Town Council minutes January 19, 2016

Greentown Town Council Meeting

January 19, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Clerk Teresa Duke

Absent: Joyce Higginbottom and Katie Regan

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for January 6^th – January 19^th were $106,723.38. Water Utility was $17,250.30. The Wastewater Utilities totaled $41,034.94. Stormwater Utility was $1,567.50. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Engineer Report: Mr. Brauen from Wessler Engineering brought to the Council a Task Order No. 4 for the new test wells (5&6). Task Order No. 4 provides for the preparation of a quote package for the drilling of two bedrock test/production wells east of the existing water treatment plant (the Project). The estimate cost to provide these services, including out-of-pocket reimbursable expenses is $8,300.00 and will not exceed this amount without the Owner’s written approval. Mr. Deyoe asked for a motion to accept Task Order No. 4. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Brauen went over an Agreement that the Greentown Town Council requested that Wessler Engineering to perform. There are homes located at the southwest corner of E. Main St. and S. Maple St. whose wastewater goes to the wrong location. The Project shall consist of design, bidding, permitting, and easement exhibits for approximately 1,750 linear feet of gravity and low-pressure sanitary sewer extension to serve approximately eight unserved parcels. Total estimate fee for Wessler Engineering to perform this service is $56,650.00. Mr. Deyoe will have Mr. Peelle review the agreement and council will take action at next council meeting.

Eastern Howard Schools: Eastern Howard Schools asked to be put on the agenda for the January 19^th meeting to discuss water meters on the schools irrigation systems. The Eastern Howard Schools legal council, Mark McCain contacted Mr. Peelle and asked to be put on hold due to needing additional time to gather more information.

Mr. Deyoe read a proposed letter that the council asked Mr. Peelle to prepare and send to Eastern Howard School’s legal council Mark McCain regarding Eastern Howard School’s request to have water meters installed on the school’s irrigation systems. The letter will state that Greentown’s current rate structure for the Utilities is valid and enforceable and the rate structure does not allow for separate water metering. For the same reason, the Town is unwilling to allow placement of private meters on water and wastewater usage. The Town is also unwilling to modify rates for Eastern Howard Schools. Eastern Howard School decided not to pay their current fire protection fee at this time. The Town has to uniformly enforce customer billing and penalty charges and since the school did not pay the fire protection fee when due, the fee is now charged with an additional 10% delinquent fee. Mr. Deyoe asked for a motion to provide a letter from Mr. Peelle’s office to Mr. McCain’s office notifying Eastern Howard Schools of the Town’s unwillingness to install separate irrigation meters as well as their current delinquent status. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Old Business: None.

New Business: None.

Guests: Lorry Nester (526 E. Walnut St.) asked the council a wide range of questions that she was concerned about. The Council gave Lorry Nester quite a bit of time to speak her concerns and Mr. Deyoe answered her questions.

April Cox (124 E. Grant St.) asked the council if they had an answer for her about the sidewalk in front of her house. The sidewalk is broken up and Ms. Cox is concerned that someone is going to get hurt. Ms. Cox wanted to know who is responsible for the sidewalk. Mr. Deyoe asked Mr. Klein to take action and report back to the council.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.