Town Council minutes June 2, 2015

Greentown Town Council Meeting

June 2, 2015 6:30 PM

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke. Absent: Scott Deyoe.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Approval of Docket: General Fund total expenses for May 20^th – June 2^nd were $47,151.84. Water Co. was 17,881.44. The Wastewater Utilities totaled $ 107,191.74. Stormwater Utility was $ 5,445.10. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Items from Attorney: None.

Engineer Report: Mr. Brauen presented to the town board an amendment to task order No.4 which is for the Meadows Lift Station Rehabilitation project.

Project Description: Whereas quotes were received based upon the original Engineer’s design, and where the quotes received were greater than the Engineer’s Opinion of Probable Construction Cost and were rejected by the Owner. The Engineer proposes to amend the existing Task Order No. 4 (Amendment No. 1) to increase the Design/Quoting service fee by $9,500.00 for the purposes of: reviewing and confirming the Opinion of probable Construction Cost, updating the plans and specifications for requoting of the project, coordination with IDEM to incorporate updates into the IDEM Construction Permit, assisting the Owner in equipment selection questions, and for requoting the project.

Mr. Everling asked for a motion to accept Task Order No: 4(Amendment 2). Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Greentown Fire Dept. Report: Mr. Everling read the fire report for the month of May 2015. Greentown Fire Department had 50 EMS runs, 5 rescue and 8 fire runs.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion carried.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Adams. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Park Advisory Board Report: Mrs. Jolene Rule gave the town board members a paper report of the Park Advisory Board meeting for the month of June 2015.

The Park Advisory Board would like to know from the Greentown Town Board where to purchase the flowers for the town’s planters in 2016. The Town Board would like to support local businesses and recommended to the Park Advisory Board to purchase the flowers from Heartland Market.

An ordinance amending the rates and charges for the Water Utility: Mr. Everling read the second reading of Ordinance 2015-8. A copy of this ordinance is available for public review in the Greentown Utility Office.

Old Business: The property on 816 E. Main St. has been demolished.

New Business: Mrs. Higginbottom brought to the Board’s attention that the recycling unit at the fairgrounds is in jeopardy of being removed by Waste Management due to someone dumping used auto parts in it.

Mr. Everling read Ordinance No. 2015-9. An Ordinance of the Town of Greentown establishing a cash reserve Fund for its municipal sewer utility pursuant to IC 8-1.5-3-11. Mr. Everling asked for a motion to waive the three readings on Ordinance No. 2015-9. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Mrs. Higginbottom voted nay. Motion carried. Mr. Everling asked for a motion to accept Ordinance No. 2015-9. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Mrs. Higginbottom voted nay. Motion carried.

Mr. Everling read Resolution No. 2015-1. A Resolution of The Town of Greentown, Howard County, Indiana, Declaring an Official Intent to Reimburse Expenditures, and All Matters Related Thereto. The resolution outlines the Town Board’s plan to fund a waterworks improvement project. Mr. Everling asked for a motion to accept Resolution No. 2015-1. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Mrs. Higginbottom abstained. Motion carried.

Guests: Garry Hill informed the Town Board that Bob Wright from Indiana Wesleyan University has 3 and half acres in Greentown on Harvey Dr. that IWU would donate to the Town. The Town Board would like Mr. Hill to gather more information and to find out if there are any restrictions on this property from IWU. Mr. Peelle asked Mr. Hill to find out if there is a revision clause.

Mr. Downs from Grant St. asked the board about a flow meter to put on his outside faucet to use for watering his garden. The cost for this flow meter in Tipton is $35.00. Mr. Klein will investigate the flow meters to see if Greentown can implement them.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.

Greentown Public Hearing on the proposed rates and charges
of the town of Greentown Waterworks Utility

June 2, 2015 7:47 P.M

Members Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke. Absent: Scott Deyoe.

Public hearing was called to order by Vice President Todd Everling.

The public hearing was advertised to be held at 6:30 PM on June 2, 2015. During the Town Council Meeting Mr. Klein was notified by TXT that Mr. Brock ( who was to lead the public hearing) would not be able to attend the public hearing due to a family emergency. Mr. Brauen was the only person who left during the Greentown Town Council Meeting and did not attend the public hearing.

Mr. Everling conducted the public hearing on the proposed rates and charges of the town of Greentown Waterworks Utility.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.