Greentown Town
Council Meeting
July 21, 2015 6:30 PM
Members Present: Scott Deyoe, Todd Everling, Dan Adams, J.
Scott Flick, Clerk Teresa Duke
Absent: Joyce Higginbottom.
Meeting was called to order by President Scott Deyoe.
Minutes of Previous Meeting: The minutes of the previous
meeting were presented for additions or corrections. Mr. Deyoe asked
for a motion to accept. Motion was made by Mr. Flick. Motion was
seconded by Mr. Adams. Motion carried.
Approval of Dockets: General Fund total expenses for July
8
th – July 21
st were $30,648.79. Water Co.
was $8,173.98. The Wastewater Utilities totaled $21,888.36. Mr.
Deyoe asked for a motion to accept. Motion was made by Mr. Everling.
Motion was seconded by Mr. Adams. Motion carried.
Approval of Utility Service Group Contract: Mr. Deyoe
read the Water Tank Maintenance – 200,000 Gallon Elevated –
North Tank contract between the Utility Service Co., Inc. and
Greentown Municipal Water, Indiana.
Contract Price/Annual Fees:
The tank shall receive a mixing system installation, chemical clean
washout and repairs prior to the end of Contract Year 1. The tank
shall receive an exterior renovation prior to the end of Contract
Year 2. The first five annual fees shall be $33,216.00 per Contract
Year. The annual fee for Contract Year 6 and each subsequent annual
fee shall be $13,794.00 per contract year; however, in Contract Year
9 and each third anniversary thereafter, the annual fee shall be
adjusted to reflect the current cost of service. The adjustment of
the annual fee shall be limited to a maximum of 5% per annum. All
applicable taxes are the responsibility of the Owner and are in
addition to the stated costs and fees in the Scope of Work No. 1.
The entire contract is available for public review at the Greentown
Utility Office. Mr. Deyoe asked for a motion to accept the Utility
Service Group contract for the North Water Tank. Motion was made by
Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.
Mr. Deyoe read the Water Tank Maintenance – 300,000 Gallon
Elevated – South Tank between Utility Service Co., Inc. and
Greentown Municipal Water, Indiana.
Contract Price/Annual Fees:
The tank shall receive a mixing system installation, chemical clean
washout and repairs prior to the end of Contract Year 1. The tank
shall receive an exterior renovation and interior renovation prior to
the end of Contract Year 3. The first five annual fees shall be
$35,740.00 per Contract Year. The annual fee for Contract Year 6 and
each subsequent annual fee shall be $16,698.00 per Contract Year;
however, in Contract Year 9 and each third anniversary thereafter,
the annual fee shall be adjusted to reflect the current cost of
service. The adjustment of the annual fee shall be limited to a
maximum of 5% per annum. All applicable taxes are the responsibility
of the Owner and are in addition to the stated costs and fees in this
Scope of Work No. 2. The entire contract is available for public
review at the Greentown Utility Office. Mr. Deyoe asked for a motion
to accept the Utility Service Group contract for the South Water
Tank. Motion was made by Mr. Everling. Motion was seconded by Mr.
Flick. Motion carried.
Old Business & Engineer Report: Ryan Brauen presented
to the Town Council the Tabulation of Quotes for project #
132010.04.001 for the Meadows Lift Station Improvement Project.
- Davidson Excavating quote - $158,000
- Deichman Excavating quote - $163,800
- F & K Construction, Inc. quote - $95,203.
Mr. Deyoe asked for motion to accept the quote from F & K
Construction, Inc, to perform the work at the Meadows Lift Station.
Motion was made by Mr. Everling. Motion was seconded by Mr. Adams.
Motion carried.
F & K Construction, Inc. submitted and Wessler Engineering
reviewed the Bond and Insurance and other items that were required by
the quote package. Mr. Deyoe asked for a motion to accept the Bond
and Insurance as presented by F & K Construction, Inc. Motion
was made by Mr. Everling. Motion was seconded by Mr. Adams. Motion
carried.
Mr. Deyoe read the Agreement
with F & K Construction,
Inc. on the Meadows Lift Station Rehabilitation Greentown, Indiana –
Wessler Project No. 132010.04.001 for $95,203.00. Mr. Deyoe asked
for a motion to accept the Agreement
with F & K
Construction, Inc. for the Meadows Lift Station Rehabilitation at the
cost of $95,203.00. Motion was made by Mr. Everling. Motion was
seconded by Mr. Flick. Motion carried.
Mr. Deyoe asked for a motion to accept the Notice to Proceed
dated July 21, 2015 for F & K Construction, Inc. on the
Meadows Lift Station Rehabilitation. Motion was made by Mr.
Everling. Motion was seconded by Mr. Flick. Motion carried.
Mr. Deyoe asked for motion to submit a purchase order to BL
Anderson for $37,110.00 for equipment to be used at the Meadows Lift
Station Improvement Project. Motion was made by Mr. Everling.
Motion was seconded by Mr. Flick. Motion carried.
Ryan Brauen discussed Project Memorandum – SR 213 Sanitary Sewer
Extension. A sanitary sewer extension has been proposed to serve
eight properties, located east of SR 213. To achieve this objective,
four alternatives were considered. One of the four alternatives has
been eliminated because of the constraints of the project.
Engineer’s Opinion of Probable Project Costs – Conceptual Cost
Estimates
Alternative
|
Construction Costs
|
Non-Construction Costs
|
Total Costs
|
Gravity Sewer 01
|
$213,500
|
$115,000
|
$328,500
|
Low Pressure 03
|
$124,500
|
$84,000
|
$208,500
|
Low Pressure 04
|
$95,000
|
$65,000
|
$160,000
|
The operation and maintenance costs were not included in this cost
estimate.
The Council discussed bringing these eight properties into town
and offering them sewer service. The Town Council will have further
discussions on this matter.
New Business: Mr. Deyoe read Jared Isaac’s letter of
resignation from his position as a Water Department Manager dated
July 16, 2015. The Town Council thanked Mr. Isaac for his service
and wished him the best with his future employment as a firefighter
in Charlotte, South Carolina. Mr. Isaac last day of employment will
be July 31, 2015. Mr. Deyoe asked for a motion to accept Mr. Isaac’s
resignation. Motion was made by Mr. Everling. Motion was seconded
by Mr. Flick. Motion carried.
Re-adoption of Ordinance No. 2015-4: For the purposes of the
Ordinance hearing, Mr. Jeremy Peelle, the attorney for the Town, was
also present at the meeting.
Mr. Deyoe stated that on March 24, 2015, the Council introduced
Ordinance No. 2015-4, a bond ordinance prepared by Bose, McKinney &
Evans LLP in connection with the proposed issuance of waterworks
refunding revenue bonds by the Town for the purpose of providing
funds for the current refunding of the Town’s Waterworks Revenue
Bonds of 2003, and adopted said Ordinance No. 2015-4 on unanimous
vote of the Council members present.
Mr. Deyoe stated that at the March 24, 2015 meeting of the
Council, only 3 of the 5 members of the Council were present at said
meeting and that it is necessary for the Council to readopt Ordinance
No. 2015-4 at this meeting thereby ratifying and confirming the
adoption at the March 24, 2015 meeting.
Mr. Deyoe then stated that it would now be in order for the
Council to finally consider said ordinance for adoption.
Said Ordinance having been read by title, Mr. Everling then moved
that Ordinance No. 2015-4 be adopted, thereby ratifying and
confirming the adoption at the March 24, 2015 meeting. This motion
was seconded by Mr. Flick and on call of the roll was carried by the
following vote: Mr. Deyoe, aye; Mr. Everling, aye; Mr. Flick, aye;
and Mr. Adams, aye.
Mr. Deyoe announced that Ordinance No. 2015-4 had been duly passed
and adopted.
Mr. Deyoe read Resolution 2015-2 Transfer: Whereas, by Indiana
Statute 36-1-8-5, the Town of Greentown will transfer the unused
appropriations from the General Fund to the Rainy Day Fund. The
transfer amount of $80,356.00 will take place in January of 2016.
Mr. Deyoe asked for a motion to accept Resolution 2015-2 Transfer.
Motion was made by Mr. Everling. Motion was seconded by Mr. Adams.
Motion carried.
Mr. Deyoe asked for a motion to authorize Clerk Treasurer Teresa
Duke, to sign the Notice of Intent to Sell Bonds. Motion was made by
Mr. Everling. Motion was seconded by Mr. Adams. Motion carried.
Selling the bonds which the Greentown Water Co. holds will allow
refinancing the bonds at a lower rate. The amount of the bonds is
$1,140,000.00.
Mr. Deyoe read the Preliminary Official Statement Dated July 20,
2015.
This statement allows offering the Greentown Water Co.
bonds on the market. Payment due dates starting January 1, 2016 thru
January 1, 2024 for a total of $1,140,000.00. Mr. Deyoe asked for a
motion to accept the Preliminary Official Statement Dated July 20,
2015. Motion was made by Mr. Everling. Motion was seconded by Mr.
Flick. Motion carried.
Mr. Deyoe asked Mr. Peelle to prepare a quit claim deed for the
property that Indiana Wesleyan University is donating to the Town of
Greentown. Indiana Wesleyan University representatives will be at
the August 4
th Town Council Meeting to finalize this
transaction.
Mr. Deyoe announced that immediately following the Town Council
Meeting on August 4
th there will be an executive session
to discuss personnel issues and staffing for the Town of Greentown.
Mr. Deyoe asked all those in favor acknowledge aye. Mr. Everling,
Mr. Adams and Mr. Flick said aye.
Guests: None.
Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion
was made by Mr. Flick. Motion was seconded by Mr. Adams. Motion
carried.