Town Council minutes September 4, 2012

Town Council Minutes September 4, 2012

Present: Joyce Higginbottom, Dan Adams, Todd Everling, Scott Deyoe, Scott Flick, Carolyn Johnson and Jeremy Peele.

Meeting was open with prayer by Dan Adams. Pledge of Allegiance led by Jolene Rule. Motion to accept August minutes was made by Scott Flick and seconded by Todd Everling.  Motion passed. 

Attorney: Jeremy Peele

1. Start working with Mr. Norland at Wesslers to straighten out easement errors from Mr. Minor.  Hope to have done in short order.
2. Will have Salary and Policy Ordinance ready at the next meeting so we can get three readings in.
3. Redistricting Ordinance ready for next meeting so we can get three readings in before the end of the year.

Ryan Brauen – Amendment No# 4 to the existing agreement covering the bids phase of the Wastewater Treatment Plant Expansion – fee of $30,000.00 to cover the bid phase of the upcoming project.  This will cover everything now until construction starts in February 2012.  Primarily coordination with contractors, receiving of bids, answering all contractor’s questions, Pre bid meeting, SRF, Umbaugh and Ice Miller correspondence; design contract will end once the project advertises next Wednesday 9/11/12 and 9/18/12.  Pre-bids scheduled 9-25-2012, Bids to be received 10-9-2012.  Plans and spec to be sent to town.  Motion that we approve Amendment No#4 to the agreement between the Town of Greentown, Indiana and Wessler Engineering the Amendment is to cover the bid phase of the project the sum of the contract appears to be $30,000.00 made by Scott Deyoe and seconded by Todd Everling. Motion passed.

Greentown Fire Department – no one present

Police Report – Todd Everling made the motion to accept, Scott Flick seconded.  Motion passed. Halloween Hours Wednesday 10/31/2012 6:00 PM to 8:00 PM.

Water & Street Report – Scott Flick made the motion to accept seconded by Scott Deyoe. Motion passed.

Cell Tower – Use Town letterhead stating they are not authorized to disturb any earth without approval from the Town of Greentown and/ or IDEM, upon advice from attorney.

Wastewater Report – Motion to accept made by Scott Flick seconded by Todd Everling. Motion passed.

Waste Management – Motion made by Scott Deyoe and seconded by Todd Everling that Waste Management not be paid until we receive a signed and executed contract – credit us $219.84. Where we have been mischarged and the answer to moving the trash day is no until the contract is received and executed at which time they will be paid.  Motion passed. Revisit next month.

E & B Paving Inc. – Todd Everling made the motion to accept the bid of $21,820.00 for mill and overlay for Holiday Lane – Howard to end including cul-de-sac.  Scott Deyoe seconded. Motion passed.

Park Advisory Board – Community Service Day October 20^th, Farmer Market through October, Holiday Bazaar November 17^th, 10 X 20 shelter built at community garden.

Promotion of Scott Comfort tabled for the month made by Scott Flick and seconded by Todd Everling. Motion passed. Executive session to be held immediately following.

Todd Everling motion to adjourn. Scott Flick seconded.

Town Council Minutes August 7, 2012

Town Council Minutes August 7, 2012

Town Board members present: Joyce Higginbottom, Dan Adams, Scott Deyoe, Todd Everling, Scott Flick and Carolyn Johnson.

Prayer was offered by Dan Adams and Tom Harper led us in the Pledge of Allegiance.

Motion to accept the July minutes was made by Dan Adams and seconded by Scott Flick. Motion passed.

Jeremy Peele:

1)      Presented Ordinance 2012-11

2)      2) Redistricting process needs to be done before the end of the year.

3)      3) Reviewed class action notices against Wells Fargo and JP Morgan.  Advise to do nothing – remain in class – if settlement, we will receive pro rata share.

Asked attorney on 2013 Salary Ordinance to separate salary portion from the town policy portion.  Document salaries/funds and policy portion.  Scott Deyoe made a motion to have Jeremy to start process to separate Salary Ordinance and Policy Manual.  Scott Flick seconded. Motion passed.

Engineer – Ryan Brauen  Finalize the design.  PER on August 13, 2012 to be approved.  Next: authorization to bid.  Holdup on easement with Indian American Water.  Liability insurance amount in question.  Advertise for bids on September 5^th and September 12^th.  Scott Deyoe made a motion in order to maintain this schedule so that we can close on the anticipated closing on the SRF Loan mid December that we authorize Wessler Engineering to prepare and present to the Town of Greentown for publication on September 5^th and second publication on September 12^th a bid back each for the Wastewater Treatment Plant improvement project. Dan Adams seconded. Motion passed.  Scott Deyoe made the motion to accept and approve Ice Miller as bond counsel for the Wastewater Treatment Plant.  Todd Everling seconded. Motion passed.

Fire Department – no one in attendance.

Police Report – Dan Adams made a motion to accept. Todd Everling seconded.  Motion passed.  Marshall Bennett asked for permission to promote Scott Comfort to Chief Deputy Officer.  Todd Everling made the motion to table until further discussion.  Scott Flick seconded. Motion passed.

Water and Street Report – Scott Flick made the motion to accept.  Scott Deyoe seconded.  Motion passed.  Keramida corrective action cost is $2100.00 to be paid from CEBIT Funds. Scott Deyoe made the motion to authorize Keramida to prepare a remediation plan for the high methane at the north test well MP-15.  Seconded by Todd Everling. Motion passed.

Wastewater Report – Dan Adams made the motion to accept. Scott Flick seconded. Motion passed.

Park Advisory Board – Jolene Rule reported Service Day to be held in October.  Holiday Bazaar will be held November 17^th. Concern about putting water to the community garden which is not in the town limits.  Motion made by Dan Adams – Due to the expense involved and due to the fact that this garden is not within the town limits and what it is going to take to be able to run a line out there that we do not do that at this time,  Scott Flick seconded. Motion passed.

New Business – Scott Flick made the motion to suspend employees of the Town of Greentown from driving town vehicles on personal business that has nothing to do with town business.  Motion died for lack of a second.  Scott Deyoe made the motion that we remind all town employees to exercise prudent use of their vehicles and curtail as much as possible personal use of the vehicles with the understanding of the current town’s budget situation.  Todd Everling seconded.  Motion passed.  Department heads to issue letter to curtail employees. Letter to be drafted by the board.

Salary Ordinance and Policy Manual items to consider:

1)      Town employees understand overtime is defined as over 8 hours/day and over 40 hours/week.

2)      Fulltime utility employees who work less than 8 hours/day or 40 hours/week do not receive overtime.

3)      Vacation time must be approved by the Department Superintendant or by a member of the Town Council Subcommittee over the Superintendant.

4)      Utility Office vacation must be approved by a member of the Municipal Board Utility.  No less than ½ day increments.  3 personal days are added to vacation Clarification of Salary Ordinance.

ORDINANCE NUMBER 2012-11 REZONING ORDINANCE

Scott Deyoe made the motion to Suspend the rules for three readings. Scott Flick seconded.  Motion passed.  Motion to adopt was made by Scott Flick and seconded by Dan Adams.  Motion passed. Poling of Board: Scott Flick – Yea, Scott Deyoe – Yea, Todd Everling – Yea, Dan Adams – Yea, Joyce Higginbottom – no vote.

Dan Adams made the motion to adjourn. Scott Flick seconded.

Town Council Meeting July 3, 2012

Town Council Meeting

July 3, 2012

Town Board members present: Joyce Higginbottom, Scott Deyoe, Dan Adams, Todd Everling and Carolyn Johnson.  Scott Flick absent.

Meeting was brought to order with prayer by Dan Adams.  Sammi Armstrong led the pledge of allegiance.

Jeremy Peele, Attorney – Costs from the clean-up of the Ford property (133 North Hammer Street, Greentown) in the amount of $6,724.48 has been presented to Ford’s attorney.  Trash Removal Ordinance 2012-10 has been prepared.

No items from the engineer.

Greentown Fire Department: Kevin Breisch reported 133 EMS Runs – 5 Rescue Runs and 2 Fire Runs for a total of 40.  No report on lease agreement.

Police report for June was read.  Motion to approve was made by Todd Everling and seconded by Scott Deyoe.  Motion passed.  Marshall Bennett said he had received a letter from Richard Z. Cranor notifying us of his retirement as Chief Deputy Marshall effective at midnight on July 31, 2012.

Motion made by Dan Adams and seconded by Todd Everling to accept the Water & Street Report as read. Motion passed.

Motion made by Todd Everling and seconded by Dan Adams to accept the Wastewater Report as read.  Motion passed.

Jolene Rule was absent for Park Advisory Board Report.  November 17^th has been set for the Holiday Bazaar.

Unfinished Business: It was determined that the grease concern coming from King Chef Chinese Restaurant that affects Hasler-Stout Funeral Home and Down On Main Street is a civil matter.  It was recommended that Hasler – Stout put in a separate lateral.

Mark Bradford rezoning at 506 E. Walnut.  This was tabled until August 7^th meeting since there was no quorum for vote.

New Business: Motion made by Scott Deyoe and seconded by Dan Adams to close East Payton Street from the drive on the east side of livestock pavilion to Maple Street during our annual 4-H Fair.  Saturday morning July 7 thru early Sunday morning July 15, 2012.  Motion passed.

Motion made by Dan Adams and seconded by Todd Everling to close Meridian Street north from stoplight to first alley each Thursday from 6:00 to 9:00 PM for Music at the Fountain.  Motion passed.

Scott Deyoe reported on the Budget Workshop held on 6/27/2012.  More revenue needs to be collected for the Town.  It was decided to charge residents $10.00 per month for trash pickup.  AN ORDINANCE ESTABLISHING TRASH REMOVAL RATES FOR THE TOWN OF GREENTOWN, INDIANA was read. Motion to accept made by Scott Deyoe and seconded by Todd Everling.  Vote was Everling and Deyoe yea – Adams nay.  Second reading will be July 24, 2012.  Motion to adjourn was made by Dan Adams seconded by Todd Everling. 

Town Council Minutes June 5, 2012

June 5, 2012

Joyce Higginbottom, Scott Flick, Todd Everling, Dan Adams and Carolyn Johnson present.

Dan Adams opened the meeting with prayer. Ron Simpson led us with the pledge of allegiance.

Motion was made by Dan Adams to approve the May minutes as read.  Scott Flick seconded. Motion passed.

Attorney Jeremy Pele – Survey for easement in Meadows  - legal challenge since an error was made by a now deceased surveyor.  History on alley N/S platted by fire station.  E/W need to check on platting.  Nepotism Ordinance.  Heritage Financial in donating land for park.  Joyce Higginbottom felt the town had not agreed to accept this donation.  Jolene Rule said the ministerial association has a fund set up to pay all maintenance fees.  Asked that a written proposal be presented before the town council votes.

Ryan Braun – Wessler Engineering. Bulk of work done was several permits: 1) Howard County Permit 2) IDEM Construction Permit 3) SRF PER Review 4) Army Corp. Permit.  SRF will need to close loan before the end of he year assuming we are funded.  We hope to be funded in July.  Wessler will come out with a schedule so we may schedule meetings in order to make our deadlines.

Discussion tabled until July meeting concerning the lateral connecting Hasler/Stout Funeral Home, Down on Main Street and King Chef.

Tom Hendricks presented the Greentown Fire Department Report.  39 EMS, 9 Rescue and 7 Fire Runs.  Lease Agreement with the Greentown Fire Department at 224 N. Meridian for 20 years was presented.  Motion made by Scott Flick and seconded by Todd Everling to accept. Motion passed.

Police Report – Motion made by Todd Everling and seconded by Dan Adams to accept as read.  Motion passed.  Jeff Bennett asked that Darryl Lutz be sworn in as a deputy.  Ford property has been given two weeks to clean up.  This expires at noon on 6-12-2012.  If not in compliance then the town can hire a contractor to clean the property.

Water/Street Report – Motion made by Dan Adams to accept and second by Scott Flick. Motion passed.

Wastewater Report – Motion made by Todd Everling and seconded by Scott Flick to accept. Motion passed.

Park Advisory Board – Jolene Rule presented the report for June.  Requested permission to plant a Tulip Tree.  Motion was made by Scott Flick and seconded by Todd Everling to plant the Tulip Tree.

Contract with Waste Management had a motion to accept made by Todd Everling and accepted by Dan Adams. Motion passed.

Bradford rezoning from R1 to R4. Motion was made by Scott Flick and seconded by Todd Everling to grant rezoning from R1 to R$.  Vote was taken Scott Flick and Todd Everling – Yea  Dan Adams abstained.  Joyce Higginbottom had no vote.  Did not pass because there was no quorum. Motion tabled until July.

Motion to pay WMS Electronics, LLC for a radio siren control was made by Todd Everling and second by Dan Adams. Motion passed.

Ordinance 2912-9 AN ORDINANCE REQUIRING THE TOWN OF GREENTOWN TO COMPLY WITH THE NEPOTISM AND CONFLICT OF INTEREST PROVISIONS OF INDIANA CODE 36-1-20.2 ET SEQ.  Motion to suspend rule was made by Todd Everling and seconded by Scott Flick.  Motion passed.  Motion to approve Ordinance 2012-9 was made by Scott Flick and seconded by Dan Adams. Motion passed.

Dan Adams made the motion to adjourn with Scott Flick seconded.

Town Council Minutes May 1, 2012

May 1, 2012

Present: Joyce Higginbottom, Dan Adams, Scott Flick, Todd Everling, Scott Deyoe and Carolyn Johnson.

Meeting was opened with prayer by Dan Adams. Gene Miller led the pledge of allegiance.

Minutes of previous meeting were reviewed. Motion made by Dan Adams and seconded by Todd Everling to approve as read.  Motion passed.

Attorney Jeremy Peelle presented Ordinance 2012-7 and Ordinance 2012-8.  He had received a call from John Green of Heritage Financial and an e-mail from Mark Slusher about the playground behind the church.  They are putting together a formal proposal to donate the land to the town and rezone it to residential.  Also Hammer Street property was discussed.  Scott Deyoe made a motion to abate with Todd Everling seconding.  Motion passed. The attorney will file on the week of the 14^th. He asked us to e-mail a summary of all citations as of that date for a paper trail for him to file a complaint to abate nuisance.

Ryan Braun of Wessler Engineering – has sent to board members a letter asking for an okay to use the easement language which needs to be secured by June 1^st.  No response from SRF yet – should be funded by July.

Greentown Volunteer Fire Department Report – Tom Hendricks.  37 EMS and 15 Fire Rescue runs for April.  Lease of Fire Department Building will be up June 24, 2012.  Motion was made by Scott Deyoe and seconded by Dan Adams for the town attorney to write up a 99 year lease in the amount of $1.00 among the three parties (Town of Greentown, Liberty Township and Union Township) using wording of the day.  Motion passed.  Also a motion was made by Scott Deyoe to investigate whether an easement or alley running along fire station.  If an alley, I move we vacate the alley and maintain the easement.  Seconded by Scott Flick. Motion passed.

Scott Deyoe made the motion to accept the Police Report. Seconded by Dan Adams. Motion passed.

Sot Deyoe made a motion to accept the Water and Street Report.  Todd Everling seconded. Motion passed.

Kevin Boyce of Wastemanagement – presenting improvements in trash and recycling for the town.  Extending our current contract for two years, three different sizes of bins and every other week pick-up.  They will mail flyers to residents.  Motion to accept proposal – go to every other week pick-up recycling – offer residents their choice of size if container and renew contract with the price schedule as in presentation. Dan Adams seconded. Motion passed.

Wastewater report was read.  Motion to accept made by Dan Adams and seconded by Scott Flick.

Park Advisory Board – Jolene Rule said Community Service Day is scheduled for May 12, 2012.  Also Farmer’s market will begin May 12, 2012.  Todd Everling made a motion to donate $250.00 to the Parks and Trails. Seconded by Scott Deyoe. Motion passed.

ORDINANCE 2012-8 AN ORDINANCE AMENDING THE FEES FOR POLICE REPORTS AND CRASH REPORTS OF THE GREENTOWN POLICE DEPARTMENT. Was read and motion to suspend rules was made by Scott Deyoe and seconded by Scott Flick. Motion to pass ordinance as read was made by Dan Adams and seconded by Scott Flick.  Both motions passed.

ORDINANCE 2012-7 AN ORDINANCE AMMENDING THE SALARIES OF THE CLERK TREASURER OF THE TOWN OF GRENTOWN, INDIANA. Motion was made by Scott Deyoe and seconded by Scott Flick to suspend.  Motion was made by Dan Adams and seconded by Scott Flick to accept as read.  Both motions passed.

Mark and Susie Bradford of 506 E. Walnut would like to rezone their property.  Discussion was held between Plan Commission Members, Board Members and the Bradfords.  At this time the motion was made to table the rezoning from R1 to R4 until further discussion with the Plan Commission was made by Dan Adams. Seconded by Todd Everling. Motion passed.

Guests: Martha Lake commented on how pleased our town conducted their meeting.

Relay for Life: Reanna Harrison and Renae Aeschliman representatives. Motion was made by Scott Deyoe and seconded by Todd Everling to donate $25.00 to decorate city hall.  Motion passed.  Motion was made by Dan Adams and seconded by Scott Flick to decorate – Paint the Town Purple. Motion passed. This will be June 13^th.

Motion was made by Dan Adams and seconded by Scott Flick to direct deposit the funds from the crash reports.

Dan Adams made a motion to adjourn and Scott Flick seconded.

Town Council Minutes April 3, 2012

Town Council Minutes – April 3, 2012

Present – Joyce Higginbottom, Dan Adams, Scott Deyoe, Todd Everling and Carolyn Johnson. Scott Flick absent.

Dan Adams opened the meting with prayer.  Zack Wright led the pledge of allegiance.

Minutes of the March 6, 2012 meeting was read by the president Joyce Higginbottom.  Dan Adams made a motion to accept as read.  Todd Everling seconded. Motion passed.

Attorney Jeremy Peelle presented two ordinances.

1.)    Ordinance 2012-5 An ordinance of the Town Council of the Town of Greentown amending the ordinance 2012-2 which created the department of storm water management and a special storm water taxing district.  Scott Deyoe made motion to suspend. Todd Everling seconded.  Scott Deyoe made a motion to accept. Dan Adams seconded. Motions passed.

2.)    Ordinance 2012-6 An ordinance amending the salaries of the clerk-treasurer of the Town of Greentown, Indiana.  Todd Everling made a motion to accept. Scott Deyoe seconded. Motion passed.

Ryan Brauen of Wessler Engineering – Submit to IDEM the permit application on April 4, 2012 with full set of plans.  Inspection on the sewer rehab project showed repairs of four were to be made.  This was done before 3 year maintenance bond expired.

Greentown Fire Department – Fire Chief Tom Hendricks had received letter from the Town of Greentown concerning 2012 Fire Contract.  There were 48 EMS and 15 Fire Rescue runs in March.

Motion to accept police report made by Todd Everling and seconded by Dan Adams. Motion passed. 

Water and Street Report read.  Motion to accept made by Scott Deyoe, seconded by Todd Everling. Motion passed.

Wastewater Report read.  Motion to accept made by Todd Everling, seconded by Dan Adams. Motion passed.

Park Advisory Board.  Jolene Rule stated their loan has been paid.  Requested a donation of $500.00 for flowers.  Dan Adams made a motion to table this request until May.  Todd Everling seconded. Motion passed. 

Resolution 2012-2 (encumbrances from 2011 Budget to the 2012 Budget).  Todd Everling made motion to accept. Dan Adams seconded.  Motion passed.

Zach Wright was introduced as a new member of the Main Street Association.

Dan Adams made a motion to adjourn.  Todd Everling seconded.

Town Council MInutes March 6, 2012

Town Council Minutes March 6, 2012

All members present

Dan Adams opened with prayer followed by the Pledge of Allegiance.

Motion to accept February 7, 2012 minutes was made by Todd Everling and seconded by Scott Flick. Motion passed.

Motion to accept February 28, 2012 minutes made by Scott Flick and seconded by Dan Adams. Motion passed.

Items from the attorney:

1. Ordinance 2012-3  An Ordinance amending the salaries of the Clerk Treasurer and Town Employees of the Town of Greentown, Indiana.  Todd Everling made a motion to accept.  Scott Flick seconded. Motion passed.
2. Ordinance 2012-4  An Ordinance amending hydrant rental rates for the Town of Greentown. Motion to suspend the rule made by Dan Adams and seconded by Todd Everling.  Motion to approve Ordinance 2012-4 made by Todd Everling seconded by Dan Adams.  Both motions passed.

Gary Ruston of Wessler Engineering – Next big milestone is the first of April to get the IDEM Construction Permit Application submitted.  Takes usually 3 to 4 months.  PER needs to be approved before the IDEM Construction Permit is approved.  The 3 year maintenance bond on the sewer rehab project will be up next month.  Someone will be sent to inspect before the bond expires.

Greentown Volunteer Fire Department Report -   Tom Hendricks will be the new Fire Chief on March 12, 2012.  Will bring a copy of 2012 Fire Contract to the clerk treasurer.

Police Report – Motion to accept made by Dan Adams seconded by Scott Flick. Motion passed.

Water and Street Report – Motion made by Scott Flick and seconded by Todd Everling. Motion passed.

Wastewater Report – Motion made by Todd Everling and seconded by Scott Flick. Motion passed.

New Business:  Dan Adams – Two ladies on

Harvey Drive

requested street lights.  Need to check covenant for addition.  Last light cost $2,000.00 plus monthly bill.  This was 5 years ago.  Suggested dusk to dawn lights purchased by homeowners. Clerk Treasurer asked about a donation to be made in memory of Fred Jenkins. Dan Adams made the motion to send $50.00 to a charity in his memory.  Todd Everling seconded. Motion passed.

Guests – Anita French of

1131 Killdeer Road

presented photographs of unsightly trash in neighbor’s yard.  Abatement notice previously presented on or about November 4, 2011.  Abatement notice will be followed up on March 7, 2012.  If a copy of abatement notice is not found a new one will be issued.  Check license plates on truck and boat trailer, if not current then they will be tagged.  Suggested Anita French take her pictures to the Board of Health.

Motion to adjourn made by Dan Adams and seconded by Scott Flick. Motion passed.

Specil Town Council meeting February 28, 2012

Special Meeting

February 28, 2012         All members present

President Joyce Higginbottom presented Resolution number 2012-1 A Resolution Transferring Funds proposed in the 2011 budget from one major budget classification to another major classification within the General Funds.  Scott Deyoe made a motion to accept.  Dan Adams seconded.  Each council member poled and each answered yea.  Motion passed.

Motion made by Dan Adams and seconded by Todd Everling to accept Transfer of Funds IC6-1.1-18-6.  Each council member poled and each answered yea.  Motion passed. Scott Deyoe made motion to adjourn. Todd Everling seconded.

Executive Session called to order.  Clerk-Treasurer and Deputy Clerk presented the 2012 Budget with proposed cuts to meet financial revenue as per 1782 Notice.  Scott Deyoe made motion to accept 2012 Budget subject to Jeremy Peelle agreement to changing percentage in restructuring payroll for Kevin, Gene and Scott. 

Meeting adjourned.

Town Council meeting February 7, 2012

Town Council meeting

February 7, 2012       7:30 P.M.

Joyce Higginbottom absent

Meeting was brought to order by Vice-President Dan Adams with a prayer.  Quinn Miller of Troop 528 led the Pledge of Allegiance to the flag.  He is working on his Citizenship Badge.

1. Scott Deyoe made a motion to accept January minutes.  Flick seconded. Motion passed.
2. Ordinance 2012-2 (an ordinance of the Town Council of the Town of Greentown establishing a department of storm water management and a special storm water taxing district) was presented by Jeremy Peelle, attorney.  Todd Everling made the motion to pass on first reading. Scott Flick seconded. Motion passed.
3. Ryan Brauen of Wessler submitted Preliminary Engineering Report (PER, Wastewater Treatment Plant Improvements. PER needs submitted to IDEM by 4/1/2012.
4. Police report read.  Motion to accept made by Scott Flick, seconded by Scott Deyoe.  Motion passed.  John Ford –
   133 N. Hammer St.
   was issued an Order to Abate Nuisance on February 6, 2012.
5. Water & Sewage report – Motion to accept made by Everling and seconded by Deyoe.  Motion passed.
6. Wastewater Report – Motion to accept read by Deyoe and seconded by Flick. Motion passed.
7. New Business – Clerk-Treasurer, Carolyn Johnson announced that Joyce Flick had accepted the part time position to remove uncollectable bad debts foe Utilities. List returned to Jeremy Peele to make sure it was correct.
8. Miscellaneous Business – Tom Silver – 313 Holiday Dr. has backup in yard from sewer.  Steve Rule to check this problem out.
9. Scott Flick made a motion to adjourn. Todd Everling seconded.

Special Meeting, January 10, 2012

Town Council Special meeting

January 10, 2012

Executive Session was held to discuss personnel issues.  Those present were Joyce Higginbottom, Dan Adams, Todd Everling, Scott Flick, Carolyn Johnson and Jeremy Peele.

Town Council Miinutes January 3, 2012

Town Council Reorganization

January 3, 2012   6:30 PM  All members present

Reorganization of the Town Council.  Motion made by Todd Everling and seconded by Dan Adams to nominate Joyce Higginbotttom as President. Motion passed. Motion made by Todd Everling and seconded by Scott Flick to nominate Dan Adams as Vice President. Motion passed.

Plan Commission remains the same as 2011. Garry Hill is the Plan Commission Administrator.

Board of Appeals remains the same with the addition of Scott Deyoe.

Boat Club and Library Board is also the same.

Plan Commission Re-Organization

Gary Lacy 12/31/14                          Chairman

Ray Mumaw 12/31/15                    Vice Chairman

Clark Walker 12/31/12                   Secretary

Don Downs 12/31/13                      Member

Scot Flick, Todd Everling, Dan Adams members from Town Council

Board of Appeals Re-Organization

Ray Mumaw 12/31/15                    Chairman

Don Downs 12/31/13                      Vice Chairman

Clark Walker 12/31/12                   Secretary

Scott Deyoe 12/31/15, Roger Wolfe 12/31/13 Members

Town Council reconvened for regular meeting

Dan Adams opened with prayer and Garry Hill lead the pledge of allegiance.

1.       Ryan Brauen of Wessler Engineering – construction permit cannot be submitted until we receive approval from SRF.  Delay from early March to May.  Copy of PER presented to town.  Motion was made for Scott Deyoe to be the authorized representative for documentation resolution by Todd Everling and seconded by Dan Adams. Motion passed.

2.       Motion made by Dan Adams and seconded by Scott Deyoe for PER Acceptance Resolution to be submitted to SRF.  Motion passed.

3.       Police report – Motion to accept made by Todd Everling and seconded by Scot Flick. Motion passed.

4.       Water and Street Report – Motion to accept made by Scot Flick and seconded by Todd Everling. Motion passed.

5.       Wastewater Report – Motion to accept made by Scott Flick and seconded by Dan Adams. Motion passed.

6.       Clerk-Treasurer Report – Motion made by Todd Everling for permission to balance 2011 within accounts.  Seconded by Scott Deyoe. Motion passed.

7.       Motion made by Scott Deyoe to have Joyce Flick remain through the first quarter of 2012 to help with the accounting.  Todd Everling seconded.  Motion passed.

8.       Motion made by Scott Deyoe and seconded by Todd Everling for Carolyn Johnson and Joyce Flick to attend the Deystone Budget Class. Motion passed.

9.       Joyce Higginbottom read ordinance 2012-1. Motion made by Todd Everling and seconded by Scott Flick to adopt the written fiscal plan for the annexation of land on the first reading. Motion passed.

10.   Motion to suspend the rules on first reading was made by Dan Adams and seconded by Scott Flick. Motion passed.

11.   Dan Adams made the motion to adjourn and Scott Flick seconded.

Town Council Meeting minutes Dec.6,2011

Town Council December 6, 2011  7:30 P.M.

All members present

Prayer was voiced by Dan Adams followed by the pledge of allegiance led by Dr. Tracy Caddell.

1.       President Higginbottom said no minutes were recorded for the October meeting. November minutes were approved as presented on motion by Dan Adams.  Scott Flick seconded.  Motion passed.

2.       Attorney Peele had prepared 2012 Salary Ordinance.  He presented a renewal contract for his services which is the same as 2011.  He is drafting papers for the annexation of property located at 9035 E. 00 NS.

3.       Wessler Engineering: Ryan gave a time line of events for the PER.  Public Hearing will be December 12, 2011 at 6:30 P.M. and Council will meet on December 20^th, 2011 at 6:30 P.M. to accept the PER.

4.       Scott Deyoe discussed possible funding for the storm sewer project thru OCRA grant and what INDOT is willing to do on this project. Motion was made for attorney to draw up a Storm Water Utility Ordinance in the amount of $1.00 per month to all those who receive utility bills to get a fund started. Everling seconded. Motion passed.

5.       Dr. Caddell from Eastern School Corporation and Tony Kirkendahl of Performance Services discussed the wind turbine project proposed on property the school owns near the South Water Tower.  They would like to partner with the town to upgrade and maintain the present access road instead of installing a second road.  This will be discussed at a later date when more information is available.

6.       Greentown Fire Department had no report.

7.       Police report was read.  Dan Adams made motion to accept.  Scott Flick seconded. Motion passed.

8.       Water and Street report read.  Scot Flick made a motion to accept.  Everling seconded. Motion passed.

9.       Wastewater report read. Dan Adams made motion to accept.  Scott Flick seconded. Motion carried.

10.   Park Advisory Board – Jolene Rule listed 2012 projects: May will be planting of flowers in various areas in town, would like to extend the months for the farmers market, will continue the Arts and Crafts Show.  The Comet Trail loan is now below $780.00.

11.   Scott Deyoe read Ordinance No. 2011-5 “AN ORDINANCE FIXING SALARIES OF TOWN EMPLOYEES, COUNCIL, PLAN COMMISION AND BOARD OF APPEALS”. He asked for a motion to suspend the three readings. Everling seconded. Motion carried.  Dan Adams made motion to accept Ordinance 2011-5 as read and Todd Everling seconded.  Motion passed.

12.   Scott Deyoe made the motion to accept the contract with Jeremy Peele for legal services.  Everling seconded. Motion passed.

13.   Dan Adams made a motion to accept the 2012 contract with Kokomo Humane Society for animal control services.  Todd Everling seconded.  Motion passed.

14.   President Higginbottom announced a Public Hearing by the Board of Zoning Appeals on December 13, 2011 AT 6:30 p.m.

15.   A letter of compliance dated November 28, 2011 was received from IDEM in response to the violations at the landfill that have all been corrected.

16.   Dan Adams made motion to adjourn, seconded by Scott Flick. Motion carried.