December 27, 2012 Town Council

December 27, 2012
Town Council

Council met at 6:00 PM,
Joyce Higginbottom, Dan Adams, Scott Flick, Todd Everling, Joyce Flick and Carolyn Johnson.

Joyce Higginbottom opened the meeting with a motion made by Dan Adams and seconded by Scott Flick for an Emergency Water Meeting.  Subject US 35/ SR 213 Water line.
Three contractors were contacted to bid for repairs.  Noland Excavating (Sean Noland will be in Florida) - No bid.  Hugh Wyrick was also leaving for Florida and thought the job was to big for him. No bid.  Harvey Construction Co., Inc.  gave an estimate of $75,000.00.  They will start 12/26/2012 with the boring.  12/27-28, 2012 and work throught the weekend to get it done.  Policy Change: Homeowners are to be responsible for water/sewage bill and not the renters.

Motion was nade by Scott Flick and seconded by Dan Adams to approve the Additional Appropriation Resolution/Ordinance 201001111 MVH - Salaries in the amount of $12,500.00.  Motion passed.  This had been advertised in the Kokomo Tribune 10 days previously.

Dan Adams made the motion to adjourn.  Scott Flick seconded.

December 11, 2012 meeting

December 11, 2012 meeting at 6:00 PM

Those attending: Scott Flick, Dan Adams, Joyce Higginbottom, Todd Everling, Carolyn Johnson, Joyce Flick.

Ordinance number 2012-13 An Ordinance establishing the voting districts of the Town of Greentown. Signature page is to be resigned.

MVH Fund put in additional appropriation of $12,500.00 to appropriation line, motion was made by Todd Everling and seconded by Dan Adams.  Motion passed.

Scott Flick made the motion to amend Capital Improvement plan the Town of Greentown hereby adopts an Amended Capital Improvement Plan for the Town of Greentown to provide for its expenditure of all the Economic Development Income Tax (EDIT) Revenue.  A portion of the Riverboat Fund, and all the General Landfill Revenues and the plan is as follows:

1. Completing the landfill remediation and closure process.
2. Development of objectives concerning land use, infrastructure, thoroughfares, drainage, etc.
3. Revitalization of downtown Greentown and
4. Revitalization of local neighborhoods.

The Town Council of the Town of Greentown designates that the Economic Development Income Tax revenue be utilized for the purpose of completing the landfill remediation and closure process through the year 2013.  The Town Council also hereby authorizes landfill expenditures from the Riverboat Fund and/or the General landfill Revenues as needed to complete landfill remediation projects in 2012 and 2013.  Dan Adams seconded. Motion passed.

Salary Ordinance 2012-14 needs new figures.

Dan Adams made the motion to adjourn. Scott Flick seconded.

Public Hearing December 4, 2012

All Board members present.  Town Attorney Jeremy Peelle

A public hearing for Ordinance 2012-16 was held at 7:00 PM in the Town Hall pf the City of Greentown, Indiana prior to the regular December meeting.

Also present: Ryan Brauen, Cheryl Buckley, Jef Buckley, Doug Baldassari, Kevin Moss, Donald Downs and Jolene Rule.

Town Council Meeting December 4, 2012

Town Council

December 4, 2012

All Board Members Present. Town Attorney, Jeremy Peelle

Dan Adams opened the meeting with prayer.  Cheryl Buckley led the pledge of allegiance.

Motion to approve the previous minutes as read made by Dan Adams and seconded by Scott Flick.  Motion passed.

Attorney, Jeremy Peelle – SRF had minor changes in the language of the November 13^th meeting that need to be amended.

Engineer, Ryan Brauen – We will be preparing the notice of award letter for our meeting on the first – will forward to us before meeting.  Also send us a copy of our agreement for construction engineering services and inspection.  Present this on the first or February 8, 2013.

Doug Baldessari / Umbaugh – SRF Bond closing set for 11^th of December.

Greentown Volunteer Fire Co. – Not present due to a fire run

Police Report – Motion made by Dan Adams seconded by Todd Everling to accept as read. Motion passed.

Water/ Street Report – Motion made by Scott Flick to accept, seconded by Scott Deyoe. Motion passed.

Wasterwater Report – Dan Adams made the motion to accept, Scott Flick seconded.  Motion Passed.

Park Advisory Board – Jolene Rule stated all went well with the Community Garden, Farmers Market and Holiday Bazaar.

Ordinance 2012-13 Establishing the voting districts for the Town of Greentown.  3^rd reading.  Motion to accept made by Todd Everling, seconded by Scott Deyoe.  Motion passed.

Ordinance 2012-14 Salary Ordinance for Employees for Town of Greentown.  3^rd reading.  Also personnel policies attached.  Motion to modify this reading and suspend the rules to rewrite the Salary Ordinance with a new raise of $800.00 base salary increase for the full-time employees and $.35/hr. for part-time employees.  Scott Flick made the motion and seconded by Dan Adams.  Motion passed.  Motion to approve Ordinance 2012-14 made by Scott Flick seconded by Dan Adams. Motion passed. Motion to approve Personnel Polices made by Todd Everling, seconded by Scott Deyoe.  Motion passed.

2^nd reading – An Ordinance Establishing an amended schedule pf rates and charges to be collected by the town of Greentown Indiana from owners of property served by the sewage works of said town.  Ordinance 2012-16 was read in full by Dan Adams.  Motion to suspend the rules and pass on the second reading was made by Todd Everling and seconded by Dan Adams.  Motion passed.

New Business:  Motion to accept the contract for 2013 with the Kokomo Humane Society was made by Scott Deyoe, seconded by Scott Flick. Motion passed.

An adjustment of $25.90 for October was amended on the 11/30/2012 Fuel Log and recorded properly on Barn Log Sheet.

Keystone Software – Annual Disaster Recovery Agreement for a fee of $275.00/year.  Motion to table made by Todd Everling, seconded by Scott Flick. Tabled until Scott Deyoe can do research further.  Motion passed.

Certificate of Insurance for firefighters and equipment will be requested from the Greentown Volunteer Fire Company.

Additional appropriation tabled.

Jef Buckley pointed out the wrong date for water repair on Main & Maple. It should have been 11/23 instead of 1/23.

Dan Adams made the motion to adjourn. Scott Flick seconded.

Wastewater special meeting November 13, 2012

Wastewater Treatment Plant Public Meeting November 13, 2012

All Board Members present. Town Attorney, Jeremy Peelle

Public Hearing on Rate Ordinance 2012-16

1^st reading – AN ORDINANCE ESTABLISHING AN AMENDED SCHEDULE OF RATES AND CHARGES TO BE COLLECTED BY THE TOWN OF GREENTOWN INDIANA FROM OWNERS OF PROPERTY SERVED BY THE SEWAGE OF SAID TOWN.  Ordinance read in full by Joyce Higginbottom, President.

Motion to adjourn made by Dan Adams seconded by Scott Flick.

Town Council Minutes November 6, 2012

Town Council November 6, 2012

Town Board members present: Joyce Higginbottom, Scott Flick, Dan Adams, Scott Deyoe, Todd Everling. Carolyn Johnson and Jeremy Peelle.

Meeting was brought to order by Dan Adams with prayer.  Amber Everling led the pledge of allegiance.

Dan Adams made the motion to accept the October 2012 minutes.  Todd Everling seconded.  Motion passed.

Jeremy Peelle, Attorney – Bond Ordinance/SRF Loan agreement.

Engineer: Ryan Brauen 11-13-2012 public hearing on Rate Ordinance @ 7:00 PM.

Rate Hearing on 12-4-2012 @ 7:00 PM   Caucus at 6:45 and Board Meeting at 7:30 PM.

Presented bid tabulation on five bidders.

Fire Department: Tom Hendricks had to leave on a fire run.

Police Report: Dan Adams made the motion to accept.  Todd Everling seconded. Motion passed.

Water & Street Report : Scott Flick made the motion to accept.  Dan Adams seconded.  Motion passed.

Wastewater Report: Scott Flick made the motion to accept.  Dan Adams seconded. Motion passed.

Park Advisory Board: Holiday Bazaar 11-17-2012 9:00 AM to 3:00 PM

H. J. Umbaugh presented Rate Study.  Discussion followed.  Motion to authorize Umbaugh with Town Attorney to prepare the Rate Ordinance with the wraparound debt service minimum coverage which is an amortization of the proposed capitol improvement plan which would result in a one time across the board rate increase of 81% on all rates for a present household service of 4566 for 4 thousand gallons that would go to $82.50. Motion was made by Scott Deyoe seconded by Todd Everling. Motion passed.

Scott Deyoe made the motion to accept SRF national parameters for the loan.  Todd Everling seconded. Motion passed.

Motion to suspend rules of Ordinance 2012-15 construction of additions and improvements to the Sewage Works of the Town of Greentown the issuance of revenue bonds in one or more series to provide for the cost thereof the collection segregation distribution of the revenues of said works the safe guarding of the interest of the owners of said revenue bonds other matters connected therewith including the issuance of notes and anticipation of bonds and repealing ordinances inconsistent herewith made by Scott Flick and seconded by Dan Adams. Motion passed.

Ordinance 2012-13  Establishing the voting districts for the Town of Greentown. 2^nd reading.

Ordinance 2012-14  Salary Ordinance for employees for Town of Greentown. 2^nd reading. Also personnel policies attached.

Motion to accept Ordinance 2012-15 made by Dan Adams and seconded by Scott Flick.   Motion passed.

Dan Adams made the motion to adjourn. Todd Everling seconded.

Town Council Minutes October 2, 2012

Town Council meeting October 2, 2012

Present: Joyce Higginbottom, Dan Adams, Todd Everling, Scott Flick, Carolyn Johnson and Jeremy Peelle.

Meeting was brought to order with prayer by Dan Adams. Kevin Moss led the pledge of allegiance.

Dan Adams made the motion to accept the September 4, 2012 minutes.  Todd Everling seconded, Motion passed.

Jeremy Peelle, Attorney,

1.       Town Policy on employee benefits

2.       Salary Ordinance for 2013

3.       Ordinance on Redistricting

Ryan Brauen, Engineer/Wessler Engineering

1.       Bids on project Tuesday October 9^th at 3:30 PM.  They will take the bids to review at our November meeting-will provide Umbaugh with apparent low bidder.  Have had good response and are very optimistic. As bids come in write time and date, but do not open them.  Need verbal authorization from Eastern Howard School on construction easement.  Dan Adams to follow up with written authorization from the school.

Doug Baldessari and Brittany Dollar/ H.J. Umbaugh & Associates

                Presenting rate study on 5.5 million dollars for this sewage project.  Next month meeting will present final rate ordinance to act upon.  Scott Deyoe made the motion to approve the Umbaugh Rate Study for the amount not to exceed $30,000.00 which is the maximum estimated fees at the back of the proposal dated September 28, 2012.  Todd Everling seconded.  Motion passed.

Greentown Fire Department – 43 EMS Runs, 3 Fire Runs and 9 Rescue Runs.  Still working with Township trustees on the lease agreement.  Hope to have paperwork by next meeting.

Police Report – Dan Adams motion to accept. Todd Everling seconded.  Motion passed.

Water/Street Report – Scott Flick motion to accept. Dan Adam seconded. Motion passed.

Wastewater Report – Dan Adams motion to accept. Scott Flick seconded. Motion passed.

Park Advisory Board Report presented by Jolene Rule.  Holiday Bazaar November 17^th at fairgrounds. Booth space $30.00.

Unfinished Business;

Waste management: Change pickup from Friday to Wednesday.  Motion made by Todd Everling to accept.  Scott Deyoe seconded.  Motion passed.  It will be their expense to notify residents of change on November 7, 2012.

Cell Tower Letter: Kevin Moss to send registered letter to owner reassuring us they will not disturb the land.

Ordinance Number 2012-13 AN ORDINANCE ESTABLISHING THE VOYING DISTRICTS OF THE TOWN OF GREENTOWN. First Reading 10/02/2012.

Motion made by Scott Flick to pay $.44 mileage reimbursement for each business mile driven as per state mileage reimbursement rate of 5/1/2011.

Motion made by Dan Adams for Joyce and Sharon to attend Keystone Software meeting on Wednesday  November 14, 2012 at Wabash Honeywell Center.  Scott Flick seconded.  Motion passed.

Motion to accept AT & T contract at $246.98 monthly for 48 months made by Scott Deyoe second by Scott Flick. Motion passed.  Commend Deputy Clerk for finding the overbilling and working with AT&T for reimbursement.

Downey Insurance – presented award for excellent worker safety record for 2011.

Dan Adams made motion to donate $50.00 for Buddy Walk/Down Syndrome as per letter received from Kim Hendricks.  Todd Everling seconded.  Motion passed.

Ordinance 2012-12 ORDINANCE/RESOLUTION FOR APPROPRIATIONS AND TAX RATE FOR THE YEAR ENDING 12-31-2013.  Todd Everling made the motion to accept.  Dan Adams seconded. Each council member was poled individually. Higginbottom – aye  Dan Adams – aye   Todd Everling – aye  Scott Deyoe – aye   Scott Flick – aye   Motion passed.

Ordinance Number 2012-14 SALARY ORDINANCE TOWN OF GREENTOWN AND TOWN OF GREENTOWN PERSONNL POLICIES AND  EMPLOYEE BENEFITS held for review until next month. Board meetings: November  6^th regular meeting and November 13, 2012 at 7:00 PM ( no caucus).

Dan Adams made the motion to adjourn. Todd Everling seconded.