Town Council Meeting minutes March 4, 2014

Town Council Meeting

March 4, 2014 6:30 PM

Present: Council Members: Scott Deyoe, Dan Adams, Todd Everling, J. Scott Flick: Deputy Clerk Joyce S. Flick as Acting Clerk-Treasurer; Jeremy Peelle, Town Attorney

Absent: Council member Joyce Higginbottom

Meeting was called to order by President Scott Deyoe. He asked if there were any additions or corrections to the minutes of the last meeting. A motion was made by Mr. Flick to approve the minutes with a second by Mr. Adams. Motion passed.

Mr. Peelle: (1) Will draft and prepare an ordinance for proposed changes to the Water Ordinance of raise in fees, service charges and Meter Deposit. That will be ready for the 3^rd week meeting. (2) Question had been raised by Kevin Moss, Superintendent about the Wellhead Protection Plan. Mr. Peelle stated he would check to see if an ordinance was done when the Wellhead Protection Plan was adopted within the town limits.

Engineer: Mr. Ryan Brauen from Wessler reported (1) the contractor working on the new wastewater treatment plant is optimistic to be done in April with the substantial completion with final completion July 12(this includes the additional days requested because of weather). (2) Change order #4 was discussed and the total increase would be approximately $53,000 with 42 days of extension. This is within the contingency amount to the project budgeted when going into the project. (3) TCI workers have been using Town maintenance building for work and storage without compensation to town for power and heat. Bryan has run them out. (4) Discussion about the building project concluded they are 85% complete in the process. The raw sewage pumps, screen (now not frozen), oxidation ditch, surge tank and affluent structures are all on line. The only critical component not complete is the digesters which are large concrete structures and needs warmer weather to pour concrete. (5) Wessler is now also working on (a) getting our MDPS Permit updated to reflect the modification to our plant and (b) a manual on maintenance and operation of the new plant; the manual will also give a summary of how they designed the plant and how it is meant to be operated. This is a requirement of agreed order.

Police Report: Police report was read by Mr. Deyoe. Mr. Everling asked Marshal Bennett to get with Jordan Buckley, IT about programs and solutions they need for the new lap top computers. Mr. Everling made motion to accept report as read with a second by Mr. Flick. Motion passed.

Water & Street Report: Mr. Deyoe read the report(1) He stated there had been great effort of all employees working together to clear snow and cleaning catch basins to help with the flooding from recent snow melt and rain. (2) Kevin presented possibility of putting a dehumidifier in at the Water Plant per recommendation by Rex Byers Heating & Cooling to better control humidity without having to keep the temperature so low during the summer. Council approved the $2,400.00 cost stating it will help with the life of equipment so this would be a maintenance issue. Motion was then made by Mr. Flick to accept the report as read with a second by Mr. Adams. Motion passed.

Fountain: Dwight Schaaf submitted a proposal to do maintenance and replacement of things to get the fountain back up and running. The cost is $5,200.00. Main Street is to help with this project. Kevin Moss was asked to schedule Dwight Schaaf to begin work on the fountain as soon as possible.

Wastewater Plant Report: Mr. Deyoe read the report. Bryan Klein, Superintendent, stated (1) that two times with the snow melt and rain the plant was close to discharging close to maximum for the new plant. Mr. Deyoe said the town might need a manhole party at the next large rain to help find where extra storm water is coming into town and running into our plant system. (2) Lab training is finished and with using our own equipment instead of sending lab work out will save $5,500.00 annually. (3) Liquid sludge wasting down to solids will save us approximaetely $4,000 each load with the system we are now using instead of having Merrill Bros. dispose of it for us. There will also be an improvement when our digesters are on line. Motion was made by Mr. Flick and seconded by Mr. Everling to accept Wastewater report. Motion passed.

Park Advisory Board: Jolene Rule, Chairman, stated they are to have a meeting next week and will have a report next month.

Unfinished Business: Mr. Flick – None; Mr. Adams – Michelle Monize asked him if a permit was needed for Little League kickoff parade. Council said she should coordinate with Marshall Bennett about this; Mr. Everling – Nothing; Joyce Flick – Nothing; Mr. Deyoe – stated John Wright approched council about the vacant Clerk Treasurer position. He was told to contact David Tharp, Howard Co. Democratic Party as they are now in the position to appoint someone. If they don't act the council can take action and fill the position.

New Business: Mr. Deyoe stated (1) there will be a new policy on pool fills this year to give a break in wastewater for the month of May only because all residents will be on the Summer Sprinkling Credit for the months of June, July and August. There are stipulations for those applyiing for this credit. A notice will be put in the Grapevine. (2) Document Delinquent Arrangement Policy on utilities is in the process. (3) April is the month of the Military Child. There is a statewide Purple Up day on Tuesday April 15. Mrs. Flick will work on getting others in the town on board with this. Mr. Deyoe stated that it is the least we can do to recognize the children of military families.

Guests: Ray Mumaw, when discussing the budget I had asked if funds were available for hiring another police officer? Mr. Deyoe said there are funds, but they are being cautious and are waiting for the OK that the budget will not be cut. The police subcommittee is ready to work with Marshall Bennett to get another officer on the streets as soon as they hear from the state. Mr. Mumaw said he appreciates seeing our officers in town day and night.

Motion was made by Mr. Everling to adjourn meeting with a second by Mr. Flick. All agreed.Meeting adjourned at 7:20 PM.