Tuesday, July 8, 2014

June 17, 2014 Town Council Minutes


Greentown Town Council Meeting
June 17, 2014 6:30 pm

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Open: Meeting was called to order by President Scott Deyoe. Mr. Deyoe asked if there were any additions or corrections to minutes of the previous meeting. Mr. Flick made motion to except the minutes, Todd Everling 2nd. Motion passed.

Approval of Docket: Mr. Deyoe presented the docket of bills for approval. Mr. Adams made motion 2nd by Mr. Everling. Motion carried.

Old Business: Mr. Deyoe presented follow up information on two properties in Greentown: 128 N. Meridian and 228 South Hunt St. There are issues with owners being responsible for their properties. Marshal Bennett and Town Attorney Jeremy Peelle will work further on this.

New Business: None

Guests: Renee McGuire and her daughter Miranda were representing the Band and Color Guard of Eastern High School. Current band uniforms are 13 years old and the band boosters have been raising funds to purchase new uniforms for several years and they are now $2500.00 short of their goal. Joyce Higginbottom made a motion to donate $1000.00 to the band for new uniforms and 2nd was Mr. Adams. Motion carried.

Mr. Jerry Hardy wanted information about the drain on north Meridian. Drain did collapse. Ryan Brauen has video on this matter and will address at next town council meeting.

Mary Miller asked if the council meeting minutes could be posted on the town’s website. Mr. Deyoe explained that Town of Greentown does not have a website, but that the Main Street Association does. It would cost money for the town to create a website and maintain it. The Board agreed not to pursue webpage and continue with just paper copies.

Motion to adjourn: Mr. Flick made motion, 2nd Todd Everling.

Wednesday, July 2, 2014

Town Council MInutes June 3, 2014


Town Council Meeting

June 3, 2014 6:30 PM

Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe .

Approval of Clerk: Mr. Deyoe announced the resignation of Joyce Flick as Deputy Clerk/ Treasurer and thanked her for her contributions to the town through the transition of several town clerks. Mr. Deyoe then announced that Clerk/Treasurer John D. Wright had submitted his resignation the next day and that resignation was accepted also. Mr. Deyoe, at the recommendation of the State Board of Accounts, appointed his spouse Chari Deyoe as an emergency deputy clerk/treasurer in order to process town payroll. Estimated payroll checks were issued due to the inability to get into the accounting system.

Mr. Deyoe identified Mrs. Judy Good as Deputy Clerk/Treasurer. The town then entered into a contract with HR Unlimited to assist with clerk duties. Retha Hicks has been working the town through the process of replacing the Clerk. Mr. Deyoe has identified Mrs. Teresa Duke as a potential. Mr. Deyoe asked for a motion to appoint Mrs. Duke, which Mr. Everling provided. Mr. Adams seconded. Motion carried.

Mrs. Duke took the oath of office.

Approval of Docket: Mr. Deyoe presented a docket of bills to be approved by the Council. This is a change in procedure on the advice of HR Unlimited. Mrs. Higginbottom made a motion to accept the docket. Mr. Adams seconded. Motion carried.

Minutes of Previous meeting: The minutes of the previous meeting were presented for additions or corrections. Mrs. Higginbottom made a motion to accept the minutes. Mr. Everling seconded. Motion carried.

Engineer Report: Mr. Deyoe said there was no specific report on wastewater progress, but that progress was going well. Mr. Deyoe provided information from Wessler Engineering on several items which are progressing as part of the project.

Greentown Fire Dept. Report: Chief Tom Hendricks provided a report on monthly activity. There was 49 EMS runs, 4 rescues and 10 fire runs.

Police Dept. Report: Mr. Deyoe read the police activity numbers from the previous month that had been provided by Marshall Bennett. Officer Scott Comfort, in attendance, had nothing to add. Additional information on the status of specific properties in town were discussed. Mr. Everling made a motion to accept the police report. Mrs. Higginbottom seconded. Motion carried.

Water/Street Report: Deborah Bessler turned in her intent to retire on August 1, 2014. Mr. Everling made a motion to accept her retirement. Mr. Flick seconded. Motion carried. Mr. Deyoe presented the activity report by Kevin Moss for the Water and Street Department. The transmission on the street cleaner needs to be replaced. Mr. Moss has obtained three bids which were presented by Mr. Deyoe, and the best bid was accepted.

The fountain outside the town office needs to be repaired. Mr. Deyoe presented estimates for repairing the fountain and indicated that there may be matching funds to help with the cost of repairs.

Mr. Everling made a motion to accept the water and street report. Mr. Adams seconded. Motion carried.

Wastewater Report: Mr. Deyoe presented a report provided by Bryan Klein on the wastewater plant for the previous month

Park Advisory Board: Mary Miller provided a report in lieu of Jolene Rule. The town entrance and main street planters are looking better.

Unfinished Business: There was no unfinished business discussed.

New Business from Council Members: Mr. Everling reported that there are flooding issues with the Blondies Cookies location on North Meridian St. The town has video of the affected storm sewers to be reviewed by Wessler.

National Greentown Glass Association via Mr. Deyoe requested permission to display a temporary sign June 9 to the 16th. Motion by Mrs. Higginbottom. Mr. Everling seconde. Motion carried.

Clerk/ Treasurer and Council President: Mr. Deyoe presented a letter from the Howard County 4-H Fair requesting that East Payton St. be closed during the annual 4-H Fair. Mr. Flick motioned to give permission to close the street. Mr. Adams seconded. Motion carried.

Guest Presentation: Gary Buckley asked for permission to close Meridian St. from Main St. to Grant St. during the Music at the Fountain nights with specific dates and times for each event. Mr. Flick made a motion to give permission to close the steet during the events. Mr. Everling seconded. Motion carried. Mary Miller asked if there could be some police assistance with traffic control after the concerts.

Kevin Moss then presented a letter dated May 20th, 2013 with his retirement request to be effective on June 20, 2014. Motion by Mr. Everling to accept. Seconded by Mr. Flick. Motion carried.

With business concluded, Mr. Deyoe asked for a motion to adjourn the meeting. Mr. Flick made a motion to adjourn the meeting. Mr. Adams seconded.

Town Council minutes May 6, 2014


Town Council Meeting

May 6, 2014 6:30 PM

Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk John Wright

Meeting was called to order by President Scott Deyoe asked if there were any additions or corrections to the minutes of the last meeting. Mr. Adams made motion to accept the minutes,Scott Flick 2nd, Motion passed.

Business Suspended for presentation from Destination Imagination. Joyce Higginbottom made motion to give $800.00 2nd by Scott Flick, motion passed.

Attorney Jeremy Peelle: Presented Name Correction on Ordinance

Engineer: Ryan Brauen Reported on the progress at the wastewater plant.

Police Report handed out. Dan Adams motion to accept 2nd by Todd Everling Motion passed

Water/Street: Report handed out. Kevin Moss reported on the street sweeper having transmission problems. Joyce Higginbottom made motion to accept the report, 2nd by Scott Flick motion passed.

Wastewater: Bryan Klein: Report handed out. Bryan reported on the problems with the pumps, and the need to purchase controls for the pumps. Todd Everling made motion to purchase controls. 2nd by Scott Flick motion passed.

Park Advisory Board: Jolene Rule reported flowers will be getting planted May 17th 9:00 am everyone is welcome to help.

Unfinished Business: Name corrections Ordinance:Wellhead Protection Areas/and Collection Policy for service rendered. Scott Flick motion to accept corrections 2nd Todd Everling. Motion passed.

Scott Deyoe talked about the house on Lincoln Street that is falling down and directed Officer Bennett to start the process of condemning the building.

New Business: Council Members had none.

Clerk Treasurer: John Wright : Request for donation for “Senior Fling”

Donation $250.00 Todd Everling made motion to give $250.00 2nd by Joyce Higginbottom. Motion passed.

Council President: Scott Deyoe talked about the gravel area at the Wastewater Plant that is school property and is being cleaned up.

Motion to adjourn Scott Flick 2nd Todd Everling

Town Council Minutes April 15, 2014


Town Council Meeting

April 15, 2014 6:30 PM

Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk John Wright , Deputy Clerk Joyce S. Flick

Absent: Council President Scott Deyoe

Meeting was called to order by Vice President Everling. He asked if there were any additions or corrections to the minutes of the last meeting. Mr. Adams a correction on who talked about the tornado sirens, Henry Edwards. Motion was made by Mr. Adams to accept minutes with a second by Mr. Flick. Motion passed.

Unfinished Business: Third reading of Wellhead Ordinance 2014-TBD. Third reading of Meter Rate Ordinance 2014-TBD.

New Business: Mr. Flick – None; Mr. Adams – None ; Mrs. Higginbottom – None: Mr. Everling – Reading of Military Month Declaration.

Park Advisory Board: Jolene Rule report and request for funding of $250 for flowers. Mr. Flick made motion for $250 seconded by Joyce Higginbottom Motion passed.

Clerk Treasurer: Mr. Wright – None

Guests: Mr. Hardy spoke on rain water flooding problems in his area.

Motion was made by Scott Flick and seconded by Joyce Higginbottom at 7:00 PM to adjourn meeting.