Friday, May 27, 2016

Town Council meeting minutes May 3, 2016


Greentown Town Council Meeting

May 3, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for April 6th – May 3rd were $60,077.32. Water Utility was $46,033.69. The Wastewater Utilities totaled $110,538.50. Stormwater Utility was $25.80. Mr. Deyoe asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: Mr. Peelle prepared two ordinances for the council to review: Ordinance Authorizing Promotion Of Economic Development And For Expenditures Benefitting The Town Of Greentown and An Ordinance Adopting Internal Control Standards For The Town Of Greentown.

Mr. Peelle asked the council for an update on the building located at 128 N. Meridian that Ron Simpson owns. Mr. Deyoe has not seen any of the structural issue work done on the outside and asked Mr. Peelle to continue with the status hearing on May 16th. Mr. Deyoe asked Mr. Peelle to send a letter to Mr. Simpson before the status hearing date to allow Mr. Simpson to give an update on his building.

Greentown Fire Dept. Report: No Report

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Marshal Bennett received a grant which covered the training and kits for narcan. Narcan is a prescription medicine that blocks the effects of opioids and reverses an overdose.

Utility Report: Mr. Deyoe read the Utility Report. For the month of April 2016 – 72 delinquent accounts. There is a total of $11,291.35 that is 30 days or more outstanding. No action required from council, information only.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

The Street Committee met on April 21, 2016. Minutes from the meeting are attached.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory Report: Jolene Rule rescheduled the planting of flowers from May 7th to the 14th due to flowers not being in stock for the 7th.

Old Business: None

New Business: 2016 Circuit Breaker Loss Report for Greentown is $92,500.44. This amount is used to calculate reductions from the General Fund Budget. Mr. Deyoe asked for a motion to accept the 2016 Circuit Breaker Losses. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe reported that Greentown will receive a one-time LOIT Special Distribution in the amount of $13,693.47. The State Board of Accounts indicated that at least75% of the monies received has to be used for infrastructure (IC 6-3.6-9-17(h)(1)(A)), while the remaining amount may be used for any purposes designated by the town.

Guests: Mr. Dan Adams approached the council in behalf of Carol Wimmer at 833 Holiday Drive. The land behind Mrs. Wimmer’s home used to be the town’s landfill. The landfill was filled in and at one point was going to be a park and two trees were planted. One of the trees that were planted has grown and is currently blocking Mrs. Wimmer’s TV dish. Mr. Adams asked the council if he could trim or cut down the tree. Mr. Deyoe gave permission for Mr. Adams to remove the tree that is blocking Mrs. Wimmer’s TV dish at no cost to the town.

Austin Larson and Marissa Middleton, seniors at Eastern High School, asked the council for a donation towards the Senior Fling event. This is a fun, safe party held graduation night at Eastern High School. Mr. Everling made a motion to donate $300.00 towards the Senior Fling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Town Council meeting minutes April 5, 2016


Greentown Town Council Meeting

April 5, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for March 2nd – April 5th were $63,280.99. Water Utility was $52,431.48. The Wastewater Utilities totaled $87,316.21. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Waterworks Bond Ordinance- Mr. Deyoe stated that Bose McKinney & Evans, LLP, prepared a form of bond ordinance in the matter of the issuance of waterworks revenue bonds for the purpose of providing funds for the construction of certain additions, extensions and improvements to the waterworks of the Town. Mrs. Higginbottom moved that said ordinance be numbered and placed on first reading. Mr. Everling seconded the motion.

Ayes: unanimous. Motion carried. 

Mr. Everling moved that Ordinance 2016-2 be read a second time. Mrs. Higginbottom seconded the motion. Ayes: unanimous. Motion carried.

Mrs. Higginbottom moved that any applicable local rules be suspended of Ordinance 2016-2. Motion was seconded by Mr. Flick. Ayes: unanimous. Motion carried.

Ordinance 2016-2 was read a third time by Clerk-Treasurer, Teresa Duke. Mr. Flick moved that Ordinance 2016-2 be adopted as read. Motion was seconded by Mrs. Higginbottom. Ayes: unanimous. Motion carried. Full proceeding minutes are attached.

Mr. Deyoe read the lease agreement for site usage for new county-wide P25 radio system. Mr. Deyoe asked for a motion to accept the lease agreement for site usage for the new county-wide P25 radio system. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Jack Johnson approached the board with his attorney Thomas White, in effort to gain access to a public alley that was established in 1890 and is located north of Lincoln St. and east of Indiana St. The alley is currently being blocked by a boulder and wooden crossings.

Mr. Deyoe explained that the Town of Greentown has not vacated the alley but has no intent of improving this alley. Residents whose properties adjoin up to this alley have maintained it as their yards.

Mrs. Higginbottom made a motion to have a staked survey done to define the alley that is located north of Lincoln St. and east of Indiana St to Lot #5. Motion was seconded by Mr. Everling. Motion carried. The alley is not to be used until the staked survey is complete.

Greentown Fire Dept. Report: For the month of March 2016, the Greentown Fire Department had 47 EMS runs, 9 fire, and 4 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Utility Report: Mr. Deyoe asked that the utility report be added and read at the Town Council meetings due to all of the recent attention that the utilities have received. Mr. Deyoe read the Paper Utility Report. No action required from council.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Bryan Klein asked that the Town-furnished phones for Mr. Haupert and Mr. Wright be upgraded from flip phones to smart phones. Mr. Deyoe asked for a motion to upgrade Mr. Haupert and Mr. Wright’s phones to smart phones. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory: Jolene Rule reported that her committee will be planting flowers on May 7th and volunteers are welcome to help. The flowers will be blue and yellow in honor of Indiana’s Bicentennial Celebration.

Jolene Rule, representing the Greentown Main Street Association, asked the council for help on attaining a Planning Grant through the Main Street Revitalization Program (MSRP). MSRP is a grant program administered by the Indiana Office of Community and Rural Affairs (OCRA). Eligible projects include Streetscape, Fa├žade Renovations, and Downtown Infrastructure Rehabilitation. $4,500 is the match amount.

Mr. Deyoe asked for a motion that the Town will pay $3,000 out of EDIT Fund to help with the match amount and between the Greentown Historical Society and the Main Street Association will each pay $750 towards the match. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Mrs. Duke prepared a policy on Materiality per IC 5-11-1-27(j). It will be the policy of the Clerk Treasurer to report to the State Board of Accounts any erroneous or irregular variances; losses, shortages, or thefts of cash in excess of $500, except for inadvertent clerical errors that are identified in a timely manner and promptly corrected with no loss to the Town. Mr. Deyoe asked for a motion to accept the policy on the Clerk-Treasurer Directive on Materiality and Process for Reporting Material Items. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Guests: Rita Hill gave the council updates on the Lt. Mike Andry Memorial Ride, June 25, 2016. Mrs. Hill reported that they gave $13,000 to charities with the money raised from last year’s event.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Town Council meeting minutes March 1, 2016


Greentown Town Council Meeting

March 1, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe and Joyce Higginbottom.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for February 17th – March 1st were $33,720.12. Water Utility was $57,027.53. The Wastewater Utilities totaled $101,834.49. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle gave an update on Danny Barton’s property on West Payton Street. An order is in place that Mr. Barton will remove all building materials, inoperable vehicles, hot tubs and parts, inoperable equipment, demolish or repair a shed by April 1, 2016.

Howard County Board of Commissioners – Proposed Site of Tower for Emergency Radio System: No representative from the Howard County Board of Commissioners attended the Greentown Town Council meeting.

Greentown Fire Dept. Report: For the month of February 2016, the Greentown Fire Department had 35 EMS runs, 11 fire, and 3 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Park Advisory: Jolene Rule read the results of the Community Park Surveys. Total number of surveys received was 156.

Items requested for the park included: playground: 113; restrooms: 111; picnic area with tables: 105; picnic shelter: 98; parking lot: 89; trails: 75; nature area: 54; horseshoe pits: 40; basketball court: 39; handicap playground: 36; bandstand/stage: 32; fitness area: 29; art sculptures: 27; shuffleboard area: 20. There were other suggestions mentioned on the surveys. Complete Community Park Surveys are available at the Utility Office. The Greentown Grapevine requested to publish the results.

Old Business: None.

New Business: Officer Skinner’s new laptop was approved.

Peerless Midwest, Inc. gave an estimate of $5,866.00 to plug the 12” test well that was recently drilled. This also includes filing the required paperwork with the State. Mr. Everling asked for a motion to accept the amount of $5,866.00 to plug the test well by Peerless Midwest, Inc. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Mr. Everling announced that there will not be a Greentown Town Council meeting on March 15, 2016. Next meeting will be held on April 5, 2016.

Guests: Rachel Jenkins questioned the board about surveyors being on property without notifying the homeowner. This was in regards to Wessler Engineering surveying properties on the east end of town. The Council will consult with Wessler Engineering on procedures for surveys concerning the homeowner.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.