Monday, February 23, 2015

Town Council Minutes February 3, 2015

Greentown Town Council Meeting


February 3, 2015 6:30 PM




Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Teresa Duke, Clerk.
Absent: Dan Adams, Joyce Higginbottom.


Meeting was called to order by President Scott Deyoe.


Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.


Approval of Dockets: General Fund total expenses for January 21st – February 3rd were $39,745.32. Water Co. was $18,006.39. The Wastewater Utilities totaled $174,326.27. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Items from Attorney: Mr. Peelle presented two ordinances: AN ORDINANCE RESTORING CONTROL OF THE TOWN OF GREENTOWN MUNICIPAL UTILITIES TO THE CLERK-TREASURER OF THE TOWN OF GREENTOWN and AN ORDINANCE AMENDING THE ORDINANCE REGULATING THE CONNECTION TO AND USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS, INSTALLATION AND CONNECTION TO BUILDING SEWERS, AND THE DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM OF THE TOWN OF GREENTOWN. Mr. Peelle reviewed an Engagement Letter for Rate Consulting Service for the Water and Storm Water from Therber, Brock & Associates, LLC. Mr. Peelle also indicated that he had contacted Bose McKinney & Evans LLP to be Greentown’s bond counsel on the Waterworks Refunding Revenue Bonds, Series 2015. Further discussion of these items will be conducted during the New Business section of the meeting.


Engineer Report: Mr. Brauen presented Task Order #3 for the Stormwater Utility. This Task Order is needed for Mr. Brock to conduct a new rate study for the stormwater utility. Mr. Deyoe asked for a motion to accept Task Order # 3 from Wessler Engineering that will not exceed $15,200.00 in costs and to be paid from the Stormwater Utility fund. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


The Town of Greentown is pursuing an OCRA Grant and the following Agreement and Task Orders are needed for the application process for this grant. Mr. Deyoe asked for a motion to accept AGREEMENT BETWEEN TOWN OF GREENTOWN AND WESSLER ENGINEERING FOR ON-CALL DRINKING WATER ENGINEERING SERVICES at their current hourly rates for 2015. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Mr. Deyoe asked for a motion to approve Task Order #1 against the On-Call Agreement that was just approved and will not exceed $15,000 in costs. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried. Mr. Deyoe asked for a motion to accept Task Order #2 which will provide a water system evaluation and preparation of a Preliminary Engineering Report to be used for OCRA and SRF project funding and will not exceed $30,000 in costs. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Greentown Fire Dept. Report: Mr. Hendricks reported that in January they had 4 fire runs, 4 rescue runs, and 46 EMS runs. Mr. Hendricks informed the council that Brad Winger was awarded Farmer of the Year by Monsanto. This award is donating $2,500 to a charity that Mr. Winger wishes and that is the Greentown Fire Department. The check will be presented to the Fire Department at their March 2nd meeting.


Police Dept. Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Water Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Street Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Wastewater Report: Reading of Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Park Advisory Board Report: No Report


Old Business: None


New Business from Council Members: Mr. Deyoe would like to suspend three readings for Ordinance Number 2015-2: RESTORING CONTROL OF THE TOWN OF GREENTOWN MUNICIPAL UTILITIES TO THE CLERK-TREASURER OF THE TOWN OF GREENTOWN since there would be no financial impact to the Town. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE NUMBER 2015-2. Mr. Deyoe asked for a motion to accept ORDINANCE NUMBER 2015-2. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Mr. Peelle has received and reviewed a letter of engagement from Bose McKinney & Evans LLP to be Greentown’s bond counsel for the Waterworks Refunding Revenue Bonds, Series 2015. Mr. Deyoe asked for a motion to accept this Scope of Engagement from Bose McKinney & Evans LLP. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Mr. Deyoe read a letter of Engagement from Therber, Brock & Associates, LLC, for Rate Consulting Service for Water and Stormwater. Mr. Deyoe asked for a motion to accept Therber, Brock & Associates, LLC letter of Engagement for Rate Consulting Service for Water & Stormwater. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.


Mr. Deyoe asked to suspend three readings on ORDINANCE 2015-3 since there would be no financial impact to the Town. Motion was made by Mr.Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE 2015-3: AN ORDINANCE AMENDING THE ORDINANCE REGULATING THE CONNECTION TO AND USE OF PUBLIC AND PRIVATE SEWERS AND DRAINS, INSTALLATION AND CONNECTION TO BUILDING SEWERS, AND THE DISCHARGE OF WATERS AND WASTES INTO THE PUBLIC SEWER SYSTEM OF THE TOWN OF GREENTOWN, INDIANA. Mr. Deyoe asked for a motion to accept ORDINANCE 2015-3. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.


Mr. Mark Hansen from Utility Service Group gave a presentation on their inspections of the North & South Water Tanks. Mr. Hansen gave the benefits of having a maintenance program with Utility Service Group:
  • Annual inspections w/reports
  • Every other year, wash-outs w/reports
  • Emergency service – No extra cost
  • Lifetime warranty on the paint coatings – Never pay for paint or labor again
  • Set annual budget figure, no “spikes” in budget
  • NO CHANGE ORDERS
  • Preventative maintenance is less expensive than crisis management
  • Hassle free tank maintenance – single point of contact
The council will be having on going discussions on having a maintenance program with USG.


Clerk/Treasurer and Council President: Mr. Deyoe announced that the Utilities Office will be closed on Mondays starting on February 9, 2015. The Utilities Office hours will be from 8:30-4:30 Tuesday thru Friday. Will be closed 1:00 to 2:00 for lunch.


Guests: None


Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.






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