Monday, November 23, 2015

Town Council Meeting minutes Nov 3, 2015


Greentown Town Council Meeting

November 3, 2015 7:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Clerk Teresa Duke.

Absent: Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Approval of Dockets: General Fund total expenses for October 21st – November 3rd were $43,755.44. Water Co. was $18,032.03. The Wastewater Utilities totaled $99,537.75. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: The public hearing for the Greentown Wesleyan Church voluntary annexation was published but not within the 20 day period needed before the public hearing. The public hearing will be republished and will be held on December 1, 2015 at 6:20.

The house on 228 S. Hunt was to be demolished on October 30th. Marshal Bennett said that owners left a message stating that the contractor was behind and demolition will take place 11/04/15 or 11/05/15.

Mr. Peelle has meet with Mr. Simpson who now owns the building at 128 N. Meridian. Mr. Peelle is working with Mr. Simpson to make sure the building is safe and secure.

Mr. Deyoe acknowledged that Greentown Wesleyan Church presented their formal petition for voluntary annexation. Public hearing will take place on December 1, 2015 at 6:20.

Engineer Report: None.

Greentown Fire Dept. Report: For the month of October 2015, the Greentown Fire Department had 2 rescue, 12 fire and 50 EMS runs. Mr. Hendricks stated that the Greentown Fire Dept. has signed to purchase a new engine. The new engine will look similar to the rescue truck and hope to receive by the summer of 2016.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried. 

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe read a letter of retirement from Steven Rule. Mr. Rule’s last day of work for the Town of Greentown will be October 31, 2015. Mr. Deyoe asked for a motion to accept the report and Mr. Rule’s retirement. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Marshall Bennett was approached by Hucks Convenience Store asking the Greentown Police department to be a sponsor for Karing for Kids. Mr. Deyoe asked for a motion to give $250.00 out of donations for Hucks Karing for Kids. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Guests: Mr. Troy Beachy asked the council if they had heard back from the County on the emergency radio system. Mr. Deyoe turned in the number of radios that Greentown would need but has not heard back from the County yet. Mr. Beachy indicated that he has called in the County but they have not returned his call.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams.

Town Council meeting minutes Oct 20, 2015


Public Hearing on Greentown Wesleyan Church

for Voluntary Annexation
October 20, 2015 6:30 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Mr. Todd Everling read the petition by Indiana Central District Wesleyan Church for Greentown Wesleyan Church requesting annexation into the Greentown town limits. Property involved is the following: Parcel(s) 34-05-34-300-004.000-011 / 34-05-34-300-005.000-011. This notice was published in the Kokomo Tribune on 10/09/15.

Mr. Everling asked if anyone had any comments or objections to this annexation. Ray Mumaw had no concerns, they have been great neighbors.

With no other comments, Mr. Everling closed the public hearing.

Greentown Town Council Meeting

October 20, 2015 6:45 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for October 7th – October 20th were $25,278.32. Water Co. was $4,783.59. The Wastewater Utilities totaled $16,338.27. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.

Greentown Lions Club Bell Ringing: Mike Imbler sent an e-mail requesting approval to ring bells in Greentown on the following dates: 12/11/15 from 3pm – 6pm and 12/12/15 from 8am – 3pm. The following businesses have given approval for the bell ringing: Hucks, Heartland Market, Subway, Smart Mart, First Farmers Bank, Ma & Pa’s, and Hometown Restaurant. The Town Council approved the bell ringing.

Old Business: None.

New Business: Marshall Bennett announced the hours for Trick-or-Treating in Greentown: 10/31/15 from 6pm – 8pm.

Mr. Everling made notice of upcoming time change for town caucus and town council meeting on 11/03/15. Town Caucus will be at 7:00 pm – Town Council Meeting will at 7:30 pm.

Steve Brock from Therber, Brock & Associates, Inc. presented information about Greentown’s water rates to clear up some false information that has been incorrectly given by media and town residents. Mr. Brock said residents don’t pay particularly high water rates, and highlighted 11 reasons why the town shouldn’t sell its utility. Therber, Brock & Associates, Inc. did prepare Greentown’s last Preliminary Water User Fee Study.

Mr. Deyoe accepted and agreed to a letter from Indiana American Water offering a free assessment of the town’s utilities. Mike A. Ward (Senior Manager of Field Service, Production for Indiana American Water, Kokomo, In.) said it will take months to complete the assessment. Once the assessment is finished, it will lay out how much Indiana American Water will pay for the town’s water and sewage utility, and nail down the rates residents will pay.

Mr. Brock and Mike Ward and the Town Council addressed questions that were asked about Greentown’s current utility rates.

Guests: April Cox (124 E. Grant) is concerned about the sidewalk in front of her house. Miss Cox asked if she could remove the sidewalk since it’s in pieces. Mr. Everling told Miss Cox not to remove the sidewalk before the Town Council get could legal advice from Mr. Peelle.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council meeting Minutes Oct 6, 2015


Greentown Town Council Meeting
October 6, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 16th – October 6th were $33,583.57. Water Co. was $27,135.98. The Wastewater Utilities totaled $116,438.58. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Mr. Peelle gave updates to the board on the following properties: 533 E. Grant St. was given a 10 day notice to erect a proper fence. The owner came into the utilities office and informed that he was putting in a new lateral in the spring which the fence will sit on top of. Once the new lateral is installed the property owner will erect the proper fence. Mr. Peelle asked the board if they wanted him to hold on this case until spring. Town board agreed to be a hold on this case.

319 W. Grant St on lack of mowing: Mr. Peelle talked to the attorneys that represent this property (after a sheriff sale) which a bank has acquired. Mr. Peelle was informed that the mowing should have been taken care of. Mr. Peelle asked Marshal Bennett if he had inspected the property to see if the mowing took place or not. Marshal Bennett had not done so, so Mr. Peelle informed Marshal Bennett to wait 5 to 6 days for reinspection. If mowing is not done then, Marshal Bennett needs to inform Mr. Peelle.

427 W. Payton St. on lack of mowing: It is an option to pursue this under the nuisance ordinance which requires a court order and a formal complaint to abate it. Mr. Peelle did research into the City of Kokomo and the Town of Russiaville; they both have weed enforcement ordinances. Mr. Peelle went ahead and drafted an ordinance concerning this issue for the Town Board to review. This ordinance would allow the town to go ahead and post a notice on the property and if the mowing isn’t done, then a town employee could go ahead and mow and then file a lien for the amount owed.

Greentown Wesleyan Church presented their formal petition for voluntary annexation. Public hearing will take place on October 20, 2015 at 6:30.

423 Meadows Drive: Memorandum of Understanding is prepared and needs signatures from Mr. Deyoe and Ricky and Susan Williams. Once signed, this document will need to be filed at the Howard County Recorder’s office.

228 S. Hunt St. and 128 N. Meridian St.: Both have a court date on October 26th for a nuisance hearing. Mr. Peelle informed Marshal Bennett that his attendance is required for this court hearing on the 26th at 1:30 in Superior Court 1 (Judge Menges) and he will need to have pictures taken of both properties that morning for the court hearing.

Engineer Report: Mr. Deyoe read Task Order #3. Task Order #3 provides for coordinating various well and environmental investigations that were included in the Recommended Alternate #2 of the Water System Preliminary Engineering Report prepared by Wessler Engineering and dated April 2015, as well as incorporating the results of the investigations into an updated PER. Mr. Deyoe asked for a motion to accept Task order #3 not exceed $7,500.. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read a proposal from Accidental Discoveries, LLC to perform archaeological work on the Proposed Water System Improvement Project. Mr. Deyoe asked for a motion to accept an estimate from Accidental Discoveries, LLC in the amount of $1,195 to perform an archaeological study on potential well sites #5 and #6. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Greentown Fire Dept. Report: For the month of September 2015, the Greentown Fire Department had 3 rescue, 12 fire and 38 EMS runs.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Marshal Bennett informed the Town Board that Officer Skinner graduates from the Police Academy on November 6, 2015.

Marshal Bennett is having issues with the Tornado Siren at the Water Plant. Williams Electronics came out to work on the siren and informed Marshal Bennett that the siren needed to be replaced. Williams Electronics gave an estimate of $2,595.00 to replace the Federal Siren Radio Controller at the north water tower. Mr. Deyoe asked for a motion to accept the quote from Williams Electronics to replace the siren for $2,595.00 to be paid from the Rainy Day fund. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

The Town Council discussed the emergency radio system in Howard County. The City of Kokomo decided to purchase their own radios, leaving those that use the emergency system to pay a higher cost for radios. Greentown Police Department will need 5 mobile, 7 radios. The Greentown Utilities need 5 mobile. An estimate of the costs would be: Greentown Police $15,589.00 and Greentown Utilities $5,460.00. The Council will notify the county that Greentown does not have funds available in 2016 for the equipment.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory Board Report: Jolene Rule gave the council a draft of the Community Park Survey that will be mailed to the residents of Greentown for input on the land donated by Indiana Wesleyan University. Council gave approval of survey and would like residents to return them by the end of the year.

Old Business: None.

New Business: Mr. Deyoe stated that Bose McKinney & Evans LLP, attorneys of Indianapolis, employed by the Town as bond counsel, had prepared a form of bond ordinance for consideration by the Council in the matter of the issuance of sewage works refunding revenue bonds by the Town for the purpose of providing funds for the refunding of the Town’s Sewage Works Revenue Bonds of 1999, Series A and Sewage Works Revenue Bonds of 2008, in order to effect a savings to the Town. See attachment for a full record of the readings of the

Bond Ordinance, Ordinance No. 2015-11.

Mr. Deyoe read Ordinance No. 2015-12. An Ordinance Adopting IC 36-8-2-4 et seq And Establishing Procedures For The Enforcement Of The Town’s Health Powers As It Relates To Weed Control Within The Town Of Greentown. Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2015-12. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read Ordinance 2015-12. An Ordinance Adopting IC 36-8-2-4 et seq And Establishing Procedures For The Enforcement Of The Town’s Health Powers As It Relates To Weed Control Within The Town Of Greentown. Mr. Deyoe asked for a motion to accept Ordinance 2015-12. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.


The Council discussed having Maple Construction replace two outside doors in the city building at the cost of $7,500.00. Mr. Deyoe asked for a motion to accept Maple Construction replacing two doors with aluminum doors at the cost of $7,500.00 to be paid from the CCI Fund. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Guests: Rita Hill (Mother of Mike Andry) approached the Council asking permission to have the second memorial motorcycle ride in Greentown on June 25, 2016. Mrs. Hill said the ride this past June was very successful. Mr. Deyoe commented that nothing but positive comments were heard about the event. Mr. Deyoe asked for a motion to have the Mike Andry Memorial Ride in Greentown on the evening of June 24th, 2016 and ending on the evening of June 25th, 2016. Times and exact details will come later. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

John Bearden, Director of Facilities at Eastern Howard Schools, approached the Council about putting water meters on the irrigation systems at all three buildings (Corporation Office, Elementary and High School) of the school properties. The Council will take this request under advisement and will discuss with Therber, Brock & Associates, Inc. who performed the Town’s rate study.

Troy Beachy, Liberty Township Trustee is asking the Council to have Indiana American Water give the Town a free evaluation of what their rates for water would be for Greentown. The Council will take this request into consideration.

Marion Ellis, 401 E. Walnut St., is concerned about the dead-end alley behind his home. The alleyway has been maintained by several neighbors as a green area, since it is unused by the town. The new resident of 410 E. Lincoln attained a building permit to construct a storage barn on the back of his property and was given permission from neighbors to use alternate access from Indiana St., but the new resident chose to use the alley and is tearing up the grass with gravel trucks, cement and construction vehicles. The Town owns the alley but the residents around the alley have been maintaining the alley for the Town. The Council thanked and appreciates the residents who have maintained the alley for the Town. The Council informed Mr. Klein (Street Department) to barricade the alley and if the barricades are moved, Marshal Bennett will take action with person who was involved in moving the barricade. The owner at 410 E. Lincoln will be notified of this situation.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Town Council Meeting Minutes Sept 1, 2015


Greentown Town Council Meeting
September 1, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Approval of Dockets: General Fund total expenses for August 5th – September 1st were $97,578.36. Water Co. was $182,544.06. The Wastewater Utilities totaled $139,471.38. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: Mr. Peelle was given Board approval to continue to pursue delinquent payment from 126 E. Blaine St. Mr. Peelle will also give a 10 day notice to erect a proper fence at 533 E. Grant St. if not then pool needs to be drained.

Engineer Report: No report was given from Mr. Brauen. (Traveling)

Greentown Fire Dept. Report: For the month of August 2015, the Greentown Fire Department had 3 rescue, 6 fire and 45 EMS runs. The Fire Contract for 2016 was presented to the board for approval. It is the same as the year before except the amount is increased by 4%. Mr. Deyoe read the new Fire Contract Amount for 2016. The contract specifies $26,716.00 which is payable in two installments, first payment of $13,358.00 is due June 1, 2016 and the second payment for the same amount is due on December 1, 2016. Mr. Peelle reviewed contract in caucus and had no issues with the contract. Mr. Deyoe asked for a motion to accept the Fire Contract for 2016. Motion was made by Mr. Flick. Mrs. Higginbottom seconded. Motion carried.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the paper report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Mr. Deyoe is disappointed in the street sweeper performance. Mr. Klein is aware of the poor performance of the street sweeper and is not happy about it as well.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Park Advisory Board Report: Mr. Deyoe reported for Jolene Rule on the Park Report. The Park Advisory Board is working on surveys to send out to the public to see what they would like in the new Park.

Old Business: Marshal Bennett is currently working with Jeremy Peelle on three following properties in Greentown to demolish: 228 South Hunt St., 126 W. Payton St. and 128 N. Meridian St.

New Business: Marshal Bennett is looking into portable radar speed signs for Greentown. Speeds around the schools are a concern. Marshal Bennett will follow up with the board on the radar signs.

Mrs. Duke introduced Debbie Mitts as a new employee working in the Utility Office.

Mr. Brock presented the Town Council the new Debt Service Schedule from refunding the 2003 Revenue Bonds from the Water Co. In 2003 the rate on the revenue bonds was 4.5%. The Refunding Revenue Bonds, Series 2015 is now 2.29%. This Refunding was very successful and was able to save money and put funds in the operating fund, which puts the Water Co. in a better financial shape.

Mr. Brock is now working on refunding the Wastewater Bonds. Mr. Brock will get back with the Town Council in 30 days on this refunding which could save the Wastewater Utility up to $100,000.00.

Guests: Mr. Williams (423 Meadows Dr.) property borders the Meadows Lift Station and part of his fence is on Town property and part of the Town’s fence is on Mr. Williams’s property. Both parties agree to not move the fences but to leave as is. Mr. Peelle will have legal documentation drawn up and will have this recorded on both deeds.

Mr. Andrew Roselle representing Mr. Shane Coffman, the developer of a proposed project at 614 W. Main asked the council if requesting annexation of the project would guarantee Greentown plan commission and council approval of the project. There was discussion and comments on the project by council members. No motion was made or action taken.

Mr. Wayne Downs complained about the tall weeds and concrete piles on the Kokomo Grain property on Mill St. Marshal Bennett is currently working on the tall weeds and will look into the piles of concrete.

Public Hearing on the 2016 Budget: Mr. Deyoe read the 2016 Budget for Greentown Civil Town. The 2016 Budget Adoption will be on September 15, 2015. The Notice to Taxpayers is available online at www.budgetnotices.in.gov or by calling (888) 739-9826.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.






Monday, September 14, 2015

Town Council meeting minutes August 19, 2015


Greentown Town Council Meeting

August 19, 2014 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Teresa Duke, Clerk.

Meeting was called to order by Mr. Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for August 1st – 19th were $27,488.08. Water Co. was $13,180.67 and the Wastewater Utilities totaled $13,286.34. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion seconded by Mr. Adams. Motion carried.

Items from Attorney: Mr. Peelle prepared an amended contract agreement between the Town of Greentown and Klein Enterprises, LLC. Mr. Peelle also drafted a resolution for adopting the Howard County Multi-Hazard Mitigation Plan.

Old Business: Police paper report for July was read due to Marshall Bennett’s vacation last meeting. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion seconded by Mr. Flick. Motion carried.

Greg Sheline, Executive Director of Kokomo-Howard County Plan Commission: Mr. Sheline’s office has spent the past year working on the Multi-Hazard Mitigation Plan. This plan has to be updated every 5 to 10 years to receive possible mitigation funds from FEMA. It will take up to 6 months for approval from FEMA once they receive the paper work. Mr. Deyoe stated the Town of Greentown has reviewed the Plan and affirms that the Plan will be updated no less than every ten years. The Town’s resolution reads as follows:

NOW, THEREFORE BE IT RESOLVED that the Town Council of the Town of Greentown, Howard County, Indiana, adopts the Howard County Multi-Hazard Mitigation Plan, and resolves to execute the action in the Plan.

Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

2015 Budget Discussion: The Town Council approved public hearings on the 2015 Budget to be held on October 7th and 21st. The Town Of Greentown budget worksheet amounts for 2015 are the following: General Fund $209,313, Police Department $186,475, Landfill $164,150, Riverboat $6,000, MVH $197,275, Local Road & Streets $31,050, LEEF $9,600, Rainy Day $4,400, EDIT $9,000, CCI $9,000, and Cumulative Building Fund $1,900.

New Business: Mr. Flick brought attention to the board that the Police Department were having issues with the body cameras not working properly. For the past three weeks, Marshall Bennett has been wearing a new body camera to test for approval. The sound and picture quality is very good compared to the current cameras. Marshall Bennett received a quote for $1,620 that includes two body cameras and battery backup plus software. The Town Council would like to have Three Body cameras. The additional camera would bring the total to $2,415. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Body camera purchase will be funded by the LEEF Fund.

Adjournment: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion seconded by Mr. Everling.

Town Council meeting minutes July 21, 2015


Greentown Town Council Meeting
July 21, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Clerk Teresa Duke

Absent: Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Approval of Dockets: General Fund total expenses for July 8th – July 21st were $30,648.79. Water Co. was $8,173.98. The Wastewater Utilities totaled $21,888.36. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Approval of Utility Service Group Contract: Mr. Deyoe read the Water Tank Maintenance – 200,000 Gallon Elevated – North Tank contract between the Utility Service Co., Inc. and Greentown Municipal Water, Indiana. Contract Price/Annual Fees: The tank shall receive a mixing system installation, chemical clean washout and repairs prior to the end of Contract Year 1. The tank shall receive an exterior renovation prior to the end of Contract Year 2. The first five annual fees shall be $33,216.00 per Contract Year. The annual fee for Contract Year 6 and each subsequent annual fee shall be $13,794.00 per contract year; however, in Contract Year 9 and each third anniversary thereafter, the annual fee shall be adjusted to reflect the current cost of service. The adjustment of the annual fee shall be limited to a maximum of 5% per annum. All applicable taxes are the responsibility of the Owner and are in addition to the stated costs and fees in the Scope of Work No. 1. The entire contract is available for public review at the Greentown Utility Office. Mr. Deyoe asked for a motion to accept the Utility Service Group contract for the North Water Tank. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Mr. Deyoe read the Water Tank Maintenance – 300,000 Gallon Elevated – South Tank between Utility Service Co., Inc. and Greentown Municipal Water, Indiana. Contract Price/Annual Fees: The tank shall receive a mixing system installation, chemical clean washout and repairs prior to the end of Contract Year 1. The tank shall receive an exterior renovation and interior renovation prior to the end of Contract Year 3. The first five annual fees shall be $35,740.00 per Contract Year. The annual fee for Contract Year 6 and each subsequent annual fee shall be $16,698.00 per Contract Year; however, in Contract Year 9 and each third anniversary thereafter, the annual fee shall be adjusted to reflect the current cost of service. The adjustment of the annual fee shall be limited to a maximum of 5% per annum. All applicable taxes are the responsibility of the Owner and are in addition to the stated costs and fees in this Scope of Work No. 2. The entire contract is available for public review at the Greentown Utility Office. Mr. Deyoe asked for a motion to accept the Utility Service Group contract for the South Water Tank. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Old Business & Engineer Report: Ryan Brauen presented to the Town Council the Tabulation of Quotes for project # 132010.04.001 for the Meadows Lift Station Improvement Project.
  • Davidson Excavating quote - $158,000
  • Deichman Excavating quote - $163,800
  • F & K Construction, Inc. quote - $95,203.
Mr. Deyoe asked for motion to accept the quote from F & K Construction, Inc, to perform the work at the Meadows Lift Station. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

F & K Construction, Inc. submitted and Wessler Engineering reviewed the Bond and Insurance and other items that were required by the quote package. Mr. Deyoe asked for a motion to accept the Bond and Insurance as presented by F & K Construction, Inc. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Mr. Deyoe read the Agreement with F & K Construction, Inc. on the Meadows Lift Station Rehabilitation Greentown, Indiana – Wessler Project No. 132010.04.001 for $95,203.00. Mr. Deyoe asked for a motion to accept the Agreement with F & K Construction, Inc. for the Meadows Lift Station Rehabilitation at the cost of $95,203.00. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe asked for a motion to accept the Notice to Proceed dated July 21, 2015 for F & K Construction, Inc. on the Meadows Lift Station Rehabilitation. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe asked for motion to submit a purchase order to BL Anderson for $37,110.00 for equipment to be used at the Meadows Lift Station Improvement Project. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Ryan Brauen discussed Project Memorandum – SR 213 Sanitary Sewer Extension. A sanitary sewer extension has been proposed to serve eight properties, located east of SR 213. To achieve this objective, four alternatives were considered. One of the four alternatives has been eliminated because of the constraints of the project.

Engineer’s Opinion of Probable Project Costs – Conceptual Cost Estimates

Alternative
Construction Costs
Non-Construction Costs
Total Costs
Gravity Sewer 01
$213,500
$115,000
$328,500
Low Pressure 03
$124,500
$84,000
$208,500
Low Pressure 04
$95,000
$65,000
$160,000

The operation and maintenance costs were not included in this cost estimate.

The Council discussed bringing these eight properties into town and offering them sewer service. The Town Council will have further discussions on this matter.


New Business: Mr. Deyoe read Jared Isaac’s letter of resignation from his position as a Water Department Manager dated July 16, 2015. The Town Council thanked Mr. Isaac for his service and wished him the best with his future employment as a firefighter in Charlotte, South Carolina. Mr. Isaac last day of employment will be July 31, 2015. Mr. Deyoe asked for a motion to accept Mr. Isaac’s resignation. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Re-adoption of Ordinance No. 2015-4: For the purposes of the Ordinance hearing, Mr. Jeremy Peelle, the attorney for the Town, was also present at the meeting.

Mr. Deyoe stated that on March 24, 2015, the Council introduced Ordinance No. 2015-4, a bond ordinance prepared by Bose, McKinney & Evans LLP in connection with the proposed issuance of waterworks refunding revenue bonds by the Town for the purpose of providing funds for the current refunding of the Town’s Waterworks Revenue Bonds of 2003, and adopted said Ordinance No. 2015-4 on unanimous vote of the Council members present.

Mr. Deyoe stated that at the March 24, 2015 meeting of the Council, only 3 of the 5 members of the Council were present at said meeting and that it is necessary for the Council to readopt Ordinance No. 2015-4 at this meeting thereby ratifying and confirming the adoption at the March 24, 2015 meeting.

Mr. Deyoe then stated that it would now be in order for the Council to finally consider said ordinance for adoption.

Said Ordinance having been read by title, Mr. Everling then moved that Ordinance No. 2015-4 be adopted, thereby ratifying and confirming the adoption at the March 24, 2015 meeting. This motion was seconded by Mr. Flick and on call of the roll was carried by the following vote: Mr. Deyoe, aye; Mr. Everling, aye; Mr. Flick, aye; and Mr. Adams, aye.

Mr. Deyoe announced that Ordinance No. 2015-4 had been duly passed and adopted.

Mr. Deyoe read Resolution 2015-2 Transfer: Whereas, by Indiana Statute 36-1-8-5, the Town of Greentown will transfer the unused appropriations from the General Fund to the Rainy Day Fund. The transfer amount of $80,356.00 will take place in January of 2016. Mr. Deyoe asked for a motion to accept Resolution 2015-2 Transfer. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Mr. Deyoe asked for a motion to authorize Clerk Treasurer Teresa Duke, to sign the Notice of Intent to Sell Bonds. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried. Selling the bonds which the Greentown Water Co. holds will allow refinancing the bonds at a lower rate. The amount of the bonds is $1,140,000.00.

Mr. Deyoe read the Preliminary Official Statement Dated July 20, 2015. This statement allows offering the Greentown Water Co. bonds on the market. Payment due dates starting January 1, 2016 thru January 1, 2024 for a total of $1,140,000.00. Mr. Deyoe asked for a motion to accept the Preliminary Official Statement Dated July 20, 2015. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe asked Mr. Peelle to prepare a quit claim deed for the property that Indiana Wesleyan University is donating to the Town of Greentown. Indiana Wesleyan University representatives will be at the August 4th Town Council Meeting to finalize this transaction.

Mr. Deyoe announced that immediately following the Town Council Meeting on August 4th there will be an executive session to discuss personnel issues and staffing for the Town of Greentown. Mr. Deyoe asked all those in favor acknowledge aye. Mr. Everling, Mr. Adams and Mr. Flick said aye.

Guests: None.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Wednesday, July 22, 2015

Town Council minutes July 7, 2015


Greentown Town Council Meeting

July 7, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Everling. Motion carried.

Approval of Docket: General Fund total expenses for June 17th – July 7th were $61,716.02. Water Co. was $25,851.39. The Wastewater Utilities totaled $109,883.20. Stormwater Utility was $2,005.53. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Items from Attorney: None.

Engineer Report: Mr. Deyoe opened the sealed quotes for the Meadows Lift Station Improvement Project. The quote from Deichman Excavating of Logansport, IN, was $163,800. The quote from F & K Construction, Inc. of Flora, IN, was $95,203. The quote from Davidson Excavating of Russiaville, IN, came in at $158,000. Mr. Brauen will do the tabulations on the quotes and report back to the council.

Mr. Deyoe read a proposal from Peerless Midwest, Inc. to do a Phase I and II Environmental Site Assessment, Sanitary Setbacks at Production Wells 2 and 3. The estimated cost to perform Phase I ESA is $4,000. The estimated cost to complete a Phase II ESA at the Site is $11,905. Mr. Deyoe asked for a motion to accept the proposal from Peerless Midwest, Inc. to perform Phase I & II Environmental Site Assessment at Wells 2 & 3. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Greentown Fire Dept. Report: For the month of June 2015, the Greentown Fire Department had 4 rescue, 9 fire and 52 EMS runs.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Marshal Bennett informed the council that Officer Skinner completed his physical assessment from the Police Academy and passed. Officer Skinner will start the Police Academy for 15 weeks at the end of the month.

Marshal Bennett turned over the 2004 Ford Expedition and the 2009 Crown Victoria to Brad Howell Ford as part of the trade in agreement with the two new leased police vehicles.

Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Open Sealed Bids for the 2000 Ford F250: Mr. Deyoe opened 5 sealed bids to purchase the Wastewater Utilities 2000 Ford F250. The highest bid was submitted by Dennis Maple in the amount of $2,000.

Howard County Indiana Project 25 Radio System: A presentation was made to the council about building a new radio tower in Greentown. The presenters were Gary Bates, 911 Communications Director from the Howard County Sheriff Department, Terry Burnworth from Pyramid Consulting and Ted Hurley from J&K Construction who will build the tower. The current EDACS 800 Mhz radio system is at end-of-life. Manufacturing end dates occurred in 2013. New systems must meet National Standard of P-25. The State of Indiana is upgrading in 2015 and 2016. Howard County will install a new, 180 foot tall self-supporting, lattice type tower to provide radio communications coverage for the public safety radio systems in the Greentown Indiana area.

The council gave a preliminary okay to this project and the Howard County P25 Radio System Committee will come back at later date with final details and an approval request for the Town Council.

Indiana Wesleyan University Donation of 3-Acres of Land: IWU received two land parcels (Eastcrest S/DSEC2 Lots 44 & 45 & VAC Holiday DR ADJ to 42) as gifts from a donor several years ago. As time has gone on, IWU explored the potential of selling the properties but was not successful. IWU would like to donate the property to the Town of Greentown for either a park or for economic development potential to the Town. If accepted, IWU would not place a deed restriction on the properties. The Town would be free to use any or all of it for any purpose as the Council sees fit. IWU would like to experience no cost in the transfer of the property from IWU to the Town of Greentown. The Town of Greentown will be responsible for costs associated with the transfer.

Mr. Deyoe asked for a motion to accept the donation of 3 acres of land from IWU for a Town Park. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Park Advisory Board Report: None.

Old Business: None.

New Business: Mr. Adams commented that the Lt. Michael Andry Memorial Ride was very well organized and the clean-up afterwards was really appreciated.

Guests: Rachel Jenkins and Jeanne DeAngulo both presented complaints about private fireworks being set off in town. The fireworks were extremely loud and at times set off late in the evening. Both individuals wanted to know if Greentown could have an ordinance addressing the fireworks. Mr. Deyoe explained that there is not a need for Greentown to establish an ordinance separate from the State of Indiana guidelines. The time spent to develop an ordinance controlling fireworks would be too great when balanced against the difficulty of the Town Marshall being able to enforce such an ordinance. Additionally, the State of Indiana has existing guidelines established for fireworks that our local police already use in patrolling the streets of Greentown.

Pat Maple from 227 N. Gladstone is having flooding issue on his drive-way from the drainage of the elevator property. Mr. Klein would like the Town to donate a load of stone as a temporary stop gap. This will help Mr. Maple with water flow until the Town can work on the drainage issue. Council okayed the load of stone.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick.. Motion was seconded by Mr. Adams. Motion carried.

Town Council minutes June 16, 2015


Greentown Town Council Meeting

June 16, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, Joyce Higginbottom, Clerk Teresa Duke. Absent: J. Scott Flick.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Everling. Motion carried.

Approval of Docket: General Fund total expenses for June 3rd - June 16th were $34,881.99. Water Co. was $58,263.14. The Wastewater Utilities totaled $316,025.49. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

An ordinance amending the rates and charges for the Water Utility: Mr. Deyoe read the third reading of Ordinance 2015-8. Mr. Deyoe addressed questions from guests that had concerns about Ordinance 2015-8 before the Town Council placed their votes. Mr. Deyoe asked for a motion to accept Ordinance 2015-8. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams.

Joyce Higginbottom voted aye.

Dan Adams voted aye.

Todd Everling voted aye.

Scott Deyoe voted aye.

J. Scott Flick was absent.

Approval of 2015 Circuit Breaker loss allocation: Circuit Breaker losses for 2015 totaled $73,018.40. This amount is used to calculate reductions from budget. Mr. Deyoe asked for a motion to accept 2015 Circuit Breaker losses. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Old Business: None.

New Business: Mr. Jared Isaac contacted Peerless-Midwest, Inc. to inspect all four wells. Peerless-Midwest, Inc. will lower a color video camera into the well and inspect the casing and screen. Total cost for this inspection is $13,000. Mr. Deyoe asked for a motion to accept the quote of $13,000 for Peerless-Midwest, Inc. to inspect the wells. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Guests: Ed Hannah from Music at that Fountain approached the Town Council to ask permission to close Meridian St. from State Road 22/35 to the alley for every Thursday evening from 6 – 9:00 P.M. starting July 30th till Sept. 10th, 2015. Mr. Hannah also asked if there could be police presence around 8:30 to help make sure the elderly get across SR 22/35 to their vehicles. Officer Skinner will take care of contacting the EMA for their services for Music at the Fountain.

Mr. Deyoe asked for a motion to accept closing Meridian Street from SR 22/35 to the alley for Music at the Fountain from July 30th – Sept. 10th 2015. This will held every Thursday from 6-9:00 P.M. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Karen Farmer from 225 N. Harrison St. had concerns about the current housing situation on her family’s property. They are currently building a new house on the property, but are currently living in a camper and using the town’s metered water and using a lateral for their sewage disposal. There had been some question over the legality of the current situation. Mr. Bryan Klein indicated that he was not aware of any town ordinance which would apply. The Town Council gave permission for the Farmers to use their camper until the house is complete.

Mr. Ellis had a complaint about the quality of his water on 204 E. Main St. Mr. Ellis indicated that he has a sediment issue with his water. Mr. Klein will investigate this matter.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Town Council minutes June 2, 2015


Greentown Town Council Meeting

June 2, 2015 6:30 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke. Absent: Scott Deyoe.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Approval of Docket: General Fund total expenses for May 20th – June 2nd were $47,151.84. Water Co. was 17,881.44. The Wastewater Utilities totaled $ 107,191.74. Stormwater Utility was $ 5,445.10. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Items from Attorney: None.

Engineer Report: Mr. Brauen presented to the town board an amendment to task order No.4 which is for the Meadows Lift Station Rehabilitation project.

Project Description: Whereas quotes were received based upon the original Engineer’s design, and where the quotes received were greater than the Engineer’s Opinion of Probable Construction Cost and were rejected by the Owner. The Engineer proposes to amend the existing Task Order No. 4 (Amendment No. 1) to increase the Design/Quoting service fee by $9,500.00 for the purposes of: reviewing and confirming the Opinion of probable Construction Cost, updating the plans and specifications for requoting of the project, coordination with IDEM to incorporate updates into the IDEM Construction Permit, assisting the Owner in equipment selection questions, and for requoting the project.

Mr. Everling asked for a motion to accept Task Order No: 4(Amendment 2). Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Greentown Fire Dept. Report: Mr. Everling read the fire report for the month of May 2015. Greentown Fire Department had 50 EMS runs, 5 rescue and 8 fire runs.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Park Advisory Board Report: Mrs. Jolene Rule gave the town board members a paper report of the Park Advisory Board meeting for the month of June 2015.

The Park Advisory Board would like to know from the Greentown Town Board where to purchase the flowers for the town’s planters in 2016. The Town Board would like to support local businesses and recommended to the Park Advisory Board to purchase the flowers from Heartland Market.

An ordinance amending the rates and charges for the Water Utility: Mr. Everling read the second reading of Ordinance 2015-8. A copy of this ordinance is available for public review in the Greentown Utility Office.

Old Business: The property on 816 E. Main St. has been demolished.

New Business: Mrs. Higginbottom brought to the Board’s attention that the recycling unit at the fairgrounds is in jeopardy of being removed by Waste Management due to someone dumping used auto parts in it.

Mr. Everling read Ordinance No. 2015-9. An Ordinance of the Town of Greentown establishing a cash reserve Fund for its municipal sewer utility pursuant to IC 8-1.5-3-11. Mr. Everling asked for a motion to waive the three readings on Ordinance No. 2015-9. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Mrs. Higginbottom voted nay. Motion carried. Mr. Everling asked for a motion to accept Ordinance No. 2015-9. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Mrs. Higginbottom voted nay. Motion carried.

Mr. Everling read Resolution No. 2015-1. A Resolution of The Town of Greentown, Howard County, Indiana, Declaring an Official Intent to Reimburse Expenditures, and All Matters Related Thereto. The resolution outlines the Town Board’s plan to fund a waterworks improvement project. Mr. Everling asked for a motion to accept Resolution No. 2015-1. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Mrs. Higginbottom abstained. Motion carried.

Guests: Garry Hill informed the Town Board that Bob Wright from Indiana Wesleyan University has 3 and half acres in Greentown on Harvey Dr. that IWU would donate to the Town. The Town Board would like Mr. Hill to gather more information and to find out if there are any restrictions on this property from IWU. Mr. Peelle asked Mr. Hill to find out if there is a revision clause.

Mr. Downs from Grant St. asked the board about a flow meter to put on his outside faucet to use for watering his garden. The cost for this flow meter in Tipton is $35.00. Mr. Klein will investigate the flow meters to see if Greentown can implement them.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Greentown Public Hearing on the proposed rates and charges
of the town of Greentown Waterworks Utility

June 2, 2015 7:47 P.M

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke. Absent: Scott Deyoe.

Public hearing was called to order by Vice President Todd Everling.

The public hearing was advertised to be held at 6:30 PM on June 2, 2015. During the Town Council Meeting Mr. Klein was notified by TXT that Mr. Brock ( who was to lead the public hearing) would not be able to attend the public hearing due to a family emergency. Mr. Brauen was the only person who left during the Greentown Town Council Meeting and did not attend the public hearing.

Mr. Everling conducted the public hearing on the proposed rates and charges of the town of Greentown Waterworks Utility.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council Minutes May 19, 2015


Greentown Town Council Meeting
May 19, 2015 6:30 PM

The public hearing on the proposed rates and charges of the town of Greentown Waterworks Utility was not held due to changes made to the proposed ordinance after the publication in the Kokomo Tribune. June 2nd will be the revised public hearing on the proposed rates and charges for Water Co. Mr. Everling did read the revised proposed rates and charges during the New Business part of the Town Council Meeting.

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Approval of Docket: General Fund total expenses for May 6th – May 19th were $47,831.62. Water Co. was $10,420.60. The Wastewater Utilities totaled $24,949.84. Mr. Everling asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Old Business: None.

New Business: Mr. Everling read the first reading on An Ordinance Amending The Rates And Charges For The Water Utility. This will be Ordinance No. 2015-8.

Guests: Sue Flook had complaints on the following properties. Danny Barton’s property on W. Payton needs to be mowed and has trash and junk that needs to be cleaned up. Officer James Skinner informed Mrs. Flook that a final notice has been served on this property and the owner has so many days to comply.

Mrs. Flook also wanted to know about the property across from the trailer park on W. Payton known as Cooper Sales. The property has old buses and wood logs that have not been touched for a long time. The property is zoned C-1 and the Council members will seek advice from the town attorney Jeremy Peelle on what legal action can be taken on this property.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Town Council minutes May 5, 2015


Greentown Town Council Meeting

May 5, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke
Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.
Approval of Docket: General Fund total expenses for April 22nd – May 5th were $39,184.51. Water Co. was $17,095.21. The Wastewater Utilities totaled $98,166.49. Stormwater Utility was $243.24. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.

Destination Imagination: Becky Jackson and Kasmira Frazier, students at Eastern High School who are on the Destination Imagination team, asked for funding for their trip to the Global Finals in Knoxville, Tennessee on May 20th – 23rd. Six students from Eastern are going and the cost per student is $800. Destination Imagination (DI) is a cause-driven, volunteer-led non-profit organization dedicated to teaching students the creative process through STEM (science, technology, engineering and mathematics), the arts and service learning challenges. The DI team has t-shirts and is selling ads to place on the back of the shirts. Mr. Deyoe asked for a motion to purchase an ad using the Greentown town logo. Motion was made by Mr. Everling to donate $800 out of Riverboat funds to DI. Motion was seconded by Mrs. Higginbottom. Motion carried.

Items from Attorney: Mr. Jeremy Peelle has been working with Mr. Steven Brock on a rate ordinance for the Water Co. Mr. Peelle is also working with Mary Atkins from Wessler Engineering on the ERU (Equivalent Residential Units) for the Stormwater Utility ordinance.

Water Rate Increase Ordinance: The water rate increase ordinance public hearing will be on May 19th and will also have the first reading. Mr. Deyoe asked for a motion to eliminate the hydrant rental from the Town’s General Fund in exchange for a hydrant rental fee on the utility bill. Motion was made by Mr. Everling. No one seconded the motion. No vote taken.

Greentown Fire Dept. Report: Mr. Hendricks reported that in April they had 35 EMS runs, 10 fire runs, 4 rescue runs and 5 public service outings.

Police Dept. Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried. Marshal Bennett was asked by a certified firearms instructor that works through the DNR to use the firing range for one day in August and one day in October. Each day will have 15 trainees from the DNR office. Town Council gave permission.

Mr. Deyoe asked Marshal Bennett to file a nuisance ordinance violation on 816 E Main St. with Mark Lantz who is the trustee for this property. Mr. Deyoe wants to move forward with demolition. Mr. Deyoe also informed Marshal Bennett to file the same on 228 S. Hunt St. Mr. Deyoe asked Marshal Bennett to file a nuisance ordinance violation on Mr. Barton for his property on W. Payton St. Mrs. Sue Flook came in the utility office with this complaint.

Water Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Street Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Wastewater Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: None.

Guests: Jolene Rule asked the Town Council for $200 for flowers and soil to put in the planters. The Main Street Association has paid for two new planters. Mr. Deyoe asked for a motion to support the Main Street planters. Motion was made by Mr. Everling to give $200 out of Riverboat funds for flowers and soil. Motion was seconded by Mr. Adams. Motion carried.

Mr. Mitch Mickler reported to the council that the Mike Andry Memorial Ride will be covered with insurance through the Main Street Association, which was confirmed by Jay Freeman Norris Insurance agent.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried

Town Council Minutes April 21, 2015


Greentown Town Council Meeting
April 21, 2015 6:30 PM

Dylan Lambermont from Wessler Engineering presented the Preliminary Engineering Report at the public hearing to obtain assistance from the Drinking Water State Revolving Fund (DWSRF) Loan Program. The Preliminary Engineering Report is available to review in the utility office.

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Teresa Duke, Clerk.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for April 8th – April 21st were $28,122.94. Water Co. was $6,588.76. The Wastewater Utilities totaled $11,788.64. Stormwater Utility was $3,054.43. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: None.

Engineer Report: Mr. Deyoe opened two sealed quotes for the Meadows Lift Station Improvement Project. Davidson Excavating quote was $183,600.00. Deichman Excavating quote $208,800.00. Mr. Brauen said both quotes are higher than projected. Mr. Brauen and the council agreed to start over again with the quote process for the Meadows Lift Station Improvement Project.

SRF Loan Program PER Acceptance Resolution & SRF Loan program Signatory Authorization Resolution: Mr. Deyoe read the SRF Loan Program PER Acceptance Resolution. Mr. Deyoe asked for a motion to accept the Resolution. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read the SRF Loan Program Signatory Authorization resolution. Mr. Deyoe asked for motion to accept the Signatory Authorization Resolution. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Presentation on Water rate study: Mr. Steven Brock of Therber, Brock & Associates presented to the council a Preliminary Water User Fee Study. Mr. Brock’s recommendations are based on the longevity that the Town wants to project for the water user fees. Rates for 1-year, 3-years, 5-years, and 7-years are calculated. Due to the effects of inflation, rates calculated to last for longer terms are higher than rates calculated to last for shorter terms. Although Therber, Brock & Associates can and have calculated rates for terms longer than 7-years, they generally recommend that utilities have their rate structures re-evaluated every 3 to 5 years in order to:

1. True up rates to current town policies and procedures and number of customers,

2. Adjust for actual rates of inflation and

3. Build into rates the current equipment need and replacement schedule.

The Greentown Town Council all agreed to have Mr. Brock prepare an ordinance for the 5 year rate.

Waste Management three – year contract extension proposal: Melinda Antell from Waste Management presented to the council an Amendment To Town Of Greentown, In Contract For Garbage, Rubbish And Recycling Collection And Disposal Services Contract.

Rates: Contract Period 01/01/2016 – 12/31/2016 $12.20/unit

Contract Period 01/01/2017 – 12/31/2017 $12.57/unit

Contract Period 01/01/2018 – 12/31/2018 $12.94/unit

Mr. Deyoe asked for a motion to accept the Amendment To Town Of Greentown, In Contract For Garbage, Rubbish And Recycling Collection And Disposal Services Contract. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: None.

Guests: Laura Agness and Sharon Northcutt asked the council if they could put up posters and ribbons on poles to show support to Ricky Sample and his family. Ricky has a terminal disease and is in a wheelchair. Council has no issues with the ribbons or posters.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council minutes April 7, 2015


Greentown Town Council Meeting

April 7, 2015 6:30 PM

Members Present: Todd Everling, Dan Adams, Joyce Higginbottom, Teresa Duke, Clerk.

Absent: Scott Deyoe, J. Scott Flick.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for March 24th – April 7 were $39,354.13. Water Co. was $29,986.07. The Wastewater Utilities totaled $107,386.79. Stormwater Utility was $2,745.00. Mr. Everling asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Items from Attorney: Nothing specific. Reviewed items for the Greentown Plan Commission.

Greentown Fire Dept. Report: Mr. Hendricks reported that in February they had 5 fire runs, 3 rescue runs, and 38 EMS runs. The Fire Dept. in March had 5 fire runs, and 30 EMS runs.

Police Dept. Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Mrs. Higginbottom made a motion to lease two new vehicles for the Police Dept. for 3 years, not to exceed $25,000.00 per year with trade in. Motion was seconded by Mr. Adams. Motion carried.

Marshal Bennett asked for a $50.00 donation for the Lt. Michael Andry Memorial Ride. In doing so, the Greentown Police Dept. name will be placed on T-Shirts as a sponsor. Mrs. Higginbottom made a motion to donate $50.00 to the Lt. Michael Andry Memorial Ride. Motion was seconded by Mr. Everling. Motion carried.

Water Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mrs. Duke transferred $25,000.00 (half payment) from the Hydrant Rental to the Water Co.

Street Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Wastewater Report: Reading of Paper report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.

Fair Housing Ordinance: Mr. Everling read the third and final reading of the Fair Housing Ordinance 2015-5. Mr. Everling asked for a motion to accept the Fair Housing Ordinance 2015-5. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Drug Free Workplace Ordinance: Mr. Everling read the third and final reading of the Drug Free Workplace Ordinance 2015-6. Mr. Everling asked for a motion to accept the Drug Free Workplace Ordinance 2015-6. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.

An Ordinance Establishing The Procedure For Nominating Candidates For Town Office: Mr. Everling read the third and final reading of the Ordinance Establishing The Procedure For Nominating Candidates For Town Office 2015-7. Mr. Everling asked for a motion to accept the Ordinance Establishing The Procedure For Nominating Candidates For Town Office 2015-7. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Old Business: Mr. Adams asked for an update on 128 N. Meridian St. Mr. Klein stated that Mr. West (owner) will make sure that the building is secured. Mr. Klein informed Mr. West to keep the Town updated on what will become of the property. Mr. Peelle advised the board to consider filing in court to have the authorization to demolish the building if Mr. West takes no action in securing the building. Mr. Peelle strongly urges the board not to sit and let the building fall apart.

New Business: Mrs. Higginbottom just made note of the number of stray cats in town. Mrs. Higginbottom would like to see the Nuisance Ordinance take action on the stray cats.

Guests: Mark Lantz who is the trustee on 816 E Main St gave the board an update on the property. Mr. Lantz indicated that within 30 to 45 days the property would either be demolished or repaired so that it could be livable. Mr. Everling informed Mr. Lantz that the property has to be secured now and Mr. Lantz said it will be secured. Mr. Lantz will give updates to Marshal Bennett.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Wednesday, April 15, 2015

Town Council Meeting March 24, 2015

Town Council minutes Feb 17, 2015


Greentown Town Council Meeting

February 17, 2015 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Teresa Duke, Clerk.

Absent: Dan Adams, Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for February 4th – February 17th were $30,448.28. Water Co. was $ 17,269.17. The Wastewater Utilities totaled $17,993.60. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: Amy Miller from Cornerstone Grants Management, Inc is working on the Town’s OCRA grant application and the Town of Greentown must have a current Fair Housing Ordinance and a Drug Free Workplace Ordinance.

Mr. Deyoe read the first reading of the Fair Housing Ordinance. This Ordinance is available in the Utility office for public review.

Mr. Deyoe read the first reading of the Drug Free Workplace Ordinance. This Ordinance is available in the Utility office for review.

The Town of Greentown desires to have the candidates of major political parties for a town office nominated through the use of a primary election as opposed to the use of political town conventions. Mr. Deyoe read the first reading of An Ordinance Establishing The Procedure For Nominating Candidates For Town Office. This ordinance will take effect for the town elections in 2016.

The next Greentown Town Council Meeting will be held on March 24, 2015. Change of date is due to not having a quorum.

Mike Andry Memorial Motorcycle Ride: Rita Hill (Mother of Mike Andry) approached the Town Council asking permission to have a memorial motorcycle ride in Greentown on June 20, 2015. This event last year was held in Grant County with great success raising $10,000 for Grant Co. charities. Mike Andry was a Lieutenant in the Grant Co. Sheriff Department and grew up in Greentown and the family would like to have this memorial ride in Greentown and give to Howard and Grant County charities. The ride would start at the fairgrounds and end at the Town fountain. The Indiana State Police will escort the ride. There will also be an auction and a tent and stage will be set up on North Meridian for a band. Mrs. Hill is asking to close the street on North Meridian from Main St. to Grant St. Mr. Deyoe asked for a motion to close North Meridian St. from Main to Grant on June 19th, 2015 at 5:00 P.M. to June 20th, 2015 to midnight (12:00 A.M.). Motion was made by Mr. Everling. Motion seconded by Mr. Flick. Motion carried.

Guests: None.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.












Monday, February 23, 2015

Town Council Minutes February 3, 2015

Greentown Town Council Meeting


February 3, 2015 6:30 PM




Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Teresa Duke, Clerk.
Absent: Dan Adams, Joyce Higginbottom.


Meeting was called to order by President Scott Deyoe.


Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.


Approval of Dockets: General Fund total expenses for January 21st – February 3rd were $39,745.32. Water Co. was $18,006.39. The Wastewater Utilities totaled $174,326.27. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Items from Attorney: Mr. Peelle presented two ordinances: AN ORDINANCE RESTORING CONTROL OF THE TOWN OF GREENTOWN MUNICIPAL UTILITIES TO THE CLERK-TREASURER OF THE TOWN OF GREENTOWN and AN ORDINANCE AMENDING THE ORDINANCE REGULATING THE CONNECTION TO AND USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS, INSTALLATION AND CONNECTION TO BUILDING SEWERS, AND THE DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM OF THE TOWN OF GREENTOWN. Mr. Peelle reviewed an Engagement Letter for Rate Consulting Service for the Water and Storm Water from Therber, Brock & Associates, LLC. Mr. Peelle also indicated that he had contacted Bose McKinney & Evans LLP to be Greentown’s bond counsel on the Waterworks Refunding Revenue Bonds, Series 2015. Further discussion of these items will be conducted during the New Business section of the meeting.


Engineer Report: Mr. Brauen presented Task Order #3 for the Stormwater Utility. This Task Order is needed for Mr. Brock to conduct a new rate study for the stormwater utility. Mr. Deyoe asked for a motion to accept Task Order # 3 from Wessler Engineering that will not exceed $15,200.00 in costs and to be paid from the Stormwater Utility fund. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


The Town of Greentown is pursuing an OCRA Grant and the following Agreement and Task Orders are needed for the application process for this grant. Mr. Deyoe asked for a motion to accept AGREEMENT BETWEEN TOWN OF GREENTOWN AND WESSLER ENGINEERING FOR ON-CALL DRINKING WATER ENGINEERING SERVICES at their current hourly rates for 2015. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Mr. Deyoe asked for a motion to approve Task Order #1 against the On-Call Agreement that was just approved and will not exceed $15,000 in costs. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Mr. Deyoe asked for a motion to accept Task Order #2 which will provide a water system evaluation and preparation of a Preliminary Engineering Report to be used for OCRA and SRF project funding and will not exceed $30,000 in costs. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Greentown Fire Dept. Report: Mr. Hendricks reported that in January they had 4 fire runs, 4 rescue runs, and 46 EMS runs. Mr. Hendricks informed the council that Brad Winger was awarded Farmer of the Year by Monsanto. This award is donating $2,500 to a charity that Mr. Winger wishes and that is the Greentown Fire Department. The check will be presented to the Fire Department at their March 2nd meeting.


Police Dept. Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Water Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Street Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Wastewater Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Park Advisory Board Report: No Report


Old Business: None


New Business from Council Members: Mr. Deyoe would like to suspend three readings for Ordinance Number 2015-2: RESTORING CONTROL OF THE TOWN OF GREENTOWN MUNICIPAL UTILITIES TO THE CLERK-TREASURER OF THE TOWN OF GREENTOWN since there would be no financial impact to the Town. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE NUMBER 2015-2. Mr. Deyoe asked for a motion to accept ORDINANCE NUMBER 2015-2. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Mr. Peelle has received and reviewed a letter of engagement from Bose McKinney & Evans LLP to be Greentown’s bond counsel for the Waterworks Refunding Revenue Bonds, Series 2015. Mr. Deyoe asked for a motion to accept this Scope of Engagement from Bose McKinney & Evans LLP. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Mr. Deyoe read a letter of Engagement from Therber, Brock & Associates, LLC, for Rate Consulting Service for Water and Stormwater. Mr. Deyoe asked for a motion to accept Therber, Brock & Associates, LLC letter of Engagement for Rate Consulting Service for Water & Stormwater. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Mr. Deyoe asked to suspend three readings on ORDINANCE 2015-3 since there would be no financial impact to the Town. Motion was made by Mr.Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE 2015-3: AN ORDINANCE AMENDING THE ORDINANCE REGULATING THE CONNECTION TO AND USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS, INSTALLATION AND CONNECTION TO BUILDING SEWERS, AND THE DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM OF THE TOWN OF GREENTOWN, INDIANA. Mr. Deyoe asked for a motion to accept ORDINANCE 2015-3. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Mr. Mark Hansen from Utility Service Group gave a presentation on their inspections of the North & South Water Tanks. Mr. Hansen gave the benefits of having a maintenance program with Utility Service Group:
  • Annual inspections w/reports
  • Every other year, wash-outs w/reports
  • Emergency service – No extra cost
  • Lifetime warranty on the paint coatings – Never pay for paint or labor again
  • Set annual budget figure, no “spikes” in budget
  • NO CHANGE ORDERS
  • Preventative maintenance is less expensive than crisis management
  • Hassle free tank maintenance – single point of contact
The council will be having on going discussions on having a maintenance program with USG.


Clerk/Treasurer and Council President: Mr. Deyoe announced that the Utilities Office will be closed on Mondays starting on February 9, 2015. The Utilities Office hours will be from 8:30-4:30 Tuesday thru Friday. Will be closed 1:00 to 2:00 for lunch.


Guests: None


Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.






Town Council Minutes January 20, 2015

Greentown Town Council Meeting


January 20, 2015 6:30 PM




Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Teresa Duke, Clerk. Absent: Dan Adams, Joyce Higginbottom.


Meeting was called to order by President Scott Deyoe.


Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.


Approval of Dockets: General Fund total expenses for January 7th – January 20th were $36,749.55. Water Co. was $11,667.31. The Wastewater Utilities totaled $12,149.96. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Engineer Report: Mr. Brauen gave a report on Greentown’s Water Wells and their capacities. Wells #1 and #2 are located by the south water tower and are close together. Well #3 is on leased property owned by New Holland of Rochester. Well #4 was dug 10 plus years ago and is located north of the fairgrounds but has not been brought on line yet. Ortman Well Drilling does the Town maintenance on the wells and provided flow data in September of 2014 which was used to determine if well #3 was abandoned would the Town meet the State of Indiana’s requirement to provide water to the residents and it would not. The Town would need to bring on well #4. The State looks at your best producing well and if that well would happen to go out of service would the Town be able to meet the State’s requirements to the residents. Well #4 would have twice the flow rate of well #3.


Mr. Brauen presented four projects with probable costs: Project A – New Groundwater Well (Well #4) $230,000. Project B – Howard Street Water Main Replacement $73,000. Project C – S.R. 213 Water Main Replacement $93,000. Project D – Payton Street Water Main Extension $147,000. Total estimated cost for all projects is $678.750.


Steven Brock – Rate Study for Water Co.: Mr. Brock of Therber, Brock & Associates, Inc. has reviewed the 2013 water rates for the Greentown Water Utility and determined that the utility requires additional funding. Mr. Brock has not seen the rates for 2014. The Water Utilities are supposed to be self-supporting. Mr. Brock indicated that Greentown needs a water rate increase in order to make the utility fully funded. Mr. Brock will be in attendance at the public hearings to help explain to the community why Greentown needs a water rate increase. Mr. Brock recommends implementing a two phase rate increase. The first rate increase would involve looking at the Water Company’s current financial condition and establish rates that would get the Water Co. fully funded. The second rate increase would solely be used to get a matching grant for improvements. The purposes of the grant are described below. Preceding this way allows town residents to know and understand why the rate increases are required. Mr. Deyoe asked for a motion to do a Water rate study and to conduct it into two phases. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Greentown has the opportunity to refinance an SRF Loan that the Water Utility holds at 4.5% interest rate. The balance on the current loan is just over one million dollars. The Water Co. can save around $10,000 year by refinancing this loan to a 2.5% interest rate or lower. Mr. Deyoe asked for a motion to allow Therber, Brock & Associates, Inc. to work with the clerk treasurer and refinance the Water Utility’s SRF Loan of 4.5% interest rate to a rate of 2.5% or lower. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe authorized Mr. Peelle to designate a bond counselor which is required in the SRF loan refinance process.


Amy Miller – Discuss Grants for the Water Utility: Amy Miller, owner of Cornerstone Grants Management, Inc., informed the Town Council on the time schedule to pursue an Office of Community and Rural Affairs Grant (OCRA) for the Water Utility which would include all projects that Mr. Brauen presented. OCRA has only one funding period a year and the proposal is due on March 6, 2015 and final application deadline is May 29, 2015. The Town of Greentown will need to conduct a income survey as part of the requirement from OCRA. Mrs. Miller said the income survey can be done by mailings, over the phone or door to door. She recommends the door to door survey if the Town could provide sufficient resources for it. If not, then a mailed survey is the best alternative. Mr. Deyoe recommended doing the mailings for the income study. Income survey fee is $2,790. Mr. Deyoe asked for a motion to conduct an Income Study that Nannette L. Van De Voorde, owner of NV Grant Services, LLC, would perform. Motion was made by Mr. Everling. Motion seconded by Mr. Flick. Motion carried. The Income Survey will be funded out of Riverboat funds and will not exceed $4,000. Mr. Brock advised the Town Council to apply for an SRF Loan in case the OCRA Grant does not get approved. Mr. Brock will apply for the SRF at no charge to the Town. The Town does not have to accept the SRF if the OCRA is denied. Mr. Deyoe asked for a motion for Therber, Brock & Associates to apply for an SRF Loan on behalf of Greentown at no charge. Motion was made by Mr. Everling. Motion seconded by Mr. Flick. Motion carried.


Old Business: None


New Business from Council Members: None


Clerk/Treasurer and Council President: Mrs. Duke informed that the Utilities office will be terminating the postcard billings and use letter size for the billings starting on February 25, 2015. Savings to the Water and Wastewater Utilities will be $100. a month.


This is an election year for Town Council Members for Wards 1, 2, and 3, and is for a one year term. The Howard County Clerk’s office will run the election at no cost to Greentown.


Guests: None


Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.


Town Council minutes January 6, 2015

Re-Organization Meeting of Town Council


January 6, 2015 6:30 PM




Members Present: Todd Everling, Dan Adams, J. Scott Flick, Teresa Duke, Clerk. Absent: Scott Deyoe and Joyce Higginbottom.


Clerk Teresa Duke called to order the Town Council Re-Organization meeting. Mrs. Duke asked for nominations for President. Mr. Everling nominated Scott Deyoe. The nomination was seconded by Dan Adams. Scott Flick moved nominations be closed. Both motions were approved. Scott Deyoe will be President for the year 2015. Mrs. Duke asked for nominations for Vice President. Scott Flick nominated Todd Everling. Dan Adams seconded the nomination. Both motions were approved. Todd Everling was elected Vice President for 2015.






Greentown Town Council Meeting


January 6, 2015 6:40 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Teresa Duke, Clerk. Absent: Scott Deyoe and Joyce Higginbottom.


Meeting was called to order by Mr. Everling.


Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.


Approval of Dockets: General Fund total expenses for December 3rd 2014 – January 6th 2015 were $53,605.65. Water Co. was $158,676.81. The Wastewater Utilities totaled $123,119.32. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.


Items from Attorney: Mr. Peelle has an amended ordinance for the Flood Hazard Areas for Greentown. The original Ordinance No. 2014-4 was sent to IDEM on November 19th 2014 for review. IDEM came back and said a section needed to be renumbered. Ordinance is due February 1, 2015. Mr. Everling asked for a motion to suspend the three readings on amended Ordinance for the Flood Hazard Areas for Greentown. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried. Mr. Everling asked for a motion to accept amended Ordinance. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried. The ordinance will now be Ordinance No. 2015–1.


Items from Engineer: Mr. Brauen was not in attendance. Mr. Brauen will be at the January 20th meeting to discuss an OCRA Grant for the Water Co.


Greentown Fire Department: Mr. Hendricks reported that in December they had 53 Runs: 45 EMS, 5 Rescue, and 3 Fire.


Police Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried.


Water Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Adams. Motion seconded by Mr. Flick. Motion carried.


Street Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried.


Wastewater Report: Reading of Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried.


Park Advisory Board: No Report.


Old Business: None.


Review Kokomo Humane Society Contract for 2015: Mr. Peelle reviewed contract and everything is the same including dollar amounts as last year. Marshal Bennett commented that the Humane Society’s service over the years have been good. Mr. Everling asked for a motion to accept the Kokomo Humane Society Contract for 2015. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried.


New Business from Council Members: None.


Clerk Treasurer and Council President: Mr. Everling made note that the Plan Commission and Board of Zoning Appeals will reorganize at the January 20th 2015 meeting.


Guests: None.


Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Flick. Motion seconded by Mr. Adams. Motion carried.






















Clerk Attest: