town Council meeting minutes Oct 18, 2016


Greentown Town Council Meeting

October 18, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for October 5th – October 18th were $27,667.78. Water Utility was $128,335.04. The Wastewater Utilities totaled $16,729.34. Stormwater Utility was $327.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

2016 Town of Greentown Police Department Patrol Policy: Mr. Flick made a motion to accept the 2016 Town of Greentown Police Department Patrol Policy. Motion was seconded by Ms. Regan. Mr. Deyoe read the Policy and invited the public to comment. After much discussion the 2016 Town of Greentown Police Patrol Policy passed. Motion carried.

Agreement with Wessler Engineering, Inc. for Meridian St. & Walnut St, Improvements: Mr. Deyoe read the Agreement Between The Town Of Greentown, Indiana And Wessler Engineering, Inc. For Meridian Street and Walnut Street Improvements. The Project shall consist of design, bid, and limited construction services for improving Meridian Street (from Main Street to the bridge near Holiday Drive) and Walnut Street (from Hammer Street to Maple Street). The estimated fee for completing the Professional Services as described in Article I is $20,000.00 and will not be exceeded without prior authorization from the Owner. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: None

New Business: None

Guests: Tonya Frakes at 422 W. Walnut informed the Council that she had six plants that were damaged when the Town sprayed the alley for weeds. She thought the damage occurred with the overspray. Mr. Klein said that the plants could come back in the spring. The Council would like to see in the spring (2017) if the plants survived. If not, the Town will replace the damaged plants.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Public hearing & Town Council Meeting Minutes Oct 4, 2016


Public Hearing on Proposed Federal Funded

Community Development Block Grant (CDBG) Project

October 4, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Amy Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: Improvements to the Water Utility. The total amount of CDBG funds to be requested is $550,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $281,600.00. The town also proposes to expend an estimated $1,741,000.00 in non-CDBG funds on the project. These non-CDBG funds will be derived from the following source: State Revolving Loan program.

After Amy Miller and Mr. Deyoe answered questions from the public, Mr. Deyoe asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Deyoe closed the public hearing.

Greentown Town Council Meeting

October 4, 2016 6:45 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 21st – October 4th were $33,942.39. Water Utility was $31,711.45. The Wastewater Utilities totaled $60,980.69. Stormwater Utility was $368.37. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: Mr. Peelle reviewed the agreement with Strategic Development Group, Inc. and the Local Roads and Bridges Matching Grant Agreement. Mr. Peelle advised adding the Town Council President with Ms. Regan’s name under item number four titled Designation of Duties with the Strategic Development Group, Inc. Agreement.

Agreement for Consulting Services with Strategic Development Group, Inc.: Upon Mr. Peelle’s review of agreement, Mr. Deyoe added Town Council President under item number four titled Designation of Duties. Mr. Deyoe asked for a motion to accept Agreement

For Consulting Services with Strategic Development Group, Inc. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

The Town of Greentown was awarded a planning grant in the amount of $40,000. This planning grant, funded through federal dollars, is for the development of a Downtown Revitalization Study to address future community service needs in the incorporated limits of the Town of Greentown. The Planning Grant program has proven to be an effective tool for community-based planning and research initiatives that improve local quality of life and economic opportunities. Strategic Development Group, Inc. was selected to perform the Downtown Revitalization Study for the Town of Greentown.

Local Roads and Bridges Matching Grant Agreement: The purpose of this Grant Agreement is to enable the State to award a grant to the Grantee, representing 50% of the eligible costs of the Project described in Attachment A of this Grant Agreement, which is incorporated fully by reference. The funds shall be used exclusively in accordance with the provisions contained in this Grant Agreement and in conformance with Ind. Code 8-23-30 establishing the authority to make this Grant, as well as any program requirements as identified by the State. The funds received by the Grantee pursuant to this Grant Agreement shall be used only to implement the Project in conformance with this Grant Agreement and for no other purpose.

Attachment A: Location – Meridian Street from Main St. to bridge at Town limit and Walnut St. from Hammer St. to Maple St. Project will consist of milling existing pavement 1.5” and then 1.5” HMA overlay. The maximum amount of State Funds allocated to the Project is $96,400.00. Mr. Deyoe asked for a motion to accept the Local Roads and Bridges Matching Grant Agreement. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Wessler Engineering presented an overview in caucus for their services to assist in the bid process for the street project mentioned in the paragraph above. Mr. Deyoe asked for a motion for Dylan Lambermont of Wessler Engineering, to prepare a task order for the street project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

First United Methodist Church – Stan Johnson: Stan Johnson, Trustee of the First United Methodist Church located at 127 S. Meridian St., approached the council to see if the Town had any funds that could be used to help offset the cost of putting in new sidewalks. Mr. Johnson provided a detail description of the work to the council. Cost of project is $7,560.00.

Mr. Deyoe stated this project fits the requirements of the newly passed Town of Greentown Economic Development Grant Policy. The Greentown Town Council may agree to support a business or organization located within the city limits of Greentown by paying an amount up to 50% of the cost of a project that falls within the guidelines set forth in Ordinance 2011-1, not to exceed $2,500 every 5 years. Mr. Deyoe asked for a motion to grant the First United Methodist Church $2,500 for their sidewalk project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Ms. Regan voted no. Motion carried with a vote of 3-1 in favor of the motion.

Greentown Fire Dept. Report: For the month of September 2016, the Greentown Fire Department had 43 EMS runs, 11 fire, and 6 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshall Bennett along with Mr. Flick interviewed three candidates for appointment as Reserve Officers for the Greentown Police Department. Mr. Flick made a motion to accept Jacob A. Willey, Patrick S. Landis, and Isaac F. Sprague for Reserve Officers for the Greentown Police Department. Motion was seconded by Ms. Regan. Motion carried. Mrs. Duke will swear in the newly appointed Reserve Officers.

Utility Report: Mr. Deyoe read the Utility Report. For the month of September 2016 there are 185 delinquent accounts. Increased delinquent accounts due to timing as bills due on 09/30/16 will be deposited on 10/04/16. There is a total of $31,216 that is 30 days or more outstanding. No action required from council; information only.

Water Report: No Report

Street Report: No Report

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Park Advisory Board Report: No Report

Old & New Business: Mr. Flick prepared a new Greentown Police Policy for the council to review. No objections were made to the policy. The current Police Policy was signed by the Town Council President. Mr. Deyoe would like the new Police Policy to have full board signatures. New Police Policy will be ready for the next board meeting.

Guests: Mr. Farmer along with others asked questions and discussed the new Town of Greentown Economic Development Grant Policy. The council answered questions concerning the policy.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Thursday, October 13, 2016

Town Council meeting minutes 9/20/16


Greentown Town Council Meeting

September 20, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 7th – September 20th were $30,438.73. Water Utility was $25,713.38. The Wastewater Utilities totaled $93,508.66. Stormwater Utility was $2,608.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Resolution 2016-5 & 2016-6: Mr. Deyoe read Resolution 2016-5: Resolution Of The Town Council Of The Town Of Greentown To Adopt The Written Fiscal Plan For The Annexation Of Land. The Town of Greentown has received a Petition for Annexation of Real Estate located at 122 South Maple Street, Greentown, Indiana. Mr. Deyoe asked the council: all those in favor of Resolution 2016-5 say aye. Full council stated aye. No opposition.

Mr. Deyoe read Resolution 2016-6: Resolution Of The Town Of Greentown To Adopt The Written Fiscal Plan For The Annexation Of Land. The Town of Greentown has received a Petition for Annexation of Real Estate located at 614 West Main Street, Greentown, Indiana. Mr. Deyoe asked for a motion to accept Resolution 2016-6. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Fiscal Plan For Ordinance 2016-6 & 2016-7: Mr. Deyoe read the Fiscal Plan for Ordinance 2016-6. Mr. Deyoe asked for a motion to accept the Fiscal Plan For Ordinance 2016-6. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Mr. Deyoe read the Fiscal Plan for Ordinance 2016-7. Mr. Deyoe asked for a motion to accept the Fiscal Plan For Ordinance 2016-7. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Ordinance 2016-6 & 2016-7: Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-6 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read Ordinance 2016-6 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Anthony A. Puller is requesting that the territory be annexed to the Town. That the following described contiguous territory, (Parcel(s): 34-11-03-101-003.000-011, situated in Liberty Township, Howard County, Indiana, be, and the same is hereby annexed to and declared to be a part of the Town of Greentown, Indiana, such territory will be zoned (R-1) Residential. Mr. Deyoe asked for a motion to accept Ordinance 2016-6. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-7 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read Ordinance 2016-7 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Greentown Partners LLC is requesting that the territory be annexed to the Town. That the following described contiguous territory, (Parcel(s): 34-05-33-351-026.000-011, situated in Liberty Township, Howard County, Indiana, be, and the same is hereby annexed to and declared to be a part of the Town of Greentown, Indiana, such territory will be zoned (B-2) Business. B-2 does not allow alcohol sales. Mr. Deyoe asked for a motion to accept Ordinance 2016-7. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Ordinance 2016-8: Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-8 For Appropriations and Tax Rates. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read Ordinance 2016-8. Adopted Budget $1,240,888, Adopted Tax Levy $497,066, Adopted Tax Rate 1.2814. Mr. Deyoe asked for a motion to accept Ordinance 2016-8 For Appropriations and Tax Rates for Greentown Civil Town. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Old Business: None

New Business: Marshall Bennett served Mark Bradford with a nuisance violation under Ordinance 2011-2 regarding chickens (wild animal) and noise. The board of Zoning Appeals reviewed Ordinance 2011-2 and due to wording interpretation Mr. Bradford was not in violation of Ordinance 2011-2. Mr. Deyoe asked for a motion to vacate Mr. Bradford’s nuisance violation by Marshall Bennett. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried. Mr. Bradford was informed by the council that noise and animals off property will still be enforced under 2011-2.

Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-9, An Ordinance Amending Ordinance 2011-2, entitled :”An Ordinance For The Control Of Animals And Prohibiting The Maintaining Of A Public Nuisance On Any Public Or Private Property Within The Limits Of The Town Of Greentown”. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read Ordinance 2016-9: An Ordinance Amending Ordinance 2011-2, Entitled ”An Ordinance For The Control Of Animals And Prohibiting The Maintaining Of a Public Nuisance On Any Public Or Private Property Within The Limits Of The Town Of Greentown. Section I. The original Section II, Item 29 of Ordinance 2011-2 shall be replaced and amended as follows: Section II. The following definitions shall apply unless the context clearly indicates or require a different meaning. 29. Wild Animals – Any non-domesticated animal and any domesticated animal including but not limited to, horses, cattle, pigs, chickens, and roosters, with the exception of small non-poisonous aquatic or amphibious animals, small caged birds, domesticated cats, and domesticated dogs. Mr. Deyoe asked for a motion to accept Ordinance 2016-9. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

The Council will investigate for residents of Greentown to raise urban chickens.

Mr. Deyoe explained that due to the Town’s insurance company not being able to insure Cameron Wright that the Town of Greentown will need to separate employment with Cameron Wright. Mr. Deyoe asked for a motion to separate employment with Cameron Wright and the Town of Greentown. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Guests: Kimberly Hilsinger approached the council on having a benefit costume walk for Austin Hewitt on October 29, 2016 at 5:00 starting from the fairgrounds (by Century Fields) and ending at Eastern Howard Schools. Costs will be $5 for individuals, $20 for families and $40 for a team. Austin was recently diagnosed with Ewing’s sarcoma cancer and is undergoing chemo treatments. Mr. Deyoe asked for a motion to support Austin Hewitt’s Costume Walk on October 29th and for Marshall Bennett to aid in escorting this event. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Trick n Treat schedule for Greentown will be on Monday October 31st, from 6-8:00 PM.

The October 4th Caucus for the Greentown Town Council will be held at 5:30 for Council members to meet the three new candidates for the Greentown Police Reserves.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council hearings and meeting minutes 9/06/16


Public Hearing on Case T.C.A. 16-01

September 6, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Absent: Scott Deyoe.

Mr. Everling addressed the public on Case T.C.A. 16-01. Case T.C.A. 16-01 is to consider the petition of Anthony Puller regarding voluntary annexation of the following territory described as follows: Parcel(s) 34-11-03-101-003.000-011. Said property more commonly known as 122 S. Maple St., Greentown, IN. 46936.

With no comments or objections regarding Case T. C. A. 16-01, Mr. Everling closed the public hearing.

Public Hearing on Case T.C.A. 16-02

September 6, 2016 6:38 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Absent: Scott Deyoe.

Mr. Everling addressed the public on Case T.C.A. 16-02. Case T.C.A. 16-02 is to consider the petition of Greentown Partners LLC regarding voluntary annexation of the following territory described as follows: Parcel(s) 34-05-33-351-026.000-011. Said property more commonly known as 614 W. Main St., Greentown, IN. 46936.

After Mr. Everling answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to this Case T.C.A. 16-02.

With no comments, Mr. Everling closed the public hearing.

Public Hearing on the 2017 Budget

September 6, 2016 6:45 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Absent: Scott Deyoe.

Mr. Everling read the 2017 Budget for Greentown Civil Town. The 2017 Budget Adoption will be on September 20, 2016. The Notice to Taxpayers is available online at www.budgetnotices.in.gov or by calling (888) 739-9826.

After Mr. Everling and Mrs. Duke answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to the 2017 Budget for Greentown Civil Town.

With no comments or objections regarding the 2017 Budget for Greentown Civil Town, Mr. Everling closed the public hearing.

Greentown Town Council Meeting

September 6, 2017 6:50 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for August 17th – September 6th were $57,736.75. Water Utility was $60,517.89. The Wastewater Utilities totaled $33,560.63. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle gave an update on 427 W. Payton St. For now the Town will continue to mow this property and file liens against the property until Mr. Peelle can clarify matters concerning with the owner Ms. Gardner and the mortgage holder First Farmers Bank & Trust.

Mr. Peelle had documents ready to file a claim against Ms. Powell at 126 W. Payton St. and then Ms. Powell filed bankruptcy which will hold up our proceedings with Ms. Powell. (126 W. Payton St. had a structural fire and the property has been abandoned.)

Mr. Peelle received a Tort Claim from McCann Legal who represents Eastern Howard School Corporation RE: Town of Greentown / Eastern Howard School Corporation Water Issues.

The Claim states that Greentown has exposed and continues to expose EHSC students, staff and visitors to dangerous amounts of lead in its drinking water. Claimant’s damages are continuing in this matter. It is impossible to state the exact extent of its loss at this time, but it is estimated that there would be a loss in excess of $71,184.16.

Mr. Peelle will communicate with McCann Legal regarding this matter and informed the council that Eastern Howard School should be barred on this due to the 180 days that have passed in their dealings with the Town on this matter.

Josh Johnson who represents Casey’s General Store asked a formal request to the council regarding a waiver on the sewer tap fee and the water tap fees. Mr. Everling had no problem with the request, since Casey’s have put a lot of work in the Towns infrastructure. Mr. Everling asked for a motion to waive the sewer and water tap fees. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried. Casey’s General Store will pay a meter deposit.

Mr. Simpson gave a progress report on his property at 128 N. Meridian. Mr. Simpson said work has come to a halt due to an injury with his contractor and the masons pulled off the job to work on homes affected by the recent tornado. Mr. Peelle has no problem extending the status hearing that is scheduled for September 27, 2016. Ms. Regan made a motion to extend the status hearing for 120 days (mid January 2017). Mrs. Higginbottom amended the motion and requested that Mr. Simpson continue to periodically give progress updates either in writing or in person. Motion was seconded by Ms. Regan. Motion carried.

Mr. Peelle is working on having a building inspector come and inspect 128 N. Meridian.

Petition for Voluntary Annexation: Anthony Puller and Greentown Partners LLC both had a public hearing and adoption will be on September 20, 2016.

2017 Budget for Greentown Civil Town: Public hearing on the 2017 Budget was done and adoption will be on September 20, 2016.

Greentown Fire Dept. Report: For the month of August 2016, the Greentown Fire Department had 45 EMS runs, 11 fire, and 6 rescue. The fire department annual fish fry is September 17th.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshall Bennett has three candidates to consider for positions in the Greentown Police Reserves. Marshall Bennett and the Police Committee will perform follow-up interviews with the candidates.

Utility Report: Mr. Everling read the Utility Report. For the month of August 2016 there are 72 delinquent accounts. There is a total of $11,291.35 that is 30 days or more outstanding. No action required from council; information only.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Park Advisory: Greentown Main Street Association, Inc. voted to replace the Town’s winter decorations with newer, smaller, snowflakes that will use LED bulbs that, not only use less electricity, but last much longer than the old bulbs. The cost to replace the snowflakes is $3480.00. Mary Miller asked the council to consider contributing $1160.00 towards the new decorations. Motion was made by Ms. Regan to donate $1160.00 for the new decorations to the Greentown Main Street Association, Inc. to be paid out of the CEDIT FUND. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: Ms. Regan announced that the Town of Greentown was awarded a $96,400 Community Crossroads Matching Grant from the Indiana Department of Transportation (INDOT). Streets to be resurfaced are Walnut Street, from Hammer Street to Maple Street, and South Meridian Street, from Main to north end of the bridge.

New Business: Mr. Everling read the Town of Greentown Economic Development Grant Policy. The Greentown Town Council may agree to support a business or organization located within the city limits of Greentown by paying an amount up to 50% of the cost of a project that falls within the guidelines set forth in Ordinance 2011-1, not to exceed $2,500 every 5 years. Grants will be awarded at the discretion of the Council. Mr. Everling asked for a motion to accept the Town of Greentown Economic Development Grant Policy. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Council approved to have Marshall Bennett and Mrs. Duke investigate the costs to move the disconnected tornado siren at the fire station to a new location.

Mr. Everling read the Amended Contract between the Town of Greentown and Klein Enterprises, LLC. This Agreement is made between the Town of Greentown (Town) and Klein Enterprises, LLC (Contractor) to provide the Town of Greentown Superintendent services for the following departments: the Town of Greentown Waste Water Treatment Plant. The Contractor shall be paid a bi-monthly fee of $2,500 for a total of $60,000 a year. Mr. Everling asked for a motion to accept the amended contract for Klein Enterprises, LLC. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Katie Regan abstained. The motion was approved with one abstention.

Guests: The council answered questions regarding the request of letters for the competitive OCRA grant for the improvements to the Water Utility.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council minutes 8/16/16


Greentown Town Council Meeting

August 16, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: J. Scott Flick.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for August 3rd – August 16th were $284,924.78. Water Utility was $28,961.51. The Wastewater Utilities totaled $94,898.69. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Invoice Cloud: Mr. Deyoe read the Proposal from Invoice Cloud. Invoice Cloud provides simple and secure e-billing and payment systems that allow people to view and pay bills online using the Web, mobile devices, or over the phone. Friendly email reminders and text messages, a self-service paper suppression program, and real-time posting to billing software are the Invoice Cloud’s selling points. The monthly access fee for Greentown is $50.00. Mr. Deyoe asked for a motion to accept the proposal from Invoice Cloud. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Old Business: Marshal Bennett is working on strengthening the Greentown Police Reserves. The Council would like to have a total of 4 reserves that would include our current reserve officer Tony Bougher. Mr. Deyoe and Mr. Flick, council members on the Police Committee, will meet with Marshal Bennett on this matter.

New Business: Anthony Puller filed a Petition for Voluntary Annexation on Parcel(s): 34-11-03-101-003.000-011 on August 4, 2016. The petition is recorded as being received by the Town of Greentown this 4th day of August, 2016. Said property is more commonly known as 122 S. Maple St., Greentown.

Greentown Partners LLC filed a Petition for Voluntary Annexation on Parcel(s): 34-05-33-351-026.000-011 on August 5, 2016. The petition is recorded as being received by the Town of Greentown this 9th day of August, 2016.

Mr. Deyoe asked for a motion to accept the Petitions for Voluntary Annexation from Mr. Puller and from Greentown Partners LLC. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried. The Public Hearing will be held on September 6, 2016.

Guests: Mark Bradford asked the council for an adjustment on his Greentown Utility bill on one of his rental properties. Mr. Bradford’s tenant signed up for service towards the end of the billing cycle. Mr. Bradford was then billed for the minimum amount for the month. The Council explained the basic billing policies which the town has established. Furthermore, Mrs. Higginbottom stated that this is a landlord and tenant issue not a Greentown Utility problem. Mr. Bradford owns the property and it is his responsibility for the Greentown Utility bill.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Ms. Regan. Motion carried

Town Council meeting Minutes & Public Hearing 8/02/16


Public Hearing on additional appropriations in excess of the current budget for the current year.
 
August 2, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Mr. Deyoe addressed the public on the proposed additional appropriations in excess of the current budget for the current year. Motor Vehicle Highway Fund $175,000 to be moved to Rainy Day Restricted – MVH as local match for Community Crossings Matching Grant.

After Mr. Deyoe answered questions from the public, Mr. Deyoe asked if anyone had any other comments or objections to this proposed additional appropriation.

With no comments, Mr. Deyoe closed the public hearing.

Greentown Town Council Meeting

August 2, 2016 6:40 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for July 20th – August 2nd were $34,899.12. Water Utility was $21,718.16. The Wastewater Utilities totaled $22,076.60. Stormwater Utility was $24.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle has prepared documents for voluntary annexation for Anthony A. Puller and the Dollar General. Public hearing will be on September 6, 2016 and the adoption will be on September 20, 2016.

Danny Barton’s case on West Payton Street is now closed. All fees have been collected.

Mr. Peelle is currently working on 427 W. Payton regarding our ordinance on weed control. Debra Gardner who owns the property has been completely nonresponsive.

Resolution 2016-3 Transfer: Mr. Deyoe read Resolution 2016-3, the Town of Greentown will transfer from MVH to the Rainy Day Restricted – MVH Fund to cover the local match for the INDOT Community Crossings Grant program as required by IC 8-23-30-3(2). Transfer $175,000 from MVH to Rainy Day Restricted – MVH. Mr. Deyoe asked for a roll call vote on Resolution 2016-3.

Katie Regan – AYE

Joyce Higginbottom – AYE

J. Scott Flick – AYE

Todd Everling – AYE

Scott Deyoe – AYE

Motion carried by vote.

Resolution 2016-4 Transfer: Mr. Deyoe read Resolution 2016-4, by IC 36-1-8-5 the Town of Greentown will transfer the unused appropriations from the General Fund to the Rainy Day Fund. Transfer $78,797 from General Fund to Rainy Day Fund. This transfer will take place in August 2016. Mr. Deyoe asked for a roll call vote on Resolution 2016-4.

Katie Regan – AYE

Joyce Higginbottom – AYE

J. Scott Flick – AYE

Todd Everling – AYE

Scott Deyoe – AYE

Motion carried by vote.

Greentown Fire Dept. Report: For the month of June 2016, the Greentown Fire Department had 50 EMS runs, 8 fire, and 5 rescue. July 2016 – 57 EMS runs, 6 fire, and 6 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshal Bennett gave an update on 126 W Payton St. property. This property had a fire in April of 2015. Marshal Bennett has sent certified letters to the deeded homeowner and the mortgage lender with no response back. Marshal Bennett asked the council to turn this matter over to Mr. Peelle for demolish proceedings. The council agreed and Marshal Bennett will email Mr. Peelle all the documents regarding this case and start process for demolish.

Mr. Deyoe addressed the overtime amount during fair week (30 hours) for Marshal Bennett. The overtime was excessive compared to previous fair weeks. Mr. Deyoe asked Marshal Bennett to expand the Greentown police reserve officers so that Greentown will have increased coverage 52 weeks a year and would help in police overtime during fair week.

Mr. Everling has two candidates for Greentown police reserves for Marshal Bennett to review and then report back to the council at the next meeting on August 16th. Marshal Bennett asked to have more time to review candidates, Mr. Deyoe said then to report on candidates on the September 6th council meeting.

Mr. Deyoe addressed all Town employees regarding overtime. Employees need to notify a council member for approval for excessive overtime.

Utility Report: Mr. Deyoe read the Utility Report. For the month of July 2016: 89 delinquent accounts. There is a total of $16,671 that is 30 days or more outstanding. No action required from council; information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Park Advisory: Jolene Rule had no report give.

Old Business: None

New Business: Mr. Deyoe read a thank you note from Mike Andry’s family thanking the Town for the contribution and support of the Mike Andry Memorial Ride. Rita Hill informed the Council that the family raised $17,000 and thanked the community for all of their support.

Guests: Melinda Antell from Waste Management came to check and get feedback from the council and town residents on their trash service. Residents and council gave back positive comments on the town’s trash contract with Waste Management.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wednesday, August 17, 2016

Town Council minutes July 19, 2016


Greentown Town Council Meeting

July 19, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke

Absent: Scott Deyoe, Joyce Higginbottom.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for July 6th – July 19th were $29,945.82. Water Utility was $95,987.51. The Wastewater Utilities totaled $98,986.08. Stormwater Utility was $2,500.00. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Old Business: Ms. Regan sought out to get one more quote for the town website. Ms. Regan indicated that she asked an individual and that person was not interested. Ms. Regan talked with Michael Berg who gave a quote of $1000.00 for total design and rollout for a website for the town. After talking with Michael Berg, Ms. Regan made a motion to accept the quote from Michael Berg for $1000.00. Motion was seconded by Mr. Flick. Motion carried.

Yearly estimated cost for the website once developed will be around $317.00. This is not included in the design fee.

New Business: Ms. Regan indicated that there will be a public hearing at the next council meeting on August 2, 2016 to consider an additional appropriation in excess of the current budget. Motor Vehicle Highway Fund $175,000.00 to be moved to Rainy Day restricted – MVH as local match for Community Crossings Matching Grant.

Guests: Mike Lucke (8374 E. 50 S.) questioned the council about the lack of police patrolling on County Road 50 South in Greentown. Mr. Lucke is concerned about the safety of students who will be returning to school soon; additionally sport teams from Eastern use that road to run on as well. Mr. Lucke was told by Marshall Bennett that due to him living on CR 50 S he could not respond to his house. Officer Skinner told Mr. Lucke the same thing.

Mr. Everling said CR 50 S is split and that the south side is county, but part of the north side is within Town limits and Greentown police should be patrolling that area. Mr. Everling, along with the rest of the council will make sure that this matter would be addressed with the Greentown Police Department.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.


Public Hearing on Proposed Federal Funded Community Development Block Grant (CDBG) Project

July 19, 2016 6:50 PM

This public hearing was moved from 6:30 to after the Greentown Town Council meeting due to Amy Miller being stuck in traffic.

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe, Joyce Higginbottom.

Amy Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: Improvements to the Water Utility. The total amount of CDBG funds to be requested is $550,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $281,600.00. The Town also proposes to expend an estimated $1,687,000.00 in non-CDBG funds on the project. These non-CDBG funds will be derived from the following source: State Revolving Loan Program.

After Amy Miller answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Everling closed the public hearing.

Town Council Minutes July 5, 2016


Greentown Town Council Meeting
July 5, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.


Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Ron Simpson questioned the council on the first paragraph under Old Business on the June 21, 2016 minutes. Mr. Simpson was under the impression when he left the meeting on June 21st that the case against his building on 128 N. Meridian had been dismissed by the council. Mr. Deyoe informed Mr. Simpson that the council did not dismiss the judgment against the property at 128 N. Meridian but that the council did give another ninety day extension and that the council has been pleased with the progress made on the property. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for June 22nd – July 5th were $30,905.23. Water Utility was $17,286.37. The Wastewater Utilities totaled $30,369.08. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle had no specific items to report.

Greentown Fire Dept. Report: No report.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Ms. Regan. Motion carried.

Utility Report: Mr. Deyoe read the Utility Report. For the month of June 2016 – 72 delinquent accounts. There is a total of $11,291.35 that is 30 days or more outstanding. No action required from council, information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory: No report.

Old Business: None

New Business: Ms. Regan would like the council to provide a list to Mr. Simpson of requirements that need to be done to his building at 128 N. Meridian. That way Mr. Simpson will know what needs to be done to have the pending judgment dismissed.

Mr. Deyoe asked Rachel Jenkins if she would provide the engineer report that the Greentown Historical Society had done on 128 N. Meridian, so that the council could review the report that was performed on the structural status of that building. Rachel Jenkins said she would provide the report to the council. Mr. Deyoe said after the council reviews the report, and then a list of requirements will be made for Mr. Simpson.

INDOT is offering a Community Crossings matching grant program. Awarded grants will receive funding based on a 50/50 match. Ms. Regan would like to take $175,000.00 from the MVH Fund and apply for this grant. Ms. Regan made a motion to take $175,000.00 from the MVH Fund and process the grant application from the LOIT Special Distribution Fund. Motion was seconded by Mr. Everling. Motion carried. If awarded the grant, the Town would have $350,000.00 to do a road project.

Mr. Deyoe discussed about whether or not to set up a Town website. Michael Berg provided a quote for the council that included annual fees, design and training for a website. Ms. Regan would like to investigate other options before making a decision. After much discussion the council tabled the website quote for further review.

Guests: Jeff Martin, current president of the Glass Museum, thanked the council for allowing them to set up a canopy to serve refreshment and for using the town’s sidewalk to bring in a glass press into the museum.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Emergency Executive Session – Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Only a personnel matter was discussed. No decisions were made or votes taken.

Thursday, July 7, 2016

June 21, 2016 Town Council meeting minutes



Greentown Town Council Meeting

June 21, 2016 6:45 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: Scott Deyoe.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for June 8th – June 21st were $102,591.54. Water Utility was $38,276.97. The Wastewater Utilities totaled $96,191.74. Stormwater Utility was $465.00. Mr. Everling asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Resolution 2016-2 Concerning a Slum and Blight Area in need of Redevelopment: Mr. Everling read Resolution 2016-2 A Declaratory Resolution Of The Town Council For The Town Of Greentown, Indiana Concerning A Slum And Blight Area In Need Of Redevelopment. Mr. Everling asked for a motion to accept Resolution 2016-2. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: Ron Simpson gave an updated report on his property on 128 N. Meridian St. Mr. Simpson is scheduled to have a status hearing in court on June 27th 2016. Mr. Simpson asked the council to extend the status hearing since he has made progress on this property. The council gave Mr. Simpson a ninety day extension on his property at 128 N. Meridian. Mrs. Duke will inform Mr. Peelle on the council’s decision to give Mr. Simpson a ninety day extension.

Mr. Simpson also questioned the council about Mark Bradford who marked his property line with boundary markers which abuts Mr. Simpson’s property on 128 N. Meridian. Mr. Everling advised Mr. Simpson to have a survey done on his property at 128 N Meridian which would determine legal property lines between Mr. Simpson and Mr. Bradford.

New Business: The Greentown Lions Club is requesting permission to close East Payton St. from the drive on the east side of the livestock pavilion to Maple St. from July 9th – July 17th 2016 for our annual 4-H Fair. Mr. Everling asked for a motion to accept the Lions Club requests on road closure on Payton St. during the 4-H Fair. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Guests: None.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

June 21 Public Hearing Proposed Federal Funded Development Block Grant project


Public Hearing on Proposed Federal Funded Development Block Grant (CDBG) Project

June 21, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: Scott Deyoe

Amy M. Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title l of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development planning project that will include the following activities: Downtown Revitalization Study. The total amount of CDBG funds to be requested is $40,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $20,480.00. This project will utilize the national objective of Slum and Blight. The Town proposes to expend an estimated $4,500.00 in non-CDBG funds on the project. These non-CDBG funds will be derived by the Town contributing $3,000.00 from their EDIT Fund and $750.00 from the Greentown Historical Society and $750.00 from the Main Street Association.

After Amy Miller answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Everling closed the public hearing.

June 7, 2016 Town Council meeting minutes


Greentown Town Council Meeting

June 7, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for May 18th – June 7th were $71,957.23. Water Utility was $ 11,831.14. The Wastewater Utilities totaled $12,233.68. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Mr. Peelle gave an update on the nuisance violation that was issued to Danny Barton. Once Mr. Barton reimburses the Town for attorney fees the case will then be resolved.

Resolution 2016-1: Mr. Deyoe read Resolution 2016-1 – A Resolution of the Town Council of the Town of Greentown, Indiana, authorizing the submittal of the CFF Planning Grant Application to the Indiana Office of Community and Rural Affairs. Mr. Deyoe asked for a motion to accept Resolution 2016-1. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Ordinance 2016-5 LOIT Special Distribution Fund: Mr. Deyoe asked for a motion to suspend three readings for Ordinance 2016-5 LOIT Special Distribution Fund. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read Ordinance 2016-5 LOIT Special Distribution Fund. These funds are restricted on the use of at least 75% of the special distribution received for infrastructure as found under IC 6-3.6-917(h)(1)(A). The remaining part of the distribution may be used for any purposes of the town. Mr. Deyoe asked for a motion to accept Ordinance 2016-5. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Greentown Fire Dept. Report: For the month of April 2016, the Greentown Fire Department had 50 EMS runs, 10 fire, and 7 rescue. May 2016 – 53 EMS runs, 8 fire, and 6 rescue.

Mrs. Higginbottom encouraged the residents of Greentown to thank Mr. Tony Nelson for his 23 years of service to the Greentown Volunteer Fire Department. Mr. Nelson has officially retired from the fire department.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Marshal Bennett sent certified letters to the deeded owners of 215 S. Howard and 224 N. Harrison St. regarding tall grass. Both property owners signed the letters and were given ten days to mow their yards. The ten days have expired. Town employees will mow both properties and a lien will be placed on the properties.

Mr. Everling inquired about 427 W. Payton St. on tall grass. Mr. Klein said the Town started to mow but stopped due to objects in the yard that could damage the Town’s equipment. Mr. Everling asked Mr. Peelle to take action on 427 W. Payton St.

Utility Report: Mr. Deyoe read the Utility Report. For the month May 2016 – 119 delinquent accounts. There is a total of $ 17,637.77 that is 30 days or more outstanding. No action required from council, information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion seconded by Ms. Regan. Motion carried.

Park Advisory Board Report: Jolene Rule reported that the flowers have been planted in the planters. Flowers were purchased from Heartland Market.

Greentown Glass Museum: Jeff Martin, president of the Greentown Glass Museum, asked permission to place a pop up canopy in front of the museum doors on 06/11/16. Mr. Deyoe asked for a motion to accept the placement of a canopy on 06/11/16. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Mrs. Duke will transfer $50,000.00 from the Hydrant Rental (Town Fund) to the Water Utility.

Mr. Deyoe reported that the Plan Commission of the Town of Greentown met on June 6, 2016 at the request of Estep & Company to rezone 4 lots from R-4 to C-1 for the purpose of constructing a Subway restaurant. The following property for rezone is the following:

James T Scott’s Addition Lot 4

James T Scott’s Addition W2 Lot 5

James T Scott’s Addition ES Lot 5

James T Scott’s Addition Lot 6

Said property more commonly known as 319 W. Main St. and 329 W. Main St. in Greentown, Indiana. The Plan Commission unanimously voted in favor to rezone the properties from R-4 to C-1.

Mr. Deyoe on recommendation from the Plan Commission asked for a motion to rezone the four Lots from R-4 to C-1. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Guests: Ed Hannah from Music at the Fountain approached the Town Council to ask permission to close Meridian St. from State Road 22/35 to Grant St. for every Thursday evening from 6 -9:00 P.M. starting July 28th till Sept. 8th, 2016.

Mr. Deyoe asked for a motion to accept closing Meridian Street from 22/35 to Grant Street for Music at the Fountain from July 28th – Sept. 8th 2016. This will be held every Thursday from 6 -9:00 P.M. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

May 17, 2016 Town Council meeeting minutes


Greentown Town Council Meeting

May 17, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: J. Scott Flick

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for May 4th – May 17th were $33,481.70. Water Utility was $40,760.82. The Wastewater Utilities totaled $101,952.51. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Amendment #3 Wellhead Protection Plan Implementation with Wessler Engineering: Mr. Deyoe read the Agreement between The Town of Greentown And Wessler Engineering for Wellhead Protection Plan Implementation. WHEREAS, the OWNER has requested, and the ENGINEER agrees to amend the Agreement to provide professional services associated with the WHP Phase II Plan update and implementation for the next 5-year period (2017-2021). The OWNER’S WHP Phase II Plan 5-Year Update Survey will be submitted to the Indiana Department of Environmental Management (IDEM) on or before April 21, 2021.

The Following is an estimated breakdown of the cost per year.

2017- $2,500.00

2018- $2,500.00

2019- $2,500.00

2020- $2,500.00

2021- $2,500.00

Total $14,500.00

Mr. Deyoe asked for a motion to accept Amendment #3 Wellhead Protection Plan Implementation with Wessler Engineering. Motion was made by Mrs. Higginbottom. Motion was seconded by Ms. Regan. Motion carried.


Ordinance 2016-3 Authorizing Promotion of Economic Development and for Expenditures Benefitting The Town of Greentown: Mr. Deyoe asked for a motion to suspend three readings for Ordinance 2016-3 Authorizing Promotion of Economic Development and for Expenditures Benefitting The Town of Greentown. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read Ordinance 2016-3 Authorizing Promotion of Economic Development and for Expenditures Benefitting The Town of Greentown. Mr. Deyoe asked for a roll call vote on Ordinance 2016-3.

Katie Regan – AYE

Joyce Higginbottom – AYE

J. Scott Flick – Absent

Todd Everling – AYE

Scott Deyoe – AYE

Motion carried by vote.

Ordinance 2016-4 Adopting Internal Control Standards for The Town of Greentown: Mr. Deyoe asked for a motion to suspend three readings for Ordinance 2016-4 Adopting Internal Control Standards for The Town of Greentown. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read Ordinance 2016-4 Adopting Internal Control Standards for The Town of Greentown. Whereas, the minimum level of internal control standards and procedures of the Town of Greentown must include the following: (1) Control Environment (2) Risk Assessment (3) Control Activities (4) Information and communication and (5) Monitoring. Mr. Deyoe asked for a roll call vote on Ordinance 2016-4.

Katie Regan – AYE

Joyce Higginbottom – AYE

J. Scott Flick – Absent

Todd Everling – AYE

Scott Deyoe – AYE

Motion carried by vote.

Old Business: Mr. Deyoe and the council are ready to hear input from the Greentown residents on how to address the Stormwater issues on the north side of town. The cost involved to address the Stormwater issues will be well over a million dollars. The council will hold two public hearings on the Stormwater which will be on August 9th and August 23rd at 6:30 PM.

New Business: Jolene Rule read the May 2016 Park Advisory Board Report. There are two washouts on the Comet Trail where loss of soil under the trail has caused the asphalt to break on the edge. Mr. Deyoe asked Mr. Klein to investigate the washouts.

Guests: Mr. Mark Bradford is concerned about a possible sink hole on a property that he owns on East Walnut Street. Mr. Deyoe asked Mr. Klein to look into Mr. Bradford’s concern on his property on the corner of Walnut and Mill Street.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Friday, May 27, 2016

Town Council meeting minutes May 3, 2016


Greentown Town Council Meeting

May 3, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for April 6th – May 3rd were $60,077.32. Water Utility was $46,033.69. The Wastewater Utilities totaled $110,538.50. Stormwater Utility was $25.80. Mr. Deyoe asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: Mr. Peelle prepared two ordinances for the council to review: Ordinance Authorizing Promotion Of Economic Development And For Expenditures Benefitting The Town Of Greentown and An Ordinance Adopting Internal Control Standards For The Town Of Greentown.

Mr. Peelle asked the council for an update on the building located at 128 N. Meridian that Ron Simpson owns. Mr. Deyoe has not seen any of the structural issue work done on the outside and asked Mr. Peelle to continue with the status hearing on May 16th. Mr. Deyoe asked Mr. Peelle to send a letter to Mr. Simpson before the status hearing date to allow Mr. Simpson to give an update on his building.

Greentown Fire Dept. Report: No Report

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Marshal Bennett received a grant which covered the training and kits for narcan. Narcan is a prescription medicine that blocks the effects of opioids and reverses an overdose.

Utility Report: Mr. Deyoe read the Utility Report. For the month of April 2016 – 72 delinquent accounts. There is a total of $11,291.35 that is 30 days or more outstanding. No action required from council, information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

The Street Committee met on April 21, 2016. Minutes from the meeting are attached.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory Report: Jolene Rule rescheduled the planting of flowers from May 7th to the 14th due to flowers not being in stock for the 7th.

Old Business: None

New Business: 2016 Circuit Breaker Loss Report for Greentown is $92,500.44. This amount is used to calculate reductions from the General Fund Budget. Mr. Deyoe asked for a motion to accept the 2016 Circuit Breaker Losses. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe reported that Greentown will receive a one-time LOIT Special Distribution in the amount of $13,693.47. The State Board of Accounts indicated that at least75% of the monies received has to be used for infrastructure (IC 6-3.6-9-17(h)(1)(A)), while the remaining amount may be used for any purposes designated by the town.

Guests: Mr. Dan Adams approached the council in behalf of Carol Wimmer at 833 Holiday Drive. The land behind Mrs. Wimmer’s home used to be the town’s landfill. The landfill was filled in and at one point was going to be a park and two trees were planted. One of the trees that were planted has grown and is currently blocking Mrs. Wimmer’s TV dish. Mr. Adams asked the council if he could trim or cut down the tree. Mr. Deyoe gave permission for Mr. Adams to remove the tree that is blocking Mrs. Wimmer’s TV dish at no cost to the town.

Austin Larson and Marissa Middleton, seniors at Eastern High School, asked the council for a donation towards the Senior Fling event. This is a fun, safe party held graduation night at Eastern High School. Mr. Everling made a motion to donate $300.00 towards the Senior Fling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Town Council meeting minutes April 5, 2016


Greentown Town Council Meeting

April 5, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for March 2nd – April 5th were $63,280.99. Water Utility was $52,431.48. The Wastewater Utilities totaled $87,316.21. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Waterworks Bond Ordinance- Mr. Deyoe stated that Bose McKinney & Evans, LLP, prepared a form of bond ordinance in the matter of the issuance of waterworks revenue bonds for the purpose of providing funds for the construction of certain additions, extensions and improvements to the waterworks of the Town. Mrs. Higginbottom moved that said ordinance be numbered and placed on first reading. Mr. Everling seconded the motion.

Ayes: unanimous. Motion carried. 

Mr. Everling moved that Ordinance 2016-2 be read a second time. Mrs. Higginbottom seconded the motion. Ayes: unanimous. Motion carried.

Mrs. Higginbottom moved that any applicable local rules be suspended of Ordinance 2016-2. Motion was seconded by Mr. Flick. Ayes: unanimous. Motion carried.

Ordinance 2016-2 was read a third time by Clerk-Treasurer, Teresa Duke. Mr. Flick moved that Ordinance 2016-2 be adopted as read. Motion was seconded by Mrs. Higginbottom. Ayes: unanimous. Motion carried. Full proceeding minutes are attached.

Mr. Deyoe read the lease agreement for site usage for new county-wide P25 radio system. Mr. Deyoe asked for a motion to accept the lease agreement for site usage for the new county-wide P25 radio system. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Jack Johnson approached the board with his attorney Thomas White, in effort to gain access to a public alley that was established in 1890 and is located north of Lincoln St. and east of Indiana St. The alley is currently being blocked by a boulder and wooden crossings.

Mr. Deyoe explained that the Town of Greentown has not vacated the alley but has no intent of improving this alley. Residents whose properties adjoin up to this alley have maintained it as their yards.

Mrs. Higginbottom made a motion to have a staked survey done to define the alley that is located north of Lincoln St. and east of Indiana St to Lot #5. Motion was seconded by Mr. Everling. Motion carried. The alley is not to be used until the staked survey is complete.

Greentown Fire Dept. Report: For the month of March 2016, the Greentown Fire Department had 47 EMS runs, 9 fire, and 4 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Utility Report: Mr. Deyoe asked that the utility report be added and read at the Town Council meetings due to all of the recent attention that the utilities have received. Mr. Deyoe read the Paper Utility Report. No action required from council.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Bryan Klein asked that the Town-furnished phones for Mr. Haupert and Mr. Wright be upgraded from flip phones to smart phones. Mr. Deyoe asked for a motion to upgrade Mr. Haupert and Mr. Wright’s phones to smart phones. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory: Jolene Rule reported that her committee will be planting flowers on May 7th and volunteers are welcome to help. The flowers will be blue and yellow in honor of Indiana’s Bicentennial Celebration.

Jolene Rule, representing the Greentown Main Street Association, asked the council for help on attaining a Planning Grant through the Main Street Revitalization Program (MSRP). MSRP is a grant program administered by the Indiana Office of Community and Rural Affairs (OCRA). Eligible projects include Streetscape, Façade Renovations, and Downtown Infrastructure Rehabilitation. $4,500 is the match amount.

Mr. Deyoe asked for a motion that the Town will pay $3,000 out of EDIT Fund to help with the match amount and between the Greentown Historical Society and the Main Street Association will each pay $750 towards the match. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Mrs. Duke prepared a policy on Materiality per IC 5-11-1-27(j). It will be the policy of the Clerk Treasurer to report to the State Board of Accounts any erroneous or irregular variances; losses, shortages, or thefts of cash in excess of $500, except for inadvertent clerical errors that are identified in a timely manner and promptly corrected with no loss to the Town. Mr. Deyoe asked for a motion to accept the policy on the Clerk-Treasurer Directive on Materiality and Process for Reporting Material Items. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Guests: Rita Hill gave the council updates on the Lt. Mike Andry Memorial Ride, June 25, 2016. Mrs. Hill reported that they gave $13,000 to charities with the money raised from last year’s event.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Town Council meeting minutes March 1, 2016


Greentown Town Council Meeting

March 1, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe and Joyce Higginbottom.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for February 17th – March 1st were $33,720.12. Water Utility was $57,027.53. The Wastewater Utilities totaled $101,834.49. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle gave an update on Danny Barton’s property on West Payton Street. An order is in place that Mr. Barton will remove all building materials, inoperable vehicles, hot tubs and parts, inoperable equipment, demolish or repair a shed by April 1, 2016.

Howard County Board of Commissioners – Proposed Site of Tower for Emergency Radio System: No representative from the Howard County Board of Commissioners attended the Greentown Town Council meeting.

Greentown Fire Dept. Report: For the month of February 2016, the Greentown Fire Department had 35 EMS runs, 11 fire, and 3 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Park Advisory: Jolene Rule read the results of the Community Park Surveys. Total number of surveys received was 156.

Items requested for the park included: playground: 113; restrooms: 111; picnic area with tables: 105; picnic shelter: 98; parking lot: 89; trails: 75; nature area: 54; horseshoe pits: 40; basketball court: 39; handicap playground: 36; bandstand/stage: 32; fitness area: 29; art sculptures: 27; shuffleboard area: 20. There were other suggestions mentioned on the surveys. Complete Community Park Surveys are available at the Utility Office. The Greentown Grapevine requested to publish the results.

Old Business: None.

New Business: Officer Skinner’s new laptop was approved.

Peerless Midwest, Inc. gave an estimate of $5,866.00 to plug the 12” test well that was recently drilled. This also includes filing the required paperwork with the State. Mr. Everling asked for a motion to accept the amount of $5,866.00 to plug the test well by Peerless Midwest, Inc. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Mr. Everling announced that there will not be a Greentown Town Council meeting on March 15, 2016. Next meeting will be held on April 5, 2016.

Guests: Rachel Jenkins questioned the board about surveyors being on property without notifying the homeowner. This was in regards to Wessler Engineering surveying properties on the east end of town. The Council will consult with Wessler Engineering on procedures for surveys concerning the homeowner.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Thursday, March 3, 2016

Town Council meeting minutes February 16, 2016


Greentown Town Council Meeting

February 16, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke

Absent: Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for February 3rd – February 16th were $40,856.08. Water Utility was $39,988.84. The Wastewater Utilities totaled $98,453.80. Stormwater Utility was $16.90. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Statement from Board President Mr. Deyoe: The Town of Greentown is pleased to announce that with cooperation from the Indiana Department of Environmental Management (IDEM) in granting an emergency construction permit, our polyphosphate injection system was installed Wednesday 10 February. This was just prior to a productive meeting with Governor Pence, IDEM, Indiana and Howard County Health Department officials, as well as Howard County and Eastern Howard School officials on Thursday morning. The equipment went online Saturday, 13 February after completion of the required upgrade to our treatment facility electrical system.

Polyphosphate is a long term solution to address lead exceedance levels that requires time to effectively coat the interior of residential and commercial plumbing as well as our water distribution system. This is recognized by IDEM and the reason that the Town of Greentown has until 1 January 2020 to show compliance with the lead exceedance levels.

Mr. Deyoe read an editorial from the Logansport Pharos Tribune dated January 23, 2016 (http://www.pharostribune.com/opinion/editorials/article_3d1fd89d-197f-5844-9a5c-b73d8c30bd85.html) titled Stop putting down your town. Mr. Deyoe said insert Greentown in place of Logansport in the editorial and this applies to Greentown just as it does Logansport.

Howard County Board of Commissioners – Proposed site of tower for emergency radio system: No representative from the Howard County Board of Commissioners attended the Greentown Town Council meeting.

Easter Howard School Corporation – Water Issues and Rates on Fire Protection: No representative from Eastern Howard Schools attended the Greentown Town Council meeting.

Mr. Deyoe read a letter dated February 8, 2016 from Dr. Tracy Caddell, Superintendent of Eastern Howard School Corporation. The letter stated that EHSC disputes the amount claimed by Greentown on the Fire Protection – Private Sprinkler charge.

Mr. Deyoe read a letter of response from Scott A. Deyoe dated 16 February 2016 to Dr. Tracy Caddell. The letter addresses Dr. Caddell and the school system’s concerns regarding the fees associated with water used by private sprinkler systems within facilities of a customer of Town of Greentown Municipal Water Utility. The letter explains the nature of such systems, why they are not metered and the basis for the current fee schedule. The letter also explains the basis for assessing a late fee and the town’s understanding of how late fees are normally handled by governmental agencies.

Mr. Deyoe also read a second letter dated 16 February 2016 addressed to Dr. Tracy Caddell on the EHSC request to have irrigation meters. The content of the second letter addresses the school system’s request for metering irrigation systems as well as an incorrect assessment of the summer sprinkling credit as applied to the school system in the summer of 2015. The review of the summer sprinkling credit revealed that the school could install meters on the school facilities’ irrigation systems at their expense. The letter then proceeds to outline the requirements that school would need to meet in order to make the installation of separate meter feasible with the operation of the Town of Greentown Municipal Water Utility.

The full content of both letters are available upon request and are included in the official recorded minutes.

Old Business: Mr. Deyoe asked for a motion to suspend three readings on ORDINANCE 2016-1. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE 2016-1 AN ORDINANCE AMENDING ORDINANCE 2002-5, ENTITLED ‘THE ZONING ORDINANCE OF THE TOWN OF GREENTOWN, INDIANA.’


Mr. Deyoe asked for motion to accept ORDINANCE 2016-1 AN ORDINANCE AMENDING ORDINANCE 2002-5, ENTITLED ‘THE ZONING ORDINANCE OF THE TOWN OF GREENTOWN, INDIANA.’ The Official Zoning Map of the Town of Greentown is hereby amended as follows: Parcel #: 34-11-03-101-001.000-012 (Commonly known as 104 South Maple Street, Greentown, IN) shall be amended from its current R-1 Zoning District to a C-1 Zoning District. Parcel #34-11-03-101-002.000-012 (Commonly known as 9035 East 00NS, Greentown, IN) shall be amended from its current R-1 Zoning District to a C-1 Zoning District. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

New Business: Mrs. Duke brought to the board’s attention that Cameron Wright and Eric Huppert’s ninety-day probation period for new hires will be up March 1, 2016. Mr. Deyoe has heard nothing but positive comments on both Mr. Wright and Mr. Haupert and recommends both be moved to full-time employee status stating March 1, 2016. Mr. Deyoe asked for a motion to accept Mr. Wright and Mr. Haupert to full-time employee status on March 1, 2016. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

F & K Construction, Inc. submitted a change order for approval. Contract Amount $95,203.00. Additional Electrical: Installed by Brand Electric at Mr. Klein’s request $2,183.50. Credit: For not removing Existing Drain & Discharge -10,082.00. Revised Contract Amount $87,304.50. Mr. Deyoe asked for a motion to accept the change order from F & K Construction, Inc. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read a letter from Bose McKinney & Evans LLP regarding Town of Greentown, Indiana Waterworks Revenue Bonds and Bond Anticipation Notes. The letter is a quote proposal from the law firm to provide professional services in the assistance of the Town of Greentown in issuing revenue bonds and, if necessary, bond anticipation notes. The revenue bonds and bond anticipation notes would be financial instruments used by the town to finance the drilling of new wells to provide water to the town. Mr. Deyoe asked for a motion to accept Bose McKinney & Evans LLP as Bond Council for Waterworks Revenue Bonds and Bond Anticipation Notes. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Ms. Regan abstained. The motion was approved with one abstention.

Mr. Deyoe gave an update on the exploratory well drilling for test wells No. 5 and 6 by Peerless Midwest Inc... The test well that is on the property of the Greentown Wesleyan Church came up with no water. It was recommended to the Town to abandon test wells No. 5 and 6 and look elsewhere.

Mr. Deyoe asked for a motion to investigate with the Greentown Lions Club the possibility of drilling wells marked No. 9 and 10 which are located on The Greentown Lions Club property. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Indiana Department of Environmental Management (IDEM) requires that a certified operator for Greentown Water Utility make a minimum of five daily on-site visits every week. Currently Mr. Terry Cooper, the licensed water operator employed by the town, comes one day a week. Mr. Cooper is asking for an increase in his contract to cover for the additional four daily visits. Mr. Cooper is asking for $800.00 a month. Mr. Deyoe asked for a motion to accept Mr. Cooper’s new contract amount of $800.00 a month to start in February of 2016. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Ms. Regan abstained. The motion was approved with one abstention.

Guests: Mr. Farmer had several questions for the Greentown Town Council. The board addressed is questions.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Town Council minutes February 2, 2016


Greentown Town Council Meeting

February 2, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe and Joyce Higginbottom.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for January 20th – February 2nd were $20,226.71. Water Utility was $55,002.03. The Wastewater Utilities totaled $83,215.46. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle received approval from the Greentown Plan Commission to rezone an area on the corner of State Rd 22 and State Rd 213. Mr. Peelle will have a draft ready for the February 16th meeting for council to consider.

Mr. Peelle reviewed and gave to the council for review the memorandum of understanding from the county on the proposed tower location in Greentown for the Howard County Emergency Radio System. The Howard County Board of Commissioners would like the council to consider this at the next council meeting on the 16th of February.

Mr. Peelle received a letter from McCain Legal who represents Eastern Howard School Corporation. Eastern Howard School will be attending the town council meeting on February 16th to discuss the school’s water issues and rates on their fire protection.

Mr. Peelle informed the council that he would not be in attendance on the February 16th meeting but would be available by phone if needed.

Greentown Fire Dept. Report: For the month of January 2016, the Greentown Fire Department had 45 EMS runs, 12 fire and 7 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshal Bennett informed the council that Officer Skinner’s laptop in his car was not working. A laptop was taken out of a reserve car for Officer Skinner to use until the other can be replaced.

Mr. Peelle asked Marshall Bennett to update him on the status of Danny Barton’s property on West Payton after the February 16th council meeting. A court date has been set for February 29th.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Wastewater Report: Reading of the Report. Mr. Everling asked for a motion to accept the report. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Old Business: Council discussed the Agreement Between Town Of Greentown, Indiana And Wessler Engineering, INC. For Main And Maple Sanitary Sewer Extension. The total for the Design Phase, Easement Exhibit Phase, Permitting Phase, Bid Phase is $53,900.00. Additional Services is the Geotechnical Evaluation at the anticipated cost of $2,750.00. The Total Estimate Fee is $56,650.00. Mr. Everling asked for a motion to accept the Agreement Between Town Of Greentown, Indiana And Wessler Engineering, INC. For Main And Maple Sanitary Extension. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

New Business: Mr. Flick asked about the funding status for hiring a third police officer for Greentown. Mrs. Duke explained that Greentown budgets for a third officer but when the State comes back with the circuit breaker losses the Town’s first item to cut has been the third police officer.

The Plan Commission held a public hearing on January 27, 2016 regarding a request from Casey’s General store to rezone two parcels of property at the corner of State Roads 22 and 213 from R-1 to C-1. The Plan Commission unanimously voted in favor of recommending the Town Council grant the change in zoning.

Mr. Everling asked for a motion to approve rezoning for Casey’s General Store on the corner of State Roads 22 and 213 from R-1 to C-1. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried. Mr. Peelle will have the ordinance ready on the 16th.

Guests: None.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Katie Regan. Motion carried.