Town Council Minutes April 5, 2011

April 5, 2011        7:30 PM                Scott Flick absent

Opening prayer given by Dan Adams followed by Rachel Jenkins leading the Pledge of Allegiance.

Minutes of previous meeting approved as written on a motion by Dan Adams with the second by Todd Everling.

1. Attorney Peelle still working on Landfill issues and one collection account.
2. Engineer: Ryan had WWTP Capacity Study and discussed with Council members showing future areas that could be added and the effect on the system and plant.
3. Fire Department Chief said there were 46 total runs for March and 138 for the year so far.  Also presented Fire Contract for next year.
4.  Police report read and approved on a motion by Todd with the second by Dan.
5. Water & Street report read and approved on a motion by Todd with the second by Dan.
6. Wastewater report read and approved on a motion by Dan with the second by Todd.
7. Park Advisory report read by Jolene Rule and said the school has contacted her about receiving a $2700.00 grant from Lowe’s for a Community Garden on school property.
8. Dan Adams said he has been talking with Danny Barton about his
   Payton Street
   property. His septic tank has been dumping raw sewage above ground and he needs to hook up to town sewer system.  The Ordinance says if there is a sewer within 300 feet of his property he must hook up to it at his expense.  The Board of Health has given him 60 days to comply and the town has given him 30 days to clean up the weeds, etc.  and he would like an extension on it to go along with the Board of Health rules.  Scott Deyoe made a motion to give him until the last day of May to comply with our notice.  The motion was seconded by Todd and carried.
9. The fire contract was presented and accepted on a motion by Todd with the second by Dan.
10. Everyone was reminded of the meeting on April 13^th concerning the State Road 35 project that will affect Greentown.  This is a Public Hearing but you must contact them prior to the meeting if you want to speak.  You may also send written suggestions and they will accept them up to two weeks after the hearing.
11. President Higginbottom said there is a vacancy on the Board of Appeals to fill the spot vacated by Mike Sheridan.
12. President Higginbottom read a letter of resignation of Town Clerk Treasurer Barbara Middleton effective June 30, 2011.  Todd Everling made a motion to accept with the second by Dan Adams.  Carried.
13. Marshall Bennett asked permission to close
    Payton Street
    on Tuesday, April 26^th for a mock disaster and also set aside Wednesday, April 27^th as a rain date.  The entrance into the Fairgrounds where trash bins are located will be accessible and also the entrance into the fairgrounds from
    Maple Street
    will be open.  The crash scene will be set up Tuesday morning and if it rains the street will be closed overnight.  Dan Adams made a motion to accept with the second by Todd.
14. Kevin said he forgot during the meeting but they had a Wellhead Protection meeting and it was recommended that the fuel tanks be double walled tanks at the Pole Barn and he priced these and they would be approximately $2,000.00 each.  Dan Adams said Greentown Equipment just got some new double wall tanks and they were provided by the fuel company.  Kevin will check with the company now servicing us to see if they will provide them and if they don’t h will look into Co-Alliance, the same place Greentown Equipment got theirs.
15. Ordinance 2011*2 had the second reading by Scott Deyoe and there was hardly anyone present to listen.  No one had any comment so it will have the 3^rd reading next month or suspension of rules and pass on second reading.
16. Dan made motion to adjourn with the second by Todd. Meeting adjourned at 9:03 P.M.  

Special Meeting March 29, 2011

Special Meeting March 29, 2011

All members present, Clerk Treasurer absent

Meeting opened with much discussion on how to approach a fix on the landfill situation.  No one seems to have any money to help us at this time.  As of last years meeting with Keramida there were several suggestions as to how to fix the problem.  Kevin was to get quotes on the recommended suggestion of the trench and this was already submitted to IDEM and approved.  The estimation is between $40,000.00 and $60,000.00.  This would include the digging, stone & pipe. Many questions arose and Kevin wonders what would happen if we hit trash when trenching.  It was recommended that Attorney Peelle draft a letter to the adjoining property owners and IDEM on our intentions.

Dan Adams made a motion that the letter give a time frame as to what we are doing and preparing to do so they understand what our plan of attack is and then when we get to the point of selecting a contractor, we will use EDIT money to pay the bill as per our Ordinance.  Todd made a second to the motion and it carried.

Attorney Peelle will draft a letter to send to adjacent property owners and work on a draft to send to IDEM and email to Joyce and she in turn will e-mail to council members and Utility Office can type up the letter and send to whoever we need to send it to.

Dan received a letter from Marshal Bennett saying he received a call from Captain Jerry Asher and he has located a 30 foot by 8 foot office trailer and would like permission to put it at the firing range as a classroom facility.  It would remain on wheels other than trimming for leveling and stabilization.  We would invite any question and should contact IDEM for permission.  Attorney Peelle thinks IDEM will approve but we do need to get their permission and they will want to know exactly where it will be located and that it is a transit, mobile vehicle.  He will get with Asher to let us know where it will go (aerial view) and will send a request to Jerry Rust, the head cheese at IDEM.

Dan Adams made a motion to adjourn with the second by Scott Flick. Motion carried.

Note: Clerk could not hear the comments from Deyoe, Everling, Flick and some of Kevin’s due to the inadequate recorder. Minutes taken from recorder.

Also FYI: Riverboat money was used last year to pay Keramida and we made a new capital plan and Ordinance to use EDIT money this year for same.