June 5, 2017 Greentown Main Street Association Minutes

Greentown Main Street Association Minutes

Monday, June 5, 2017

The Greentown Main Street Association met on Monday June 5, 2017 at the Greentown City Building. Those in attendance were:

Directors present: Jolene Rule, Lisa Stout, Rachel Jenkins, Ronda Eldridge, Liesbet Patrick, Mark Lantz and Garry Hill.

Directors absent with regrets: Ron Simpson, Mary Miller,

Other members present: Ed Hannah, Angela Horton, Renda Hurst.

Visitors : Kaley Harness, Brittany Miller, Elyse Younger, Tricia Adair, Kaitlin Adair, Rob Adair.

Ed Hannah introduce Kaitlin Adair and her parents Tricia and Rob Adair. Kaitlin is the first Music at the Fountain scholorship winner. She will be pursuing music at Butler University. Ed asked her to play a song on her violin. She was given a round of applause.

Jolene Rule called the meeting to order at 7:15 PM.

The minutes of the May 2017 meeting were presented. Garry Hill moved to accept the minutes and Ronda Eldridge seconded. The motion passed.

The Treasurer's report for May was read and filed for audit.

Organization

Membership – Lisa reported 47 members

Fundraising – Is in need of a chairman.

Logo Art Contest – In May, Jolene Rule and Lisa Stout presented a check to Eli Sears, the winner of the GMSA logo contest. A picture was taken for the Grapevine. The logo is ready to use and has been sent to Shearer Printing to be used on the MATF programs.

Design

Rachel Jenkins reported that U.S. Representative Susan Brooks was in Greentown today at the History Center to meet with people in her district. There was a good turn out. Rachel also reminded everyone that someone from Rep. Brooks staff is in Greentown the 2^nd Wed. of each month from 10 AM – 11:30 AM in the City Building.

Revitalization Committee – Rachel reminded everyone about two dates. June 14 at 5:00 at the Library will be the last Steering Committee meeting to discuss the final plans for Greentown, and June 20 at 6:30 PM at the Library where a representative from Indiana Landmarks will present a program on reuse and revitalization of historic buildings.

Town Beautification – Jolene reported that Community Service Day was May 13^th. Jolene, Mary and Jim Miller, Drew Reed and a group brought by Drew were there to help plant flowers and beautify the town. Eastern Cares day was a success . Working with the school, students are assigned jobs in the community to help businesses, the elderly and those on lower incomes to accomplish projects that might not get completed without their help. The two planters by the fountain have been removed and, because the fountain does not work, flowers were planted there.

Murals & Signage – Brittany Miller, Kaley Harness and Elyse Younger discussed the mural project for Heartland Market. They are working with the curator at the Eiteljorg Museum in Indianapolis for designs of the Miami Indians headdress to be authentic to this area. They also discussed paint prices. It was reported that Drew Reed has talked to Mike at Heartland Market and he is favorable for the mural. Funding for the mural was discussed. An OCRA Grant that was thought to help is not available. We have money in the town beautification account which could be used. Also we could apply for a Community Foundation grant for future murals.

Wayfinding signs were discussed. Some designs were a Comet, stained glass and a cut out G. After looking at the designs the board expressed favorable towards the stained glass design with different color strips and a solid arrow. Estimated costs were discussed and a better quote will be presented at the next meeting.

Economic Vitality

Rachel Jenkins, Mark Lantz, John McCarthy, Mary Miller and Jolene Rule are learning ways to help the businesses here in town. Rachel has been distributing a letter explaining the options for potential renovation/restoration of their building to local business owners in town. It explains the Town of Greentown grants, a Howard County matching grant, Indiana Landmarks contact person and a Greentown Historic District tax credit. 

Promotion

Music At The Fountain – Ed Hannah sent a letter to Kaitlin Adair congratulating her on her award of the first MATF scholorship. He thanked his volunteers and said that sponsorship letters will be sent out soon. The program is set for 2017, the road block has been approved by the town and a police presence will be there if available.

Community Garden – Lisa Stout reported that the Town Council has approved moving the community garden shed, water wagon and picnic table to the town park on Harvey Dr. The shed will be moved on June 6 by Custom Built Barns at a cost of $200. Mary & Jim Miller have emptied the shed and placed everything in the Christmas lights storage unit.

Lt. Michael Andry Memorial Ride – The ride on June 3 was a success. The money has not been tallied yet and a final report will be given next month.

Art Show – Lisa Stout reported that the Art Show will be in August 5, 10-12, 17-19 at the Greentown Mini Mall. Entry forms are now available.

Holiday Bazaar – Jodi Cecil, chairman, has set the date for November 11 at the fairgrounds. She will send out vendor forms in August.

Farmers Market – will run June thru September , Saturday mornings 9 AM – 1 PM.

Community Rummage Sale Map – The spring sale brought in $40.00 in profit. The fall sale will be Sept 16. We are in need of someone to put together the map.

Greentown Night Kokomo Jackrabbits game – Mark Lantz – the date is set for Saturday July 29. Flyers and Posters will be distributed and tickets are now on sale. It was suggested to wear green and gold.

Christmas Walk – Dave Turner is putting together a committee to have a downtown Christmas Walk. The date and more details will follow after they have a meeting.

Old Business – None

New Business – Jolene asked everyone to put Nov 6 on their calendar for the Annual Meeting at Main Occasions.

Jolene suggested that Greentown Main Street could be more active in social media and asked to establish a Main Street Facebook page. Liesbet Patrick made the motion to start a Facebook page and Rachel Jenkins seconded the motion. The motion passed.

With no other business, the meeting was adjourned at 8:15 PM. The next meeting will be Monday July 3, 2017 at 7:00 PM. in the Town Council meeting room at the City Building.

townofgreentown.com

All Town Council meeting minutes, agenda, ordinances, resolutions, policies, building permit applications, Revitalization meeting notes, Utility Service Forms and applications can be found at https://townofgreentown.com.

Town Council meeting minutes Oct 18, 2016

Greentown Town Council Meeting

October 18, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Approval of Dockets: General Fund total expenses for October 5^th – October 18^th were $27,667.78. Water Utility was $128,335.04. The Wastewater Utilities totaled $16,729.34. Stormwater Utility was $327.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

2016 Town of Greentown Police Department Patrol Policy: Mr. Flick made a motion to accept the 2016 Town of Greentown Police Department Patrol Policy. Motion was seconded by Ms. Regan. Mr. Deyoe read the Policy and invited the public to comment. After much discussion the 2016 Town of Greentown Police Patrol Policy passed. Motion carried.

Agreement with Wessler Engineering, Inc. for Meridian St. & Walnut St, Improvements: Mr. Deyoe read the Agreement Between The Town Of Greentown, Indiana And Wessler Engineering, Inc. For Meridian Street and Walnut Street Improvements. The Project shall consist of design, bid, and limited construction services for improving Meridian Street (from Main Street to the bridge near Holiday Drive) and Walnut Street (from Hammer Street to Maple Street). The estimated fee for completing the Professional Services as described in Article I is $20,000.00 and will not be exceeded without prior authorization from the Owner. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: None

New Business: None

Guests: Tonya Frakes at 422 W. Walnut informed the Council that she had six plants that were damaged when the Town sprayed the alley for weeds. She thought the damage occurred with the overspray. Mr. Klein said that the plants could come back in the spring. The Council would like to see in the spring (2017) if the plants survived. If not, the Town will replace the damaged plants.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Public hearing & Town Council Meeting Minutes Oct 4, 2016

Public Hearing on Proposed Federal Funded

Community Development Block Grant (CDBG) Project

October 4, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Amy Miller, Grant Administrator, owner of Cornerstone Grants Management, Inc. addressed the public on the proposed Federal Funded Development Block Grant (CDBG) Project. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: Improvements to the Water Utility. The total amount of CDBG funds to be requested is $550,000.00. The amount of CDBG funds proposed to be used for activities that will benefit low- and moderate-income persons is $281,600.00. The town also proposes to expend an estimated $1,741,000.00 in non-CDBG funds on the project. These non-CDBG funds will be derived from the following source: State Revolving Loan program.

After Amy Miller and Mr. Deyoe answered questions from the public, Mr. Deyoe asked if anyone had any other comments or objections to this CDBG.

With no comments, Mr. Deyoe closed the public hearing.

Greentown Town Council Meeting

October 4, 2016 6:45 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 21^st – October 4^th were $33,942.39. Water Utility was $31,711.45. The Wastewater Utilities totaled $60,980.69. Stormwater Utility was $368.37. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Items from Attorney: Mr. Peelle reviewed the agreement with Strategic Development Group, Inc. and the Local Roads and Bridges Matching Grant Agreement. Mr. Peelle advised adding the Town Council President with Ms. Regan’s name under item number four titled Designation of Duties with the Strategic Development Group, Inc. Agreement.

Agreement for Consulting Services with Strategic Development Group, Inc.: Upon Mr. Peelle’s review of agreement, Mr. Deyoe added Town Council President under item number four titled Designation of Duties. Mr. Deyoe asked for a motion to accept Agreement

For Consulting Services with Strategic Development Group, Inc. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

The Town of Greentown was awarded a planning grant in the amount of $40,000. This planning grant, funded through federal dollars, is for the development of a Downtown Revitalization Study to address future community service needs in the incorporated limits of the Town of Greentown. The Planning Grant program has proven to be an effective tool for community-based planning and research initiatives that improve local quality of life and economic opportunities. Strategic Development Group, Inc. was selected to perform the Downtown Revitalization Study for the Town of Greentown.

Local Roads and Bridges Matching Grant Agreement: The purpose of this Grant Agreement is to enable the State to award a grant to the Grantee, representing 50% of the eligible costs of the Project described in Attachment A of this Grant Agreement, which is incorporated fully by reference. The funds shall be used exclusively in accordance with the provisions contained in this Grant Agreement and in conformance with Ind. Code 8-23-30 establishing the authority to make this Grant, as well as any program requirements as identified by the State. The funds received by the Grantee pursuant to this Grant Agreement shall be used only to implement the Project in conformance with this Grant Agreement and for no other purpose.

Attachment A: Location – Meridian Street from Main St. to bridge at Town limit and Walnut St. from Hammer St. to Maple St. Project will consist of milling existing pavement 1.5” and then 1.5” HMA overlay. The maximum amount of State Funds allocated to the Project is $96,400.00. Mr. Deyoe asked for a motion to accept the Local Roads and Bridges Matching Grant Agreement. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Wessler Engineering presented an overview in caucus for their services to assist in the bid process for the street project mentioned in the paragraph above. Mr. Deyoe asked for a motion for Dylan Lambermont of Wessler Engineering, to prepare a task order for the street project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

First United Methodist Church – Stan Johnson: Stan Johnson, Trustee of the First United Methodist Church located at 127 S. Meridian St., approached the council to see if the Town had any funds that could be used to help offset the cost of putting in new sidewalks. Mr. Johnson provided a detail description of the work to the council. Cost of project is $7,560.00.

Mr. Deyoe stated this project fits the requirements of the newly passed Town of Greentown Economic Development Grant Policy. The Greentown Town Council may agree to support a business or organization located within the city limits of Greentown by paying an amount up to 50% of the cost of a project that falls within the guidelines set forth in Ordinance 2011-1, not to exceed $2,500 every 5 years. Mr. Deyoe asked for a motion to grant the First United Methodist Church $2,500 for their sidewalk project. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Ms. Regan voted no. Motion carried with a vote of 3-1 in favor of the motion.

Greentown Fire Dept. Report: For the month of September 2016, the Greentown Fire Department had 43 EMS runs, 11 fire, and 6 rescue.

Police Dept. Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshall Bennett along with Mr. Flick interviewed three candidates for appointment as Reserve Officers for the Greentown Police Department. Mr. Flick made a motion to accept Jacob A. Willey, Patrick S. Landis, and Isaac F. Sprague for Reserve Officers for the Greentown Police Department. Motion was seconded by Ms. Regan. Motion carried. Mrs. Duke will swear in the newly appointed Reserve Officers.

Utility Report: Mr. Deyoe read the Utility Report. For the month of September 2016 there are 185 delinquent accounts. Increased delinquent accounts due to timing as bills due on 09/30/16 will be deposited on 10/04/16. There is a total of $31,216 that is 30 days or more outstanding. No action required from council; information only.

Water Report: No Report

Street Report: No Report

Wastewater Report: Reading of the Paper Report. Mr. Deyoe asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Park Advisory Board Report: No Report

Old & New Business: Mr. Flick prepared a new Greentown Police Policy for the council to review. No objections were made to the policy. The current Police Policy was signed by the Town Council President. Mr. Deyoe would like the new Police Policy to have full board signatures. New Police Policy will be ready for the next board meeting.

Guests: Mr. Farmer along with others asked questions and discussed the new Town of Greentown Economic Development Grant Policy. The council answered questions concerning the policy.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council meeting minutes 9/20/16

Greentown Town Council Meeting

September 20, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Approval of Dockets: General Fund total expenses for September 7^th – September 20^th were $30,438.73. Water Utility was $25,713.38. The Wastewater Utilities totaled $93,508.66. Stormwater Utility was $2,608.00. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Resolution 2016-5 & 2016-6: Mr. Deyoe read Resolution 2016-5: Resolution Of The Town Council Of The Town Of Greentown To Adopt The Written Fiscal Plan For The Annexation Of Land. The Town of Greentown has received a Petition for Annexation of Real Estate located at 122 South Maple Street, Greentown, Indiana. Mr. Deyoe asked the council: all those in favor of Resolution 2016-5 say aye. Full council stated aye. No opposition.

Mr. Deyoe read Resolution 2016-6: Resolution Of The Town Of Greentown To Adopt The Written Fiscal Plan For The Annexation Of Land. The Town of Greentown has received a Petition for Annexation of Real Estate located at 614 West Main Street, Greentown, Indiana. Mr. Deyoe asked for a motion to accept Resolution 2016-6. Motion was made by Mr. Everling. Motion was seconded by Mr. Flick. Motion carried.

Fiscal Plan For Ordinance 2016-6 & 2016-7: Mr. Deyoe read the Fiscal Plan for Ordinance 2016-6. Mr. Deyoe asked for a motion to accept the Fiscal Plan For Ordinance 2016-6. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Mr. Deyoe read the Fiscal Plan for Ordinance 2016-7. Mr. Deyoe asked for a motion to accept the Fiscal Plan For Ordinance 2016-7. Motion was made by Mr. Flick. Motion was seconded by Mr. Everling. Motion carried.

Ordinance 2016-6 & 2016-7: Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-6 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Mr. Deyoe read Ordinance 2016-6 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Anthony A. Puller is requesting that the territory be annexed to the Town. That the following described contiguous territory, (Parcel(s): 34-11-03-101-003.000-011, situated in Liberty Township, Howard County, Indiana, be, and the same is hereby annexed to and declared to be a part of the Town of Greentown, Indiana, such territory will be zoned (R-1) Residential. Mr. Deyoe asked for a motion to accept Ordinance 2016-6. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-7 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read Ordinance 2016-7 An Ordinance Annexing Contiguous Territory To The Town Of Greentown, Indiana. Greentown Partners LLC is requesting that the territory be annexed to the Town. That the following described contiguous territory, (Parcel(s): 34-05-33-351-026.000-011, situated in Liberty Township, Howard County, Indiana, be, and the same is hereby annexed to and declared to be a part of the Town of Greentown, Indiana, such territory will be zoned (B-2) Business. B-2 does not allow alcohol sales. Mr. Deyoe asked for a motion to accept Ordinance 2016-7. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Ordinance 2016-8: Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-8 For Appropriations and Tax Rates. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Mr. Deyoe read Ordinance 2016-8. Adopted Budget $1,240,888, Adopted Tax Levy $497,066, Adopted Tax Rate 1.2814. Mr. Deyoe asked for a motion to accept Ordinance 2016-8 For Appropriations and Tax Rates for Greentown Civil Town. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Old Business: None

New Business: Marshall Bennett served Mark Bradford with a nuisance violation under Ordinance 2011-2 regarding chickens (wild animal) and noise. The board of Zoning Appeals reviewed Ordinance 2011-2 and due to wording interpretation Mr. Bradford was not in violation of Ordinance 2011-2. Mr. Deyoe asked for a motion to vacate Mr. Bradford’s nuisance violation by Marshall Bennett. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried. Mr. Bradford was informed by the council that noise and animals off property will still be enforced under 2011-2.

Mr. Deyoe asked for a motion to suspend three readings on Ordinance 2016-9, An Ordinance Amending Ordinance 2011-2, entitled :”An Ordinance For The Control Of Animals And Prohibiting The Maintaining Of A Public Nuisance On Any Public Or Private Property Within The Limits Of The Town Of Greentown”. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Everling. Motion carried.

Mr. Deyoe read Ordinance 2016-9: An Ordinance Amending Ordinance 2011-2, Entitled ”An Ordinance For The Control Of Animals And Prohibiting The Maintaining Of a Public Nuisance On Any Public Or Private Property Within The Limits Of The Town Of Greentown. Section I. The original Section II, Item 29 of Ordinance 2011-2 shall be replaced and amended as follows: Section II. The following definitions shall apply unless the context clearly indicates or require a different meaning. 29. Wild Animals – Any non-domesticated animal and any domesticated animal including but not limited to, horses, cattle, pigs, chickens, and roosters, with the exception of small non-poisonous aquatic or amphibious animals, small caged birds, domesticated cats, and domesticated dogs. Mr. Deyoe asked for a motion to accept Ordinance 2016-9. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

The Council will investigate for residents of Greentown to raise urban chickens.

Mr. Deyoe explained that due to the Town’s insurance company not being able to insure Cameron Wright that the Town of Greentown will need to separate employment with Cameron Wright. Mr. Deyoe asked for a motion to separate employment with Cameron Wright and the Town of Greentown. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Guests: Kimberly Hilsinger approached the council on having a benefit costume walk for Austin Hewitt on October 29, 2016 at 5:00 starting from the fairgrounds (by Century Fields) and ending at Eastern Howard Schools. Costs will be $5 for individuals, $20 for families and $40 for a team. Austin was recently diagnosed with Ewing’s sarcoma cancer and is undergoing chemo treatments. Mr. Deyoe asked for a motion to support Austin Hewitt’s Costume Walk on October 29^th and for Marshall Bennett to aid in escorting this event. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried.

Trick n Treat schedule for Greentown will be on Monday October 31^st, from 6-8:00 PM.

The October 4^th Caucus for the Greentown Town Council will be held at 5:30 for Council members to meet the three new candidates for the Greentown Police Reserves.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council hearings and meeting minutes 9/06/16

Public Hearing on Case T.C.A. 16-01

September 6, 2016 6:30 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Absent: Scott Deyoe.

Mr. Everling addressed the public on Case T.C.A. 16-01. Case T.C.A. 16-01 is to consider the petition of Anthony Puller regarding voluntary annexation of the following territory described as follows: Parcel(s) 34-11-03-101-003.000-011. Said property more commonly known as 122 S. Maple St., Greentown, IN. 46936.

With no comments or objections regarding Case T. C. A. 16-01, Mr. Everling closed the public hearing.

Public Hearing on Case T.C.A. 16-02

September 6, 2016 6:38 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Absent: Scott Deyoe.

Mr. Everling addressed the public on Case T.C.A. 16-02. Case T.C.A. 16-02 is to consider the petition of Greentown Partners LLC regarding voluntary annexation of the following territory described as follows: Parcel(s) 34-05-33-351-026.000-011. Said property more commonly known as 614 W. Main St., Greentown, IN. 46936.

After Mr. Everling answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to this Case T.C.A. 16-02.

With no comments, Mr. Everling closed the public hearing.

Public Hearing on the 2017 Budget

September 6, 2016 6:45 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke, Attorney Jeremy Peelle.

Absent: Scott Deyoe.

Mr. Everling read the 2017 Budget for Greentown Civil Town. The 2017 Budget Adoption will be on September 20, 2016. The Notice to Taxpayers is available online at www.budgetnotices.in.gov or by calling (888) 739-9826.

After Mr. Everling and Mrs. Duke answered questions from the public, Mr. Everling asked if anyone had any other comments or objections to the 2017 Budget for Greentown Civil Town.

With no comments or objections regarding the 2017 Budget for Greentown Civil Town, Mr. Everling closed the public hearing.

Greentown Town Council Meeting

September 6, 2017 6:50 PM

Members Present: Todd Everling, J. Scott Flick, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke.

Absent: Scott Deyoe.

Meeting was called to order by Vice President Todd Everling.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Everling asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for August 17^th – September 6^th were $57,736.75. Water Utility was $60,517.89. The Wastewater Utilities totaled $33,560.63. Mr. Everling asked for a motion to accept. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Items from Attorney: Mr. Peelle gave an update on 427 W. Payton St. For now the Town will continue to mow this property and file liens against the property until Mr. Peelle can clarify matters concerning with the owner Ms. Gardner and the mortgage holder First Farmers Bank & Trust.

Mr. Peelle had documents ready to file a claim against Ms. Powell at 126 W. Payton St. and then Ms. Powell filed bankruptcy which will hold up our proceedings with Ms. Powell. (126 W. Payton St. had a structural fire and the property has been abandoned.)

Mr. Peelle received a Tort Claim from McCann Legal who represents Eastern Howard School Corporation RE: Town of Greentown / Eastern Howard School Corporation Water Issues.

The Claim states that Greentown has exposed and continues to expose EHSC students, staff and visitors to dangerous amounts of lead in its drinking water. Claimant’s damages are continuing in this matter. It is impossible to state the exact extent of its loss at this time, but it is estimated that there would be a loss in excess of $71,184.16.

Mr. Peelle will communicate with McCann Legal regarding this matter and informed the council that Eastern Howard School should be barred on this due to the 180 days that have passed in their dealings with the Town on this matter.

Josh Johnson who represents Casey’s General Store asked a formal request to the council regarding a waiver on the sewer tap fee and the water tap fees. Mr. Everling had no problem with the request, since Casey’s have put a lot of work in the Towns infrastructure. Mr. Everling asked for a motion to waive the sewer and water tap fees. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried. Casey’s General Store will pay a meter deposit.

Mr. Simpson gave a progress report on his property at 128 N. Meridian. Mr. Simpson said work has come to a halt due to an injury with his contractor and the masons pulled off the job to work on homes affected by the recent tornado. Mr. Peelle has no problem extending the status hearing that is scheduled for September 27, 2016. Ms. Regan made a motion to extend the status hearing for 120 days (mid January 2017). Mrs. Higginbottom amended the motion and requested that Mr. Simpson continue to periodically give progress updates either in writing or in person. Motion was seconded by Ms. Regan. Motion carried.

Mr. Peelle is working on having a building inspector come and inspect 128 N. Meridian.

Petition for Voluntary Annexation: Anthony Puller and Greentown Partners LLC both had a public hearing and adoption will be on September 20, 2016.

2017 Budget for Greentown Civil Town: Public hearing on the 2017 Budget was done and adoption will be on September 20, 2016.

Greentown Fire Dept. Report: For the month of August 2016, the Greentown Fire Department had 45 EMS runs, 11 fire, and 6 rescue. The fire department annual fish fry is September 17^th.

Police Dept. Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Marshall Bennett has three candidates to consider for positions in the Greentown Police Reserves. Marshall Bennett and the Police Committee will perform follow-up interviews with the candidates.

Utility Report: Mr. Everling read the Utility Report. For the month of August 2016 there are 72 delinquent accounts. There is a total of $11,291.35 that is 30 days or more outstanding. No action required from council; information only.

Water Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Ms. Regan. Motion carried.

Street Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Wastewater Report: Reading of the Paper Report. Mr. Everling asked for a motion to accept the report. Motion was made by Mr. Flick. Motion was seconded by Mrs. Higginbottom. Motion carried.

Park Advisory: Greentown Main Street Association, Inc. voted to replace the Town’s winter decorations with newer, smaller, snowflakes that will use LED bulbs that, not only use less electricity, but last much longer than the old bulbs. The cost to replace the snowflakes is $3480.00. Mary Miller asked the council to consider contributing $1160.00 towards the new decorations. Motion was made by Ms. Regan to donate $1160.00 for the new decorations to the Greentown Main Street Association, Inc. to be paid out of the CEDIT FUND. Motion was seconded by Mrs. Higginbottom. Motion carried.

Old Business: Ms. Regan announced that the Town of Greentown was awarded a $96,400 Community Crossroads Matching Grant from the Indiana Department of Transportation (INDOT). Streets to be resurfaced are Walnut Street, from Hammer Street to Maple Street, and South Meridian Street, from Main to north end of the bridge.

New Business: Mr. Everling read the Town of Greentown Economic Development Grant Policy. The Greentown Town Council may agree to support a business or organization located within the city limits of Greentown by paying an amount up to 50% of the cost of a project that falls within the guidelines set forth in Ordinance 2011-1, not to exceed $2,500 every 5 years. Grants will be awarded at the discretion of the Council. Mr. Everling asked for a motion to accept the Town of Greentown Economic Development Grant Policy. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Council approved to have Marshall Bennett and Mrs. Duke investigate the costs to move the disconnected tornado siren at the fire station to a new location.

Mr. Everling read the Amended Contract between the Town of Greentown and Klein Enterprises, LLC. This Agreement is made between the Town of Greentown (Town) and Klein Enterprises, LLC (Contractor) to provide the Town of Greentown Superintendent services for the following departments: the Town of Greentown Waste Water Treatment Plant. The Contractor shall be paid a bi-monthly fee of $2,500 for a total of $60,000 a year. Mr. Everling asked for a motion to accept the amended contract for Klein Enterprises, LLC. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Katie Regan abstained. The motion was approved with one abstention.

Guests: The council answered questions regarding the request of letters for the competitive OCRA grant for the improvements to the Water Utility.

Adjourn: Mr. Everling asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Mr. Flick. Motion carried.

Town Council minutes 8/16/16

Greentown Town Council Meeting

August 16, 2016 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Joyce Higginbottom, Katie Regan, Clerk Teresa Duke. Absent: J. Scott Flick.

Meeting was called to order by President Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Deyoe asked for a motion to accept. Motion was made by Ms. Regan. Motion was seconded by Mrs. Higginbottom. Motion carried.

Approval of Dockets: General Fund total expenses for August 3^rd – August 16^th were $284,924.78. Water Utility was $28,961.51. The Wastewater Utilities totaled $94,898.69. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion was seconded by Ms. Regan. Motion carried.

Invoice Cloud: Mr. Deyoe read the Proposal from Invoice Cloud. Invoice Cloud provides simple and secure e-billing and payment systems that allow people to view and pay bills online using the Web, mobile devices, or over the phone. Friendly email reminders and text messages, a self-service paper suppression program, and real-time posting to billing software are the Invoice Cloud’s selling points. The monthly access fee for Greentown is $50.00. Mr. Deyoe asked for a motion to accept the proposal from Invoice Cloud. Motion was made by Ms. Regan. Motion was seconded by Mr. Everling. Motion carried.

Old Business: Marshal Bennett is working on strengthening the Greentown Police Reserves. The Council would like to have a total of 4 reserves that would include our current reserve officer Tony Bougher. Mr. Deyoe and Mr. Flick, council members on the Police Committee, will meet with Marshal Bennett on this matter.

New Business: Anthony Puller filed a Petition for Voluntary Annexation on Parcel(s): 34-11-03-101-003.000-011 on August 4, 2016. The petition is recorded as being received by the Town of Greentown this 4^th day of August, 2016. Said property is more commonly known as 122 S. Maple St., Greentown.

Greentown Partners LLC filed a Petition for Voluntary Annexation on Parcel(s): 34-05-33-351-026.000-011 on August 5, 2016. The petition is recorded as being received by the Town of Greentown this 9^th day of August, 2016.

Mr. Deyoe asked for a motion to accept the Petitions for Voluntary Annexation from Mr. Puller and from Greentown Partners LLC. Motion was made by Mr. Everling. Motion was seconded by Mrs. Higginbottom. Motion carried. The Public Hearing will be held on September 6, 2016.

Guests: Mark Bradford asked the council for an adjustment on his Greentown Utility bill on one of his rental properties. Mr. Bradford’s tenant signed up for service towards the end of the billing cycle. Mr. Bradford was then billed for the minimum amount for the month. The Council explained the basic billing policies which the town has established. Furthermore, Mrs. Higginbottom stated that this is a landlord and tenant issue not a Greentown Utility problem. Mr. Bradford owns the property and it is his responsibility for the Greentown Utility bill.

Adjourn: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mrs. Higginbottom. Motion was seconded by Ms. Regan. Motion carried.