Town Council meeting minutes February 16, 2016

Greentown Town Council Meeting

February 16, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Katie Regan, Clerk Teresa Duke

Absent: Joyce Higginbottom.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Approval of Dockets: General Fund total expenses for February 3^rd – February 16^th were $40,856.08. Water Utility was $39,988.84. The Wastewater Utilities totaled $98,453.80. Stormwater Utility was $16.90. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Statement from Board President Mr. Deyoe: The Town of Greentown is pleased to announce that with cooperation from the Indiana Department of Environmental Management (IDEM) in granting an emergency construction permit, our polyphosphate injection system was installed Wednesday 10 February. This was just prior to a productive meeting with Governor Pence, IDEM, Indiana and Howard County Health Department officials, as well as Howard County and Eastern Howard School officials on Thursday morning. The equipment went online Saturday, 13 February after completion of the required upgrade to our treatment facility electrical system.

Polyphosphate is a long term solution to address lead exceedance levels that requires time to effectively coat the interior of residential and commercial plumbing as well as our water distribution system. This is recognized by IDEM and the reason that the Town of Greentown has until 1 January 2020 to show compliance with the lead exceedance levels.

Mr. Deyoe read an editorial from the Logansport Pharos Tribune dated January 23, 2016 (http://www.pharostribune.com/opinion/editorials/article_3d1fd89d-197f-5844-9a5c-b73d8c30bd85.html) titled Stop putting down your town. Mr. Deyoe said insert Greentown in place of Logansport in the editorial and this applies to Greentown just as it does Logansport.

Howard County Board of Commissioners – Proposed site of tower for emergency radio system: No representative from the Howard County Board of Commissioners attended the Greentown Town Council meeting.

Easter Howard School Corporation – Water Issues and Rates on Fire Protection: No representative from Eastern Howard Schools attended the Greentown Town Council meeting.

Mr. Deyoe read a letter dated February 8, 2016 from Dr. Tracy Caddell, Superintendent of Eastern Howard School Corporation. The letter stated that EHSC disputes the amount claimed by Greentown on the Fire Protection – Private Sprinkler charge.

Mr. Deyoe read a letter of response from Scott A. Deyoe dated 16 February 2016 to Dr. Tracy Caddell. The letter addresses Dr. Caddell and the school system’s concerns regarding the fees associated with water used by private sprinkler systems within facilities of a customer of Town of Greentown Municipal Water Utility. The letter explains the nature of such systems, why they are not metered and the basis for the current fee schedule. The letter also explains the basis for assessing a late fee and the town’s understanding of how late fees are normally handled by governmental agencies.

Mr. Deyoe also read a second letter dated 16 February 2016 addressed to Dr. Tracy Caddell on the EHSC request to have irrigation meters. The content of the second letter addresses the school system’s request for metering irrigation systems as well as an incorrect assessment of the summer sprinkling credit as applied to the school system in the summer of 2015. The review of the summer sprinkling credit revealed that the school could install meters on the school facilities’ irrigation systems at their expense. The letter then proceeds to outline the requirements that school would need to meet in order to make the installation of separate meter feasible with the operation of the Town of Greentown Municipal Water Utility.

The full content of both letters are available upon request and are included in the official recorded minutes.

Old Business: Mr. Deyoe asked for a motion to suspend three readings on ORDINANCE 2016-1. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried. Mr. Deyoe read ORDINANCE 2016-1 AN ORDINANCE AMENDING ORDINANCE 2002-5, ENTITLED ‘THE ZONING ORDINANCE OF THE TOWN OF GREENTOWN, INDIANA.’


Mr. Deyoe asked for motion to accept ORDINANCE 2016-1 AN ORDINANCE AMENDING ORDINANCE 2002-5, ENTITLED ‘THE ZONING ORDINANCE OF THE TOWN OF GREENTOWN, INDIANA.’ The Official Zoning Map of the Town of Greentown is hereby amended as follows: Parcel #: 34-11-03-101-001.000-012 (Commonly known as 104 South Maple Street, Greentown, IN) shall be amended from its current R-1 Zoning District to a C-1 Zoning District. Parcel #34-11-03-101-002.000-012 (Commonly known as 9035 East 00NS, Greentown, IN) shall be amended from its current R-1 Zoning District to a C-1 Zoning District. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

New Business: Mrs. Duke brought to the board’s attention that Cameron Wright and Eric Huppert’s ninety-day probation period for new hires will be up March 1, 2016. Mr. Deyoe has heard nothing but positive comments on both Mr. Wright and Mr. Haupert and recommends both be moved to full-time employee status stating March 1, 2016. Mr. Deyoe asked for a motion to accept Mr. Wright and Mr. Haupert to full-time employee status on March 1, 2016. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

F & K Construction, Inc. submitted a change order for approval. Contract Amount $95,203.00. Additional Electrical: Installed by Brand Electric at Mr. Klein’s request $2,183.50. Credit: For not removing Existing Drain & Discharge -10,082.00. Revised Contract Amount $87,304.50. Mr. Deyoe asked for a motion to accept the change order from F & K Construction, Inc. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read a letter from Bose McKinney & Evans LLP regarding Town of Greentown, Indiana Waterworks Revenue Bonds and Bond Anticipation Notes. The letter is a quote proposal from the law firm to provide professional services in the assistance of the Town of Greentown in issuing revenue bonds and, if necessary, bond anticipation notes. The revenue bonds and bond anticipation notes would be financial instruments used by the town to finance the drilling of new wells to provide water to the town. Mr. Deyoe asked for a motion to accept Bose McKinney & Evans LLP as Bond Council for Waterworks Revenue Bonds and Bond Anticipation Notes. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Ms. Regan abstained. The motion was approved with one abstention.

Mr. Deyoe gave an update on the exploratory well drilling for test wells No. 5 and 6 by Peerless Midwest Inc... The test well that is on the property of the Greentown Wesleyan Church came up with no water. It was recommended to the Town to abandon test wells No. 5 and 6 and look elsewhere.

Mr. Deyoe asked for a motion to investigate with the Greentown Lions Club the possibility of drilling wells marked No. 9 and 10 which are located on The Greentown Lions Club property. Motion was made by Ms. Regan. Motion was seconded by Mr. Flick. Motion carried.

Indiana Department of Environmental Management (IDEM) requires that a certified operator for Greentown Water Utility make a minimum of five daily on-site visits every week. Currently Mr. Terry Cooper, the licensed water operator employed by the town, comes one day a week. Mr. Cooper is asking for an increase in his contract to cover for the additional four daily visits. Mr. Cooper is asking for $800.00 a month. Mr. Deyoe asked for a motion to accept Mr. Cooper’s new contract amount of $800.00 a month to start in February of 2016. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Ms. Regan abstained. The motion was approved with one abstention.

Guests: Mr. Farmer had several questions for the Greentown Town Council. The board addressed is questions.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.