Thursday, October 19, 2017

Main Street Minutes October 2, 2017


Greentown Main Street Association Minutes
Monday, October 2, 2017

The Greentown Main Street Association met on Monday October 2, 2017 at the Greentown City Building. Those in attendance were:

Directors present: Jolene Rule, Lisa Stout, Rachel Jenkins, Ronda Eldridge, Garry Hill, Liesbet Patrick, Mark Lantz and Mary Miller.

Directors absent with regrets: Ron Simpson

Other members present: Ed Hannah, Katie Regan, Jim Miller, Robin Hainlen

Guests present: Tom Moor, James Hulse, Ron Nearon

Jolene Rule called the meeting to order at 7:00 PM.

Garry Hill distributed Main Street Business cards to those that had requested them using the logo from Eli Sears. He will make more as needed.

Mark Lantz presented certificates of appreciation to Tom Moor, James Hulse and Ron Nearon for the hours that they worked at the collection site to gather materials needed for Pinehurst Texas and also to drive the Uhaul to Pinehurst and deliver the donations. James and Ron distributed pictures that they took in and around Pinehust and described what they saw there. Mark suggested that we could do an adopt a family from Pinehust for Christmas. Jolene thanked Mark and the Lions Club for doing this project and she mentioned that by giving to one town we could get them exactly what they needed and people are more comfortable donating to a non profit. She also thanked the board for voting to do this project.

The minutes of the August 2017 meeting were presented. With no additions or corrections the minutes were approved as sent.

The Treasurer's report for August and September were read and filed for audit.

Organization

Membership – new member Yoder Grass Fed Angus Beef

Fundraising – Is in need of a chairman.

Website – nothing new to report

Facebook Page – Jolene mentioned that if a Main Street Business member is having an event to send the information to the facebook page. She reminded everyone to like the page so you will get information on upcoming events.

Design - Katie Regan -Chairman

Revitalization Committee After review by the Office of community and Rural Affairs (OCRA), the Revitalization Plan was approved by the Greentown Town Council on at the September 19th public meeting.  Questions from those present included how the Revitalization grant was paid for, number of parking spaces after proposed changes had been made, concern about narrowing Main Street and questions about bump outs.  1st Captain Kevin Breisch of the Greentown Volunteer Fire Company said that the company had made a test run with cones being boundaries for turning and that the proposed space had been sufficient.  It was stated that plans could be changed and the construction grant not happen for at least a year. 

Friday September 8th Jolene, Rachel, Michael Mauk met with Donnie Alexander, Duke Energy Business Development Sales Manager of the Midwest Lighting Group to discuss lighting and line options for Greentown during the INDOT construction phase in 2020.  Mr. Alexander is setting up a meeting with a Duke engineer who will provide more information. 
A meeting between Indiana Department of Transportation (INDOT) and the DES1593231 Project Manager, Michelle Loveall, (mloveall@indot.in.gov, 317-467-3438) will be set for late October to discuss planning for the 2020 construction.  INDOT will include Greentown representatives in planning meetings.
    Town Beautification – Jolene Rule reported that flowers will be removed from the Comet Trail head and the downtown planters. In the past we have had a difficult time getting people to take care of some of the planters. The Town Council plans to hire someone next year to do the watering and maintenance. We will still be responsible for the planting.
   Murals and Signage – Drew Reed & Brittany Miller, On October 3, we will meet with Project Development Spec Jennifer Santos, North Central Indiana Regional Planning Council to work on the application for the Downtown Enhancement Grant from OCRA.  INDOT has indicated that the design submitted could be used on Main Street.  Every effort will be made to meet our grant application deadline.  Our submission is due to him by the end of next week.  The grant is a 1.5 match, with a 50% coming from the Council or others and .5 from in-kind contributions. 
Wayfinding Signs: The Town Council approved the drawings as presented by Jolene Rule at the July Council meeting.  Luis A Laracuente, Greenfield District Traffic Engineer.  INDOT will provide information on installation methods and materials. 
Brittany sent a note that the Indian mural is not being abandoned. She is working on a new designfor the Heartland Market building and also a Greentown Glass Design.
Christmas Lights – Jim Miller reported that the lights are ready to put up. 

Economic Vitality - Mark Lantz - Chairman.

Greentown Flooring and Main Occasions Catering did facade work with Town Grant money. They both held an open house on September 21st. Radio station Z92.5 came out to Greentown and did several remotes at various Greentown businesses. Refreshments were provided by Main Occasions Catering.

We need to get more business owners involved in the grant money available.

Subway ground breaking will be next year sometime.

Just a reminder that Down on Main Street is now smoke free.

Promotion

Music At The Fountain – Ed Hannah read a card from Rick King, a performer from the summer season, thanking Main Street for inviting him and he would like to return if the schedule is right.

All MATF bills are paid. 2,022 people atended. We need to use the program more to promote what Main Street is doing. It was a good season

Community Garden – No report

Art Show – Lisa Stout reported that the Art Show was well attended and that there were 25 participants with 59 entries. And brought in a profit of $57.56. Thank you to The Greentown Mini Mall for letting us have our event there and thank you to her committee Ronda Eldridge and Barbara Pence.

Holiday Bazaar – Jodi Cecil, chairman, November 11 9 AM – 3 PM at the fairgrounds.

Farmers Market – Racheal Parker sent in a report that they had 5 regular vendors and 2 part time vendors over the season.

Community Rummage Sale Map – We are looking for someone to put together the 2018 rummage sale maps.

Fall Festival – October 27th at the fairgrounds. Contact Drew Reed if interested in helping. 

Old Business – Annual Meeting at Main Occasions. Nov 6

New Business – Other activities in the area that are coming up are:

Oct 7 – Wine tasting at the round barn sponsored by the library

Dec 9 – Library movie night 5:30 PM

Dec 8 – Movie night – Sycamore Friends Church 6-8 PM

Nov 4 – Chili Cookoff – American Legion 6 PM

There was discussion as to having a parade in town on the 4th of July. One concern was How can we compete with the Haynes Apperson? Mary suggested that we enter a Greentown float in the Haynes Apperson parade.

With no other business, the meeting was adjourned at 8:00 PM. The next meeting will be Monday Novemeber 6, 2017 at 7:00 PM. at Main Occasions Catering. Be sure to send in your RSVP to Jolene.

Monday, August 28, 2017

Main Street Board minutes Aug 7, 2017


Greentown Main Street Association Minutes

Monday, August 7, 2017

The Greentown Main Street Association met on Monday August 7, 2017 at the Greentown City Building. Those in attendance were:

Directors present: Jolene Rule, Lisa Stout, Rachel Jenkins, Ronda Eldridge, Garry Hill and Liesbet Patrick.

Directors absent with regrets: Ron Simpson, Mark Lantz, Mary Miller.

Other members present: Ed Hannah, Katie Regan, Renda Hurst, Angela Horton

Jolene Rule called the meeting to order at 7:00 PM.

The minutes of the July 2017 meeting were presented. Ronda Eldridge moved to accept the minutes and Garry Hill seconded. The motion passed.

The Treasurer's report for July was read and filed for audit.

Organization

Membership – Lisa reported 4 new members from the Farmer's Market. Elizabeth Sanders ( M & B Orchard), Abby Henning ( Abby Craft & More), Justin & Trisha Moore & Family, Brian Kunstman.

Fundraising – Is in need of a chairman.

Website – The latest updates have been made.

Facebook Page – Jolene reported 100 followers so far. She would like to see more Greentown events posted on this page. Just another way to advertise your event.

Jolene also asked about using our new logo on letterhead and business cards, etc. Garry Hill volunteered to try to make up some samples for the next meeting. It was by unanimous consent that Garry moves ahead on this.

Design - Katie Regan -Chairman
Revitalization Committee – The Revitalization Public Hearing date is set for August 15, 6:30 PM at the Town Council Meeting room. This may not be a firm date.

1st Capt. Kevin Breisch with the Greentown Volunteer Fire Dept. has expressed some concern with the bump outs that could impeed the turning of the fire trucks from N. Meridian to W. Main. The plan consultants and Main Street will continue to work with the Fire Dept on this issue. Indiana Department of Transportation says that the replacement of 22/35 Main Street is scheduled for construction beginning in 2020. Also there will be a meeting with Duke Energy to discuss lighting and line options available to us during the 2020 construction.

Town Beautification

Murals & Signage – Katie reported that they met with Steven Ray, Executive Director North Central Indiana Regional Planning Council to discuss applying for Downtown Enhancement Grant from The Office of Community and Rural Affairs. (OCRA). This is a 1.5 matching grant with a 50% match coming from the Council and .5 from in- kind contributions. A Community Foundation grant is also being considered.

The Town Council approved the mural designs and the wayfinding sign designs. The next step is to get the approval of INDOT. Some questions were. Where will they be located? And What destinations will be on the signs?

Jolene talked to Drew Reed who said that the Indian mural designed for Heartland Market has not been approved from The Eiteljorg Museum so the design will be scratched. The Main Occasions Interurban design is still moving forward.

Economic Vitality - Mark Lantz - Chairman. - no report

Promotion

Music At The Fountain – Ed Hannah reported that the last two weeks they have had to go to the Performing Arts Center. New London Sound had aprox. 121 in attendance and Sally Duke had around 171 in attendance. Rick Allen King will be the next performance and then on August 17 Ed would like for some to bring extra chairs to accomadate his out of town classmates.. The Historical Society was open before the last performace and 7 people attended.

Community Garden – No report

Art Show – Lisa Stout reported that the Art Show has started at the Greentown Mini Mall and invited everyone to attend.

Holiday Bazaar – Jodi Cecil, chairman, has set the date for November 11 at the fairgrounds.

Farmers Market – will run June thru September , Saturday mornings 9 AM – 1 PM. Racheal Parker reported that all are welcome.

Community Rummage Sale Map – The fall sale will be Sept 16.

Greentown Night Kokomo Jackrabbits game –The Eastern High School Band performed the National Anthem and Lisa Stout threw out the first pitch. It was a nice night but sadly a loss for the Jackrabbits.

Christmas Walk – There is no chairman so this event will not happen.

Old Business – Annual Meeting at Main Occasions. Nov 6

New Business – Jolene suggested some ideas that would need a chairman to happen. Others in attendance added their ideas as well. Some of them were:

Christmas walk Discussion groups

Town Park Excercise programs

Pocket Parks Programs for the elderly

Extend the Comet Trail Computer classes

Festival – Glass Festival/ Fall Festival Game Night

Weekend downtown street events with a theme Line dancing

Movie night – at the PAC/ Library Community Room /at a church/ at the block building. Quarterly?

Progressive Christmas Walk from Library- Historical Society – American Legion – Lions Club

With no other business, the meeting was adjourned at 8:15 PM. The next meeting will be Monday October 2, 2017 at 7:00 PM. in the Town Council meeting room at the City Building.

Thursday, July 20, 2017

Main Street Board minutes July 3, 2017


Greentown Main Street Association Minutes
Monday, July 3, 2017

The Greentown Main Street Association met on Monday July 3, 2017 at the Greentown City Building. Those in attendance were:

Directors present: Jolene Rule, Lisa Stout, Rachel Jenkins, Ronda Eldridge,Ron Simpson, Mary Miller, Mark Lantz and Garry Hill.

Directors absent with regrets: Liesbet Patrick

Other members present: Ed Hannah, Racheal Parker , Katie Regan, Zeb Parker

Visitors : Kaley Harness, Brittany Miller, Drew Reed.

Jolene Rule called the meeting to order at 7:00 PM.

The minutes of the June 2017 meeting were presented. Garry Hill moved to accept the minutes and Rachel Jenkins seconded. The motion passed.

The Treasurer's report for June was read and filed for audit.

Murals & Signage - Brittany & Kaley reported that they have been in contact with Scott Shoemaker from the Eiteljorg Museum in Indianapolis. They were referred to him by the Miami Indians in Peru Indiana. They presented a more authentic design and are asking for his approval. After some discussion Mark Lantz made the proposal that, If Mike Huffman from Heartland Market gives his approval and Scott Shoemaker from Eiteljorg Museum says it is an authentic design then it will be ok to begin painting the mural on the Heartland Market west wall. If either one of them says no then we will start over. Garry Hill made a motion that we accept this proposal, Mary Miller seconded and the motion passed.

The budget for this mural is $700.00 and the money will come from the Town Beautification funds. This will include good quality paint and the upkeep. They will be working under the Main Street Association insurance.

A second mural could be funded with a Downtown Enhancement Grant for Murals and Wayfinding signs by Steve Ray which opens in September. Rachel Jenkins made the motion that we move forward with the Downtown Enhancement Grant. Mark Lantz seconded and the motion passed.

Wayfinding Signs – Clifford Signs in Kokomo has been approached for a quote on signs with solid arrows, the stained glass design and different colored strips. The strips will not be removeable but will have vinyl letters that will be able to be removed and replaced as needed. They will be reflective letters. One question was, Would INDOT and the Town Council have to be contacted to place these signs? Garry Hill said it would depend on where the signs were located if we would need to go thru the Council or just the building permit system. Location is a factor.

Organization

Membership – Lisa reported 47 members

Fundraising – Is in need of a chairman.

Website – Some additions were requested and Lisa will work to see that they are made.

Facebook Page – Jolene has set up a Greentown Main Street Association facebook page, She would like for everyone to like the page and invite their friends to like the page. Also if any member or business is having a sale or event that they would like to post on the page please send the information to her.

Design - Katie Regan has agreed to be the chairman of this Design Committee. She will be assisted by Rachel Jenkins who is our expert on historic design and has contacts to answer questions on design.

Revitalization Committee –The Steering Committee met on June 14 at the library. 20 people attended. We want to make Greentown a nice place to live and visit. With good sidewalks and green spaces. We need to rescue our empty buildings to keep them from deteriorating. Some of the plans have changed. The bump outs have been pulled back and do not stick out into the streets as far. There has been attention placed on bicycle and pedestrian loops around the town. August 22, 2017 is the Town public hearing at 6:30 PM where the final plan will be presented to the public.

Town Beautification – The fountain in front of the City Building has been leaking so the decision was made to turn off the water and fill it with dirt and flowers. This has been completed. Other improvements to that area are being discussed.

Road Trip to Delphi – Rachel, Jolene and Katie made a trip to Delphi Indiana. It is a Stella City which is a project of OCRA( Office of Community and Rural Affairs). Greentown could someday qualify.

With the money they received they have been able to restore their Opera House and have been able to use it for many events and rent it out. This produces business and revenue. They have changed all their stoplight thru town to 4 way stops.

It was reported that INDOT has raised the 22/35 project thru Greentown to active status for 2019/2020.

Economic Vitality - Mark Lantz has agreed to Chair this committee.

Mark reported that the boat ramp west of town by the bridge has had a lot of activity lately. Could benches or lighting improve this area. Garry mentioned that this property belongs to INDOT as a bridge right of way.

Mark also mentioned that Music at the Fountain is a captive audience to promote businesses in town.
 
Promotion

Music At The Fountain – Ed Hannah mentioned that the program hand out this year will have more information on it to make it more valuable for the sponsors and will help to get our programs and events out to the public. He said there will be an ad in the Kokomo Park Band Program promoting MATF. Macedonia Church will give out free water again this year. Sponsorship letters have been sent out and the sponsorship money is coming in. Ed took the time to thank his committee and express his appreciation for them. He also mentioned that the Glass Museum and the Historical Society will be open on Thursdays before the program.

Community Garden – The Garden shed, water wagon and picnic table have been moved and 5 plots have been planted.

Lt. Michael Andry Memorial Ride – A check for $75.00 was received from the profit from the ride. This will go into the general fund to go towards the insurance payment.

Art Show – Lisa Stout reported that the Art Show will be in August 5, 10-12, 17-19 at the Greentown Mini Mall. Entry forms are now available.

Holiday Bazaar – Jodi Cecil, chairman, has set the date for November 11 at the fairgrounds. She will send out vendor forms in August. Last year the Health Inspector questioned the water quality. Jodi has found out that the block building at the fairgrounds is on city water and this should not be an issue for this upcoming event.

Farmers Market – will run June thru September , Saturday mornings 9 AM – 1 PM. Racheal Parker reported that there should be an egg vendor this next weekend and she is looking for other vendors. She has made up a facebook page to attract some interest. Be sure to like it and invite your friends to like it too. Some discussion was had on food permits both Howard County and Indiana regulations.

Community Rummage Sale Map – The fall sale will be Sept 16.

Greentown Night Kokomo Jackrabbits game – Mark Lantz – the date is set for Saturday July 29. It was suggested to wear green. Still looking for some little league player as a bat boy, The Joel Matthew's Band will play the National Anthem. Also looking for someone to throw out the first pitch. Mark encouraged everyone to get their tickets and come out for a fun time at the ball park.

Christmas Walk – Nothing new to report

Old Business – Annual Meeting at Main Occasions. Nov 6

New Business – Jolene suggested that a Fall Festival in the Pioneer Village at the fairgrounds would be fun. If anyone is interested in putting this together let her know.

With no other business, the meeting was adjourned at 8:25 PM. The next meeting will be Monday August 7, 2017 at 7:00 PM. in the Town Council meeting room at the City Building.

Wednesday, June 28, 2017

June 5, 2017 Greentown Main Street Association Minutes


Greentown Main Street Association Minutes

Monday, June 5, 2017

The Greentown Main Street Association met on Monday June 5, 2017 at the Greentown City Building. Those in attendance were:

Directors present: Jolene Rule, Lisa Stout, Rachel Jenkins, Ronda Eldridge, Liesbet Patrick, Mark Lantz and Garry Hill.

Directors absent with regrets: Ron Simpson, Mary Miller,

Other members present: Ed Hannah, Angela Horton, Renda Hurst.

Visitors : Kaley Harness, Brittany Miller, Elyse Younger, Tricia Adair, Kaitlin Adair, Rob Adair.

Ed Hannah introduce Kaitlin Adair and her parents Tricia and Rob Adair. Kaitlin is the first Music at the Fountain scholorship winner. She will be pursuing music at Butler University. Ed asked her to play a song on her violin. She was given a round of applause.

Jolene Rule called the meeting to order at 7:15 PM.

The minutes of the May 2017 meeting were presented. Garry Hill moved to accept the minutes and Ronda Eldridge seconded. The motion passed.

The Treasurer's report for May was read and filed for audit.

Organization

Membership – Lisa reported 47 members

Fundraising – Is in need of a chairman.

Logo Art Contest – In May, Jolene Rule and Lisa Stout presented a check to Eli Sears, the winner of the GMSA logo contest. A picture was taken for the Grapevine. The logo is ready to use and has been sent to Shearer Printing to be used on the MATF programs.

Design

Rachel Jenkins reported that U.S. Representative Susan Brooks was in Greentown today at the History Center to meet with people in her district. There was a good turn out. Rachel also reminded everyone that someone from Rep. Brooks staff is in Greentown the 2nd Wed. of each month from 10 AM – 11:30 AM in the City Building.

Revitalization Committee – Rachel reminded everyone about two dates. June 14 at 5:00 at the Library will be the last Steering Committee meeting to discuss the final plans for Greentown, and June 20 at 6:30 PM at the Library where a representative from Indiana Landmarks will present a program on reuse and revitalization of historic buildings.

Town Beautification – Jolene reported that Community Service Day was May 13th. Jolene, Mary and Jim Miller, Drew Reed and a group brought by Drew were there to help plant flowers and beautify the town. Eastern Cares day was a success . Working with the school, students are assigned jobs in the community to help businesses, the elderly and those on lower incomes to accomplish projects that might not get completed without their help. The two planters by the fountain have been removed and, because the fountain does not work, flowers were planted there.

Murals & Signage – Brittany Miller, Kaley Harness and Elyse Younger discussed the mural project for Heartland Market. They are working with the curator at the Eiteljorg Museum in Indianapolis for designs of the Miami Indians headdress to be authentic to this area. They also discussed paint prices. It was reported that Drew Reed has talked to Mike at Heartland Market and he is favorable for the mural. Funding for the mural was discussed. An OCRA Grant that was thought to help is not available. We have money in the town beautification account which could be used. Also we could apply for a Community Foundation grant for future murals.

Wayfinding signs were discussed. Some designs were a Comet, stained glass and a cut out G. After looking at the designs the board expressed favorable towards the stained glass design with different color strips and a solid arrow. Estimated costs were discussed and a better quote will be presented at the next meeting.

Economic Vitality

Rachel Jenkins, Mark Lantz, John McCarthy, Mary Miller and Jolene Rule are learning ways to help the businesses here in town. Rachel has been distributing a letter explaining the options for potential renovation/restoration of their building to local business owners in town. It explains the Town of Greentown grants, a Howard County matching grant, Indiana Landmarks contact person and a Greentown Historic District tax credit. 

Promotion

Music At The Fountain – Ed Hannah sent a letter to Kaitlin Adair congratulating her on her award of the first MATF scholorship. He thanked his volunteers and said that sponsorship letters will be sent out soon. The program is set for 2017, the road block has been approved by the town and a police presence will be there if available.

Community Garden – Lisa Stout reported that the Town Council has approved moving the community garden shed, water wagon and picnic table to the town park on Harvey Dr. The shed will be moved on June 6 by Custom Built Barns at a cost of $200. Mary & Jim Miller have emptied the shed and placed everything in the Christmas lights storage unit.

Lt. Michael Andry Memorial Ride – The ride on June 3 was a success. The money has not been tallied yet and a final report will be given next month.

Art Show – Lisa Stout reported that the Art Show will be in August 5, 10-12, 17-19 at the Greentown Mini Mall. Entry forms are now available.

Holiday Bazaar – Jodi Cecil, chairman, has set the date for November 11 at the fairgrounds. She will send out vendor forms in August.

Farmers Market – will run June thru September , Saturday mornings 9 AM – 1 PM.

Community Rummage Sale Map – The spring sale brought in $40.00 in profit. The fall sale will be Sept 16. We are in need of someone to put together the map.

Greentown Night Kokomo Jackrabbits game – Mark Lantz – the date is set for Saturday July 29. Flyers and Posters will be distributed and tickets are now on sale. It was suggested to wear green and gold.

Christmas Walk – Dave Turner is putting together a committee to have a downtown Christmas Walk. The date and more details will follow after they have a meeting.

Old Business – None

New Business – Jolene asked everyone to put Nov 6 on their calendar for the Annual Meeting at Main Occasions.

Jolene suggested that Greentown Main Street could be more active in social media and asked to establish a Main Street Facebook page. Liesbet Patrick made the motion to start a Facebook page and Rachel Jenkins seconded the motion. The motion passed.

With no other business, the meeting was adjourned at 8:15 PM. The next meeting will be Monday July 3, 2017 at 7:00 PM. in the Town Council meeting room at the City Building.

Tuesday, February 14, 2017

townofgreentown.com

All Town Council meeting minutes, agenda, ordinances, resolutions, policies, building permit applications, Revitalization meeting notes, Utility Service Forms and applications can be found at https://townofgreentown.com.

Tuesday, November 15, 2016

Town Council meeting minutes Oct 18, 2016


Greentown Town Council Meeting

October 18, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for October 5th – October 18th were $27,667.78. Water Utility was $128,335.04. The Wastewater Utilities totaled $16,729.34. Stormwater Utility was $327.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

2016 Town of Greentown Police Department Patrol Policy: Mr. Flick made a motion to accept the 2016 Town of Greentown Police Department Patrol Policy. Motion was seconded by Ms. Regan. Mr. Deyoe read the Policy and invited the public to comment. After much discussion the 2016 Town of Greentown Police Patrol Policy passed. Motion carried.

Agreement with Wessler Engineering, Inc. for Meridian St. & Walnut St, Improvements: Mr. Deyoe read the Agreement Between The Town Of Greentown, Indiana And Wessler Engineering, Inc. For Meridian Street and Walnut Street Improvements. The Project shall consist of design, bid, and limited construction services for improving Meridian Street (from Main Street to the bridge near Holiday Drive) and Walnut Street (from Hammer Street to Maple Street). The estimated fee for completing the Professional Services as described in Article I is $20,000.00 and will not be exceeded without prior authorization from the Owner. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: None

New Business: None

Guests: Tonya Frakes at 422 W. Walnut informed the Council that she had six plants that were damaged when the Town sprayed the alley for weeds. She thought the damage occurred with the overspray. Mr. Klein said that the plants could come back in the spring. The Council would like to see in the spring (2017) if the plants survived. If not, the Town will replace the damaged plants.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Public hearing & Town Council Meeting Minutes Oct 4, 2016


Public Hearing on Proposed Federal Funded

Community Development Block Grant (CDBG) Project

October 4, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Amy Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: Improvements to the Water Utility. The total amount of CDBG funds to be requested is $550,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $281,600.00. The town also proposes to expend an estimated $1,741,000.00 in non-CDBG funds on the project. These non-CDBG funds will be derived from the following source: State Revolving Loan program.

After Amy Miller and Mr. Deyoe answered questions from the public, Mr. Deyoe asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Deyoe closed the public hearing.

Greentown Town Council Meeting

October 4, 2016 6:45 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 21st – October 4th were $33,942.39. Water Utility was $31,711.45. The Wastewater Utilities totaled $60,980.69. Stormwater Utility was $368.37. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: Mr. Peelle reviewed the agreement with Strategic Development Group, Inc. and the Local Roads and Bridges Matching Grant Agreement. Mr. Peelle advised adding the Town Council President with Ms. Regan’s name under item number four titled Designation of Duties with the Strategic Development Group, Inc. Agreement.

Agreement for Consulting Services with Strategic Development Group, Inc.: Upon Mr. Peelle’s review of agreement, Mr. Deyoe added Town Council President under item number four titled Designation of Duties. Mr. Deyoe asked for a motion to accept Agreement

For Consulting Services with Strategic Development Group, Inc. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

The Town of Greentown was awarded a planning grant in the amount of $40,000. This planning grant, funded through federal dollars, is for the development of a Downtown Revitalization Study to address future community service needs in the incorporated limits of the Town of Greentown. The Planning Grant program has proven to be an effective tool for community-based planning and research initiatives that improve local quality of life and economic opportunities. Strategic Development Group, Inc. was selected to perform the Downtown Revitalization Study for the Town of Greentown.

Local Roads and Bridges Matching Grant Agreement: The purpose of this Grant Agreement is to enable the State to award a grant to the Grantee, representing 50% of the eligible costs of the Project described in Attachment A of this Grant Agreement, which is incorporated fully by reference. The funds shall be used exclusively in accordance with the provisions contained in this Grant Agreement and in conformance with Ind. Code 8-23-30 establishing the authority to make this Grant, as well as any program requirements as identified by the State. The funds received by the Grantee pursuant to this Grant Agreement shall be used only to implement the Project in conformance with this Grant Agreement and for no other purpose.

Attachment A: Location – Meridian Street from Main St. to bridge at Town limit and Walnut St. from Hammer St. to Maple St. Project will consist of milling existing pavement 1.5” and then 1.5” HMA overlay. The maximum amount of State Funds allocated to the Project is $96,400.00. Mr. Deyoe asked for a motion to accept the Local Roads and Bridges Matching Grant Agreement. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Wessler Engineering presented an overview in caucus for their services to assist in the bid process for the street project mentioned in the paragraph above. Mr. Deyoe asked for a motion for Dylan Lambermont of Wessler Engineering, to prepare a task order for the street project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

First United Methodist Church – Stan Johnson: Stan Johnson, Trustee of the First United Methodist Church located at 127 S. Meridian St., approached the council to see if the Town had any funds that could be used to help offset the cost of putting in new sidewalks. Mr. Johnson provided a detail description of the work to the council. Cost of project is $7,560.00.

Mr. Deyoe stated this project fits the requirements of the newly passed Town of Greentown Economic Development Grant Policy. The Greentown Town Council may agree to support a business or organization located within the city limits of Greentown by paying an amount up to 50% of the cost of a project that falls within the guidelines set forth in Ordinance 2011-1, not to exceed $2,500 every 5 years. Mr. Deyoe asked for a motion to grant the First United Methodist Church $2,500 for their sidewalk project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Ms. Regan voted no. Motion carried with a vote of 3-1 in favor of the motion.

Greentown Fire Dept. Report: For the month of September 2016, the Greentown Fire Department had 43 EMS runs, 11 fire, and 6 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshall Bennett along with Mr. Flick interviewed three candidates for appointment as Reserve Officers for the Greentown Police Department. Mr. Flick made a motion to accept Jacob A. Willey, Patrick S. Landis, and Isaac F. Sprague for Reserve Officers for the Greentown Police Department. Motion was seconded by Ms. Regan. Motion carried. Mrs. Duke will swear in the newly appointed Reserve Officers.

Utility Report: Mr. Deyoe read the Utility Report. For the month of September 2016 there are 185 delinquent accounts. Increased delinquent accounts due to timing as bills due on 09/30/16 will be deposited on 10/04/16. There is a total of $31,216 that is 30 days or more outstanding. No action required from council; information only.

Water Report: No Report

Street Report: No Report

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Park Advisory Board Report: No Report

Old & New Business: Mr. Flick prepared a new Greentown Police Policy for the council to review. No objections were made to the policy. The current Police Policy was signed by the Town Council President. Mr. Deyoe would like the new Police Policy to have full board signatures. New Police Policy will be ready for the next board meeting.

Guests: Mr. Farmer along with others asked questions and discussed the new Town of Greentown Economic Development Grant Policy. The council answered questions concerning the policy.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.