Greentown Town
Council Meeting
April 21, 2015 6:30 PM
Dylan Lambermont from Wessler Engineering presented the Preliminary Engineering Report at the public hearing to obtain assistance from the Drinking Water State Revolving Fund (DWSRF) Loan Program. The Preliminary Engineering Report is available to review in the utility office.
Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Teresa Duke, Clerk.
Meeting was called to order by President Scott Deyoe.
Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mrs. Higginbottom. Motion carried.
Approval of Dockets: General Fund total expenses for April 8th – April 21st were $28,122.94. Water Co. was $6,588.76. The Wastewater Utilities totaled $11,788.64. Stormwater Utility was $3,054.43. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Adams. Motion was seconded by Mr. Everling. Motion carried.
Items from Attorney: None.
Engineer Report: Mr. Deyoe opened two sealed quotes for the Meadows Lift Station Improvement Project. Davidson Excavating quote was $183,600.00. Deichman Excavating quote $208,800.00. Mr. Brauen said both quotes are higher than projected. Mr. Brauen and the council agreed to start over again with the quote process for the Meadows Lift Station Improvement Project.
SRF Loan Program PER Acceptance Resolution & SRF Loan program Signatory Authorization Resolution: Mr. Deyoe read the SRF Loan Program PER Acceptance Resolution. Mr. Deyoe asked for a motion to accept the Resolution. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.
Mr. Deyoe read the SRF Loan Program Signatory Authorization resolution. Mr. Deyoe asked for motion to accept the Signatory Authorization Resolution. Motion was made by Mr. Adams. Motion was seconded by Mr. Flick. Motion carried.
Presentation on Water rate study: Mr. Steven Brock of Therber, Brock & Associates presented to the council a Preliminary Water User Fee Study. Mr. Brock’s recommendations are based on the longevity that the Town wants to project for the water user fees. Rates for 1-year, 3-years, 5-years, and 7-years are calculated. Due to the effects of inflation, rates calculated to last for longer terms are higher than rates calculated to last for shorter terms. Although Therber, Brock & Associates can and have calculated rates for terms longer than 7-years, they generally recommend that utilities have their rate structures re-evaluated every 3 to 5 years in order to:
1. True up rates to current town policies and procedures and number of customers,
2. Adjust for actual rates of inflation and
3. Build into rates the current equipment need and replacement schedule.
The Greentown Town Council all agreed to have Mr. Brock prepare an ordinance for the 5 year rate.
Waste Management three – year contract extension proposal: Melinda Antell from Waste Management presented to the council an Amendment To Town Of Greentown, In Contract For Garbage, Rubbish And Recycling Collection And Disposal Services Contract.
Rates: Contract Period 01/01/2016 – 12/31/2016 $12.20/unit
Contract Period 01/01/2017 – 12/31/2017 $12.57/unit
Contract Period 01/01/2018 – 12/31/2018 $12.94/unit
Mr. Deyoe asked for a motion to accept the Amendment To Town Of Greentown, In Contract For Garbage, Rubbish And Recycling Collection And Disposal Services Contract. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.
Old Business: None.
New Business: None.
Guests: Laura Agness and Sharon Northcutt asked the council if they could put up posters and ribbons on poles to show support to Ricky Sample and his family. Ricky has a terminal disease and is in a wheelchair. Council has no issues with the ribbons or posters.
Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.
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