Wednesday, October 24, 2012

Town Council minutes September 4, 2012

Town Council Minutes September 4, 2012

Present: Joyce Higginbottom, Dan Adams, Todd Everling, Scott Deyoe, Scott Flick, Carolyn Johnson and Jeremy Peele.

Meeting was open with prayer by Dan Adams. Pledge of Allegiance led by Jolene Rule. Motion to accept August minutes was made by Scott Flick and seconded by Todd Everling.  Motion passed. 

Attorney: Jeremy Peele
  1. Start working with Mr. Norland at Wesslers to straighten out easement errors from Mr. Minor.  Hope to have done in short order.
  2. Will have Salary and Policy Ordinance ready at the next meeting so we can get three readings in.
  3. Redistricting Ordinance ready for next meeting so we can get three readings in before the end of the year.
Ryan Brauen – Amendment No# 4 to the existing agreement covering the bids phase of the Wastewater Treatment Plant Expansion – fee of $30,000.00 to cover the bid phase of the upcoming project.  This will cover everything now until construction starts in February 2012.  Primarily coordination with contractors, receiving of bids, answering all contractor’s questions, Pre bid meeting, SRF, Umbaugh and Ice Miller correspondence; design contract will end once the project advertises next Wednesday 9/11/12 and 9/18/12.  Pre-bids scheduled 9-25-2012, Bids to be received 10-9-2012.  Plans and spec to be sent to town.  Motion that we approve Amendment No#4 to the agreement between the Town of Greentown, Indiana and Wessler Engineering the Amendment is to cover the bid phase of the project the sum of the contract appears to be $30,000.00 made by Scott Deyoe and seconded by Todd Everling. Motion passed.

Greentown Fire Department – no one present

Police Report – Todd Everling made the motion to accept, Scott Flick seconded.  Motion passed. Halloween Hours Wednesday 10/31/2012 6:00 PM to 8:00 PM.

Water & Street Report – Scott Flick made the motion to accept seconded by Scott Deyoe. Motion passed.

Cell TowerUse Town letterhead stating they are not authorized to disturb any earth without approval from the Town of Greentown and/ or IDEM, upon advice from attorney.

Wastewater Report – Motion to accept made by Scott Flick seconded by Todd Everling. Motion passed.

Waste Management – Motion made by Scott Deyoe and seconded by Todd Everling that Waste Management not be paid until we receive a signed and executed contract – credit us $219.84. Where we have been mischarged and the answer to moving the trash day is no until the contract is received and executed at which time they will be paid.  Motion passed. Revisit next month.

E & B Paving Inc. – Todd Everling made the motion to accept the bid of $21,820.00 for mill and overlay for Holiday Lane – Howard to end including cul-de-sac.  Scott Deyoe seconded. Motion passed.

Park Advisory Board – Community Service Day October 20th, Farmer Market through October, Holiday Bazaar November 17th, 10 X 20 shelter built at community garden.

Promotion of Scott Comfort tabled for the month made by Scott Flick and seconded by Todd Everling. Motion passed. Executive session to be held immediately following.

Todd Everling motion to adjourn. Scott Flick seconded.






Town Council Minutes August 7, 2012

Town Council Minutes August 7, 2012

Town Board members present: Joyce Higginbottom, Dan Adams, Scott Deyoe, Todd Everling, Scott Flick and Carolyn Johnson.

Prayer was offered by Dan Adams and Tom Harper led us in the Pledge of Allegiance.

Motion to accept the July minutes was made by Dan Adams and seconded by Scott Flick. Motion passed.

Jeremy Peele:
1)      Presented Ordinance 2012-11
2)      2) Redistricting process needs to be done before the end of the year.
3)      3) Reviewed class action notices against Wells Fargo and JP Morgan.  Advise to do nothing – remain in class – if settlement, we will receive pro rata share.
Asked attorney on 2013 Salary Ordinance to separate salary portion from the town policy portion.  Document salaries/funds and policy portion.  Scott Deyoe made a motion to have Jeremy to start process to separate Salary Ordinance and Policy Manual.  Scott Flick seconded. Motion passed.

Engineer – Ryan Brauen  Finalize the design.  PER on August 13, 2012 to be approved.  Next: authorization to bid.  Holdup on easement with Indian American Water.  Liability insurance amount in question.  Advertise for bids on September 5th and September 12th.  Scott Deyoe made a motion in order to maintain this schedule so that we can close on the anticipated closing on the SRF Loan mid December that we authorize Wessler Engineering to prepare and present to the Town of Greentown for publication on September 5th and second publication on September 12th a bid back each for the Wastewater Treatment Plant improvement project. Dan Adams seconded. Motion passed.  Scott Deyoe made the motion to accept and approve Ice Miller as bond counsel for the Wastewater Treatment Plant.  Todd Everling seconded. Motion passed.

Fire Department – no one in attendance.

Police Report – Dan Adams made a motion to accept. Todd Everling seconded.  Motion passed.  Marshall Bennett asked for permission to promote Scott Comfort to Chief Deputy Officer.  Todd Everling made the motion to table until further discussion.  Scott Flick seconded. Motion passed.

Water and Street Report – Scott Flick made the motion to accept.  Scott Deyoe seconded.  Motion passed.  Keramida corrective action cost is $2100.00 to be paid from CEBIT Funds. Scott Deyoe made the motion to authorize Keramida to prepare a remediation plan for the high methane at the north test well MP-15.  Seconded by Todd Everling. Motion passed.

Wastewater Report – Dan Adams made the motion to accept. Scott Flick seconded. Motion passed.
Park Advisory Board – Jolene Rule reported Service Day to be held in October.  Holiday Bazaar will be held November 17th. Concern about putting water to the community garden which is not in the town limits.  Motion made by Dan Adams – Due to the expense involved and due to the fact that this garden is not within the town limits and what it is going to take to be able to run a line out there that we do not do that at this time,  Scott Flick seconded. Motion passed.

New Business – Scott Flick made the motion to suspend employees of the Town of Greentown from driving town vehicles on personal business that has nothing to do with town business.  Motion died for lack of a second.  Scott Deyoe made the motion that we remind all town employees to exercise prudent use of their vehicles and curtail as much as possible personal use of the vehicles with the understanding of the current town’s budget situation.  Todd Everling seconded.  Motion passed.  Department heads to issue letter to curtail employees. Letter to be drafted by the board.

Salary Ordinance and Policy Manual items to consider:
1)      Town employees understand overtime is defined as over 8 hours/day and over 40 hours/week.
2)      Fulltime utility employees who work less than 8 hours/day or 40 hours/week do not receive overtime.
3)      Vacation time must be approved by the Department Superintendant or by a member of the Town Council Subcommittee over the Superintendant.
4)      Utility Office vacation must be approved by a member of the Municipal Board Utility.  No less than ½ day increments.  3 personal days are added to vacation Clarification of Salary Ordinance.

ORDINANCE NUMBER 2012-11 REZONING ORDINANCE
Scott Deyoe made the motion to Suspend the rules for three readings. Scott Flick seconded.  Motion passed.  Motion to adopt was made by Scott Flick and seconded by Dan Adams.  Motion passed. Poling of Board: Scott Flick – Yea, Scott Deyoe – Yea, Todd Everling – Yea, Dan Adams – Yea, Joyce Higginbottom – no vote.

Dan Adams made the motion to adjourn. Scott Flick seconded.