Greentown Town
Council Meeting
April 5, 2016 6:30 PM
Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke
Meeting was called to order by President Scott Deyoe.
Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.
Approval of Dockets: General Fund total expenses for March 2nd – April 5th were $63,280.99. Water Utility was $52,431.48. The Wastewater Utilities totaled $87,316.21. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.
Items from Attorney: Waterworks Bond Ordinance- Mr. Deyoe stated that Bose McKinney & Evans, LLP, prepared a form of bond ordinance in the matter of the issuance of waterworks revenue bonds for the purpose of providing funds for the construction of certain additions, extensions and improvements to the waterworks of the Town. Mrs. Higginbottom moved that said ordinance be numbered and placed on first reading. Mr. Everling seconded the motion.
Ayes: unanimous. Motion carried.
Mr. Everling moved that Ordinance 2016-2 be read a second time. Mrs. Higginbottom seconded the motion. Ayes: unanimous. Motion carried.
Mrs. Higginbottom moved that any applicable local rules be suspended of Ordinance 2016-2. Motion was seconded by Mr. Flick. Ayes: unanimous. Motion carried.
Ordinance 2016-2 was read a third time by Clerk-Treasurer, Teresa Duke. Mr. Flick moved that Ordinance 2016-2 be adopted as read. Motion was seconded by Mrs. Higginbottom. Ayes: unanimous. Motion carried. Full proceeding minutes are attached.
Mr. Deyoe read the lease agreement for site usage for new county-wide P25 radio system. Mr. Deyoe asked for a motion to accept the lease agreement for site usage for the new county-wide P25 radio system. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.
Jack Johnson approached the board with his attorney Thomas White, in effort to gain access to a public alley that was established in 1890 and is located north of Lincoln St. and east of Indiana St. The alley is currently being blocked by a boulder and wooden crossings.
Mr. Deyoe explained that the Town of Greentown has not vacated the alley but has no intent of improving this alley. Residents whose properties adjoin up to this alley have maintained it as their yards.
Mrs. Higginbottom made a motion to have a staked survey done to define the alley that is located north of Lincoln St. and east of Indiana St to Lot #5. Motion was seconded by Mr. Everling. Motion carried. The alley is not to be used until the staked survey is complete.
Greentown Fire Dept. Report: For the month of March 2016, the Greentown Fire Department had 47 EMS runs, 9 fire, and 4 rescue.
Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.
Utility Report: Mr. Deyoe asked that the utility report be added and read at the Town Council meetings due to all of the recent attention that the utilities have received. Mr. Deyoe read the Paper Utility Report. No action required from council.
Water Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.
Street Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.
Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.
Bryan Klein asked that the Town-furnished phones for Mr. Haupert and Mr. Wright be upgraded from flip phones to smart phones. Mr. Deyoe asked for a motion to upgrade Mr. Haupert and Mr. Wright’s phones to smart phones. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.
Park Advisory: Jolene Rule reported that her committee will be planting flowers on May 7th and volunteers are welcome to help. The flowers will be blue and yellow in honor of Indiana’s Bicentennial Celebration.
Jolene Rule, representing the Greentown Main Street Association, asked the council for help on attaining a Planning Grant through the Main Street Revitalization Program (MSRP). MSRP is a grant program administered by the Indiana Office of Community and Rural Affairs (OCRA). Eligible projects include Streetscape, Façade Renovations, and Downtown Infrastructure Rehabilitation. $4,500 is the match amount.
Mr. Deyoe asked for a motion that the Town will pay $3,000 out of EDIT Fund to help with the match amount and between the Greentown Historical Society and the Main Street Association will each pay $750 towards the match. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.
Old Business: None.
New Business: Mrs. Duke prepared a policy on Materiality per IC 5-11-1-27(j). It will be the policy of the Clerk Treasurer to report to the State Board of Accounts any erroneous or irregular variances; losses, shortages, or thefts of cash in excess of $500, except for inadvertent clerical errors that are identified in a timely manner and promptly corrected with no loss to the Town. Mr. Deyoe asked for a motion to accept the policy on the Clerk-Treasurer Directive on Materiality and Process for Reporting Material Items. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.
Guests: Rita Hill gave the council updates on the Lt. Mike Andry Memorial Ride, June 25, 2016. Mrs. Hill reported that they gave $13,000 to charities with the money raised from last year’s event.
Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.
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