Town Council Minutes April 5, 2011

April 5, 2011        7:30 PM                Scott Flick absent

Opening prayer given by Dan Adams followed by Rachel Jenkins leading the Pledge of Allegiance.

Minutes of previous meeting approved as written on a motion by Dan Adams with the second by Todd Everling.

1. Attorney Peelle still working on Landfill issues and one collection account.
2. Engineer: Ryan had WWTP Capacity Study and discussed with Council members showing future areas that could be added and the effect on the system and plant.
3. Fire Department Chief said there were 46 total runs for March and 138 for the year so far.  Also presented Fire Contract for next year.
4.  Police report read and approved on a motion by Todd with the second by Dan.
5. Water & Street report read and approved on a motion by Todd with the second by Dan.
6. Wastewater report read and approved on a motion by Dan with the second by Todd.
7. Park Advisory report read by Jolene Rule and said the school has contacted her about receiving a $2700.00 grant from Lowe’s for a Community Garden on school property.
8. Dan Adams said he has been talking with Danny Barton about his
   Payton Street
   property. His septic tank has been dumping raw sewage above ground and he needs to hook up to town sewer system.  The Ordinance says if there is a sewer within 300 feet of his property he must hook up to it at his expense.  The Board of Health has given him 60 days to comply and the town has given him 30 days to clean up the weeds, etc.  and he would like an extension on it to go along with the Board of Health rules.  Scott Deyoe made a motion to give him until the last day of May to comply with our notice.  The motion was seconded by Todd and carried.
9. The fire contract was presented and accepted on a motion by Todd with the second by Dan.
10. Everyone was reminded of the meeting on April 13^th concerning the State Road 35 project that will affect Greentown.  This is a Public Hearing but you must contact them prior to the meeting if you want to speak.  You may also send written suggestions and they will accept them up to two weeks after the hearing.
11. President Higginbottom said there is a vacancy on the Board of Appeals to fill the spot vacated by Mike Sheridan.
12. President Higginbottom read a letter of resignation of Town Clerk Treasurer Barbara Middleton effective June 30, 2011.  Todd Everling made a motion to accept with the second by Dan Adams.  Carried.
13. Marshall Bennett asked permission to close
    Payton Street
    on Tuesday, April 26^th for a mock disaster and also set aside Wednesday, April 27^th as a rain date.  The entrance into the Fairgrounds where trash bins are located will be accessible and also the entrance into the fairgrounds from
    Maple Street
    will be open.  The crash scene will be set up Tuesday morning and if it rains the street will be closed overnight.  Dan Adams made a motion to accept with the second by Todd.
14. Kevin said he forgot during the meeting but they had a Wellhead Protection meeting and it was recommended that the fuel tanks be double walled tanks at the Pole Barn and he priced these and they would be approximately $2,000.00 each.  Dan Adams said Greentown Equipment just got some new double wall tanks and they were provided by the fuel company.  Kevin will check with the company now servicing us to see if they will provide them and if they don’t h will look into Co-Alliance, the same place Greentown Equipment got theirs.
15. Ordinance 2011*2 had the second reading by Scott Deyoe and there was hardly anyone present to listen.  No one had any comment so it will have the 3^rd reading next month or suspension of rules and pass on second reading.
16. Dan made motion to adjourn with the second by Todd. Meeting adjourned at 9:03 P.M.  

Special Meeting March 29, 2011

Special Meeting March 29, 2011

All members present, Clerk Treasurer absent

Meeting opened with much discussion on how to approach a fix on the landfill situation.  No one seems to have any money to help us at this time.  As of last years meeting with Keramida there were several suggestions as to how to fix the problem.  Kevin was to get quotes on the recommended suggestion of the trench and this was already submitted to IDEM and approved.  The estimation is between $40,000.00 and $60,000.00.  This would include the digging, stone & pipe. Many questions arose and Kevin wonders what would happen if we hit trash when trenching.  It was recommended that Attorney Peelle draft a letter to the adjoining property owners and IDEM on our intentions.

Dan Adams made a motion that the letter give a time frame as to what we are doing and preparing to do so they understand what our plan of attack is and then when we get to the point of selecting a contractor, we will use EDIT money to pay the bill as per our Ordinance.  Todd made a second to the motion and it carried.

Attorney Peelle will draft a letter to send to adjacent property owners and work on a draft to send to IDEM and email to Joyce and she in turn will e-mail to council members and Utility Office can type up the letter and send to whoever we need to send it to.

Dan received a letter from Marshal Bennett saying he received a call from Captain Jerry Asher and he has located a 30 foot by 8 foot office trailer and would like permission to put it at the firing range as a classroom facility.  It would remain on wheels other than trimming for leveling and stabilization.  We would invite any question and should contact IDEM for permission.  Attorney Peelle thinks IDEM will approve but we do need to get their permission and they will want to know exactly where it will be located and that it is a transit, mobile vehicle.  He will get with Asher to let us know where it will go (aerial view) and will send a request to Jerry Rust, the head cheese at IDEM.

Dan Adams made a motion to adjourn with the second by Scott Flick. Motion carried.

Note: Clerk could not hear the comments from Deyoe, Everling, Flick and some of Kevin’s due to the inadequate recorder. Minutes taken from recorder.

Also FYI: Riverboat money was used last year to pay Keramida and we made a new capital plan and Ordinance to use EDIT money this year for same.

Town Council March 1, 2011

Town Council Meeting March 1, 2011 7:45 PM

All Members present

Opening prayer given by Dan Adams followed by the pledge of allegiance led by Tom Harper.

Minutes of January meeting reviewed and approved on a motion by Dan Adams with second by Todd Everling.

No meeting was held in February because of bad weather.

1.       Attorney Peelle presented both a Capital Plan and Ordinance 2011-1 to President Higginbottom to be read later.  Also presented the final Ordinance 2011-2 to have the first reading later in meeting.  He had researched status of peddler permit to sell insurance in town.  Company will be permitted to do so but must still get a permit but at no charge.

2.       Engineer Ryan Brauen presented agreement between Council and Wessler Engineering for Wastewater Treatment Plant Capacity Study.  The town must go forward with this to be in compliance with our Wastewater Ban and Agreed Order from IDEM.  Scott Deyoe made a motion to accept with the second by Todd Everling.  Carried.  Jeff Peters spoke regarding the Public Hearing preceding this meeting and said it would be a good idea for the Council to consider starting a Utility Fund for the upcoming Storm Water Drainage Project.  President Higginbottom read “Local Resolution approving the Storm Water Drainage Study” and it was approved on a motion by Scott Deyoe with the second by Todd Everling.

3.       The new Fire Chief, Jason Davis, was present to introduce himself and give a brief report.  They made around 500 calls last year and so far have 94 for this year.  They have 40 members and will get a list of names and phone numbers to the Utility Office.

4.       Police reports for January and February were read and approved on a motion by Scott Flick with a second by Dan Adams.

Marshal Bennett also had a letter concerning the upcoming surgery of Deputy Comfort and asked how his absence from work would be handled.  Todd Everling made a motion to abide by the rules in the salary ordinance and the second was made by Dan Adams.  Carried.  The benefits committee explained he would first use his sick leave and vacation days for the first two weeks and after that would be considered disability leave with remaining vacation time, if any, frozen.  Marshall Bennett also asked permission to start a petty cash fund at the Police Department to enable them to make cash purchases or change on weekends.  Scott Deyoe made a motion to set up petty cash fund in the amount of $75.00.  The Clerk Treasurer is to issue them a check in that amount.  The second to the motion was made by Todd Everling and it carried.

5.       Water & Street reports for January & February read and approved on a motion by Scott Flick with the second by Dan Adams.

6.       Wastewater reports for January & February read and approved on a motion by Scott Deyoe with the second by Scott Flick.

7.       Park Advisory Report given by Jolene Rule stating the fundraisers for the year and projects and noted the balance remaining on the Comet Trail loan is $2500.00.

8.       Unfinished Business: Nuisance Ordinance will be read at end of meeting to allow anyone to leave after other business taken care of.

9.       President Higginbottom read the Capital Improvement Plan concerning the use of Edit funds and it was passed and adopted on a motion by Todd Everling with the second by Dan Adams.

10.   Ordinance 2011-1 “AN ORDINANCE APPROPRIATING THE TOWN OF GREENTOWN’S SHARE OF THE ECONOMIC INCOME TAX RECENUE” was read by President Higginbottom and Todd Everling made the motion to suspend the rules and pass and adopt this ordinance on the first reading.  The second to the motion was made by Scott Flick and passed.  Motion made by Dan Adams with the second by Todd Everling to pass and adopt this ordinance and it carried.

11.   Dan Adams said he had received a letter from Michelle Monize concerning the parade that has been held yearly to start the Little League season and asking permission to again hold this parade on May 7^th.  Dan Adams made a motion to allow with the second by Scott Flick and the motion carried.  Marshal Bennett said they would handle the traffic that day and it wouldn’t be necessary to have barriers set up to close streets.

12.   Dan also had a person questioning the fact that there are no handicap parking places on the west side of Meridian Street in the block of the Pizza Place.  There are, however, two spaces on the east side of Meridian Street – why?  The Street Committee will look into this matter and report back next month.

13.   Kevin Moss presented a quote from Koorsen on carbon detectors that would be hooked in with our existing alarm system in the Utility Office and Police office.  The quote was in the amount of $456.95 and this would include installation and there would be no additional price on reporting or service.  Todd Everling made a motion to accept with second by Scott Flick and it carried.

14.   Kevin also mentioned Keramida and IDEM have been having remediation and maybe will get some of our testing down to quarterly and some monthly instead of weekly.

15.   Jolene said she talked to Andrew from Wessler about the storm water situation and asked if they ever considered green spaces and he said some places do.

16.   Debra Davis was present on behalf of Joan Jacobs concerning a problem with a water leak at 803 E. Grant and the water was shut off and notification was not made until a day later.  She was told that the home occupant could not be reached so the water was shut off to keep the bill from running much higher.  She thought there should have been a notice put on the door because they thought the pipes were frozen and went to great expense to try to thaw them out.

17.   Dan Barton was present to ask permission of the Council to put a garage door at the front of his building because he is landlocked in the back.  The Council said they did not want to give up any parking spaces in front and Attorney Peelle said his best bet would be to get a lawyer and approach the person that has him landlocked and see if anything can be done about that.

18.   Scott Deyoe read Ordinance 2011-2 in its entirety for its first reading.  Copies are available in the Utility Office if anyone cares to look it over.  Second reading will be at the April meeting.

19.   Dan Adams made motion to adjourn with the second by Scott Flick. Meeting adjourned at 9:52 P. M.

Public Hearing March 1, 2011

A public hearing was held to provide opportunity to discuss the recently completed Storm Water Drainage System Study.  Engineers from M.D. Wessler Engineering conducted the hearing.

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