July 15, 2014 Town Council Minutes

Greentown Town Council Meeting

July 15, 2014 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by Scott Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Flick made a motion to accept the minutes. Mr. Everling seconded. Motion carried.

Approval of Dockets: General Fund total expenses for July 1^st- 15^th were $10,285.73. Wastwater Utilities are $10,080.28. Water Co. approved expenses were $5,284.90. Todd Everling made a motion to accept the docket. Mr. Adams seconded. Motion carried.

Old Business: None.

New Business: Mr. Everling reported on InterAct for the police department. InterAct is software that is used on desktop and squad car computers to interact with state and local police in Kokomo. Upfront cost is $21,379.40, and then there is a recurring annual maintenance and support charge beginning the second year in the amount of $2,399.40. This does not need to be acted on right now. Mr. Everling indicated this has been pushed back and is now projected to start sometime in September.

Mr. Deyoe received a letter from the Kokomo’s Sheriff’s Department. They would like to use the south water tower to put antennas on for their radio system. They also requested access to the water treatment building. Mr. Deyoe will contact them regarding this matter.

Mr. Deyoe presented an agreement between the Town of Greentown and Wessler Engineering for On-Call Stormwater Engineering Services. This agreement is needed to start the work fixing the collapsed stormwater pipe on North Meridian. Mr. Deyoe asked for a motion to accept this agreement. Motion was made by Mrs. Higginbottom. Motion seconded by Mr. Flick. Motion carried.

Along with this agreement comes two immediate task orders. Task Order #1 provides on-call stormwater services of varying nature which are relatively minor, involve minimal time and effort, but may require a timely response and generally are not covered by or do not warrant separate, specific task orders or allow sufficient time for prior Town Council approval. Mr. Deyoe asked for a motion to accept. Motion was made by Mrs. Higginbottom. Motion seconded by Mr. Flick. Motion carried.

Task Order #2 provides for general assistance to the Town for replacement of approximately 300 linear feet of existing storm sewers located behind the property at 303 N. Meridian St. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion seconded by Mr. Flick. Motion carried.

Guests: Thomas Boller from Monsanto, which is located in Windfall, reported on their recycling program. Monsanto recycles 60,000 soybean bags a year and builds up credit with the recycling company which makes recreational furniture. They currently have benches and wanted to know if the town would be interested in having some at no charge. The benches retail for $500.00. They cost Monsanto nothing, but their name is on the benches for advertising. The Board thanked Mr. Boller and accepted the benches and will receive how ever many they will give the Town.

Mr. Klein would like to add another cell phone line for the on-call person. This will replace the pagers currently in use. Mr. Klein is also working with Gene Miller and Jared Isaac to have an alarm system working again at the water utility Mr. Klein would like to have all utilities on the same alarm system that would send out a text message whenever an alarm is tripped. Mr. Klein requested to have a smart phone for the wastewater plant. This matter was left to be resolved between Mr. Klein and Mrs. Duke.

Adjournment: Mr. Deyoe asked for a motion to adjourn. Motion was made by Mr. Flick. Motion seconded by Todd Everling.

July 1, 2014 Town Council Minutes

Greentown Town Council Meeting

Date July 1, 2014 6:30 PM

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Meeting was called to order by Mr. Deyoe.

Minutes of Previous Meeting: The minutes of the previous meeting were presented for additions or corrections. Mr. Flick made a motion to accept the minutes. Mr. Adams seconded. Motion carried.

Approval of Dockets: Mr. Deyoe had a request that the amounts of the Docket be read at the Town Council Meeting. Water Co. approved expenditures are $6,188.28. Wastewater Utilities are $12,621.89. Town Council fund is $24,119.03. Mr. Everling made a motion to accept the docket. Mr. Flick seconded. Motion carried.

Items from Attorney Jeremy Peelle: None.

Items from Engineer: Mr. Ryan Brauen indicated that the major work is primarily complete. The target date is July 12, 2014, but a more realistic date would be the end of the month due to a downsizing of work crew. Mr. Everling asked Mr. Brauen for an update on the collapsed drain on north Meridian St. Mr. Brauen reported that the clay pipe is in terrible condition and recommended that the line be replaced. Mr. Bryan Klein believes the town can repair it with internal staff. Mr. Klein needs the elevation for the runs from the engineer so he can price out the job.

Greentown Fire Dept. Report: Chief Tom Hendricks reported in June there were 56 runs. Of these seven (7) were fire runs, four (4) were rescues, and forty-five (45) were EMS runs.

Police Dept. Report: Marshal Bennett gave an update on properties at 128 N. Meridian and 228 S. Hunt Street. Both property owners have been notified of the town’s concerns. Attorney Jeremy Peelle said that the next step is to allow time for the owners to respond and, if they don’t respond within the allowed timeframe, then the town can file a nuisance claim. Motion to approve was by Mr. Flick. Mr. Everling seconded. Motion carried.

Marshal Bennett also brought up that the body cameras that the Police Dept. use are not user friendly. The cameras only work half the time. He would like to continue to use the cameras, but needs to check into better equipment. Mr. Everling and Mr. Flick will work with Marshal Bennett on this matter. Also mentioned is that the driver’s seat on the Crown Victoria needs repair work; the Marshal is getting quotes for repair.

Water and Street Report: Reading of Paper Report: Mr. Flick made a motion to accept the report. Motion seconded by Mr Everling. Motion Passed

Wastewater Report: Reading of Paper Report: Mr. Flick made a motion to accept the report. Motion seconded by Mr. Everling. Motion Passed.

Park Advisory Board: Mrs. Jolene Rule stated the board is searching to replace a concrete planter that was damaged. They are having difficulty in finding a match due to the age of the planter.

Old Business: None.

New Business from Council Members: Mrs. Higginbottom would like to thank Kevin Moss for all his years of service to Greentown and wish him well in his retirement.

Mr. Deyoe asked for a motion to accept Deborah Dugdale as a part time utility clerk. Mrs. Dugdale will be working 28 hours a week at $11.00 an hour. Motion was made by Mr. Everling. Motion seconded by Mr. Adams. Motion carried.

Mr. Everling has contacted Terry Cooper of Windfall to be our Operator of Record for the water utility. Mr. Cooper would be a 1099 Employee as the Operator of Record for the Water Utility. The town will hire Mr. Cooper at a rate of $400.00 a month for a weekly visit. Any additional work would be at a rate of $35.00 an hour. Mr. Deyoe asked for a motion to accept Mr. Cooper. Motion was made by Mr. Flick. Motion seconded by Mr. Everling. Motion carried.

Heartland Market is investing in their parking lot by repaving it. They would like to pave the alley which the town owns as well so that the entire paved area looks uniform. The town’s part of the bill will be $500.00. Mr. Deyoe asked for a motion to spend $500.00 out of local road and street money to pave the alley. Motion was made by Mr. Everling. Motion seconded by Mr. Flick. Motion carried.

Mr. Deyoe gave an update on the Fountain. Greentown Main Street Assocition gave a donation of $2745.44 strictly for the fountain repair. Mr. Deyoe thanked them for their generous gift. Ryan Welcher of Kendal Masonary has contacted Mr. Deyoe and will donate their labor at no charge and the town is responsible for the materials.

Clerk Treasurer and Council President: Circuit Breaker losses for 2014 total $83,183.59. This amount is used to calculate reductions from budget. Mr. Deyoe asked for a motion to accept. Motion was made by Mr. Everling. Motion seconded by Mr. Adams. Motion carried.

Guests: Mr. Deyoe addressed the audience in reference to recent reports that appeared in the local news media. He stated that town utilities are not for sale. The Wastewater Dept. is solvent and fully funded. The Water Utility Dept. is fully solvent. The town is fully solvent and is fully funded by property tax revenue.

Mr. Ray Mumaw is opposed to getting rid of the Police Dept. Mr. Deyoe thanked Mr. Mumaw for his comments and his interest in the operation of the town.

Adjournment: Motion made to adjourn by Mr. Adams. Motion seconded by Mr. Flick.

June 17, 2014 Town Council Minutes

Greentown Town Council Meeting

June 17, 2014 6:30 pm

Members Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom, Clerk Teresa Duke

Open: Meeting was called to order by President Scott Deyoe. Mr. Deyoe asked if there were any additions or corrections to minutes of the previous meeting. Mr. Flick made motion to except the minutes, Todd Everling 2^nd. Motion passed.

Approval of Docket: Mr. Deyoe presented the docket of bills for approval. Mr. Adams made motion 2^nd by Mr. Everling. Motion carried.

Old Business: Mr. Deyoe presented follow up information on two properties in Greentown: 128 N. Meridian and 228 South Hunt St. There are issues with owners being responsible for their properties. Marshal Bennett and Town Attorney Jeremy Peelle will work further on this.

New Business: None

Guests: Renee McGuire and her daughter Miranda were representing the Band and Color Guard of Eastern High School. Current band uniforms are 13 years old and the band boosters have been raising funds to purchase new uniforms for several years and they are now $2500.00 short of their goal. Joyce Higginbottom made a motion to donate $1000.00 to the band for new uniforms and 2^nd was Mr. Adams. Motion carried.

Mr. Jerry Hardy wanted information about the drain on north Meridian. Drain did collapse. Ryan Brauen has video on this matter and will address at next town council meeting.

Mary Miller asked if the council meeting minutes could be posted on the town’s website. Mr. Deyoe explained that Town of Greentown does not have a website, but that the Main Street Association does. It would cost money for the town to create a website and maintain it. The Board agreed not to pursue webpage and continue with just paper copies.

Motion to adjourn: Mr. Flick made motion, 2^nd Todd Everling.

Town Council MInutes June 3, 2014

Town Council Meeting

June 3, 2014 6:30 PM

Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk Teresa Duke

Meeting was called to order by President Scott Deyoe .

Approval of Clerk: Mr. Deyoe announced the resignation of Joyce Flick as Deputy Clerk/ Treasurer and thanked her for her contributions to the town through the transition of several town clerks. Mr. Deyoe then announced that Clerk/Treasurer John D. Wright had submitted his resignation the next day and that resignation was accepted also. Mr. Deyoe, at the recommendation of the State Board of Accounts, appointed his spouse Chari Deyoe as an emergency deputy clerk/treasurer in order to process town payroll. Estimated payroll checks were issued due to the inability to get into the accounting system.

Mr. Deyoe identified Mrs. Judy Good as Deputy Clerk/Treasurer. The town then entered into a contract with HR Unlimited to assist with clerk duties. Retha Hicks has been working the town through the process of replacing the Clerk. Mr. Deyoe has identified Mrs. Teresa Duke as a potential. Mr. Deyoe asked for a motion to appoint Mrs. Duke, which Mr. Everling provided. Mr. Adams seconded. Motion carried.

Mrs. Duke took the oath of office.

Approval of Docket: Mr. Deyoe presented a docket of bills to be approved by the Council. This is a change in procedure on the advice of HR Unlimited. Mrs. Higginbottom made a motion to accept the docket. Mr. Adams seconded. Motion carried.

Minutes of Previous meeting: The minutes of the previous meeting were presented for additions or corrections. Mrs. Higginbottom made a motion to accept the minutes. Mr. Everling seconded. Motion carried.

Engineer Report: Mr. Deyoe said there was no specific report on wastewater progress, but that progress was going well. Mr. Deyoe provided information from Wessler Engineering on several items which are progressing as part of the project.

Greentown Fire Dept. Report: Chief Tom Hendricks provided a report on monthly activity. There was 49 EMS runs, 4 rescues and 10 fire runs.

Police Dept. Report: Mr. Deyoe read the police activity numbers from the previous month that had been provided by Marshall Bennett. Officer Scott Comfort, in attendance, had nothing to add. Additional information on the status of specific properties in town were discussed. Mr. Everling made a motion to accept the police report. Mrs. Higginbottom seconded. Motion carried.

Water/Street Report: Deborah Bessler turned in her intent to retire on August 1, 2014. Mr. Everling made a motion to accept her retirement. Mr. Flick seconded. Motion carried. Mr. Deyoe presented the activity report by Kevin Moss for the Water and Street Department. The transmission on the street cleaner needs to be replaced. Mr. Moss has obtained three bids which were presented by Mr. Deyoe, and the best bid was accepted.

The fountain outside the town office needs to be repaired. Mr. Deyoe presented estimates for repairing the fountain and indicated that there may be matching funds to help with the cost of repairs.

Mr. Everling made a motion to accept the water and street report. Mr. Adams seconded. Motion carried.

Wastewater Report: Mr. Deyoe presented a report provided by Bryan Klein on the wastewater plant for the previous month

Park Advisory Board: Mary Miller provided a report in lieu of Jolene Rule. The town entrance and main street planters are looking better.

Unfinished Business: There was no unfinished business discussed.

New Business from Council Members: Mr. Everling reported that there are flooding issues with the Blondies Cookies location on North Meridian St. The town has video of the affected storm sewers to be reviewed by Wessler.

National Greentown Glass Association via Mr. Deyoe requested permission to display a temporary sign June 9 to the 16^th. Motion by Mrs. Higginbottom. Mr. Everling seconde. Motion carried.

Clerk/ Treasurer and Council President: Mr. Deyoe presented a letter from the Howard County 4-H Fair requesting that East Payton St. be closed during the annual 4-H Fair. Mr. Flick motioned to give permission to close the street. Mr. Adams seconded. Motion carried.

Guest Presentation: Gary Buckley asked for permission to close Meridian St. from Main St. to Grant St. during the Music at the Fountain nights with specific dates and times for each event. Mr. Flick made a motion to give permission to close the steet during the events. Mr. Everling seconded. Motion carried. Mary Miller asked if there could be some police assistance with traffic control after the concerts.

Kevin Moss then presented a letter dated May 20^th, 2013 with his retirement request to be effective on June 20, 2014. Motion by Mr. Everling to accept. Seconded by Mr. Flick. Motion carried.

With business concluded, Mr. Deyoe asked for a motion to adjourn the meeting. Mr. Flick made a motion to adjourn the meeting. Mr. Adams seconded.

Town Council minutes May 6, 2014

Town Council Meeting

May 6, 2014 6:30 PM

Present: Scott Deyoe, Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk John Wright

Meeting was called to order by President Scott Deyoe asked if there were any additions or corrections to the minutes of the last meeting. Mr. Adams made motion to accept the minutes,Scott Flick 2^nd, Motion passed.

Business Suspended for presentation from Destination Imagination. Joyce Higginbottom made motion to give $800.00 2^nd by Scott Flick, motion passed.

Attorney Jeremy Peelle: Presented Name Correction on Ordinance

Engineer: Ryan Brauen Reported on the progress at the wastewater plant.

Police Report handed out. Dan Adams motion to accept 2^nd by Todd Everling Motion passed

Water/Street: Report handed out. Kevin Moss reported on the street sweeper having transmission problems. Joyce Higginbottom made motion to accept the report, 2^nd by Scott Flick motion passed.

Wastewater: Bryan Klein: Report handed out. Bryan reported on the problems with the pumps, and the need to purchase controls for the pumps. Todd Everling made motion to purchase controls. 2^nd by Scott Flick motion passed.

Park Advisory Board: Jolene Rule reported flowers will be getting planted May 17^th 9:00 am everyone is welcome to help.

Unfinished Business: Name corrections Ordinance:Wellhead Protection Areas/and Collection Policy for service rendered. Scott Flick motion to accept corrections 2^nd Todd Everling. Motion passed.

Scott Deyoe talked about the house on Lincoln Street that is falling down and directed Officer Bennett to start the process of condemning the building.

New Business: Council Members had none.

Clerk Treasurer: John Wright : Request for donation for “Senior Fling”

Donation $250.00 Todd Everling made motion to give $250.00 2^nd by Joyce Higginbottom. Motion passed.

Council President: Scott Deyoe talked about the gravel area at the Wastewater Plant that is school property and is being cleaned up.

Motion to adjourn Scott Flick 2^nd Todd Everling

Town Council Minutes April 15, 2014

Town Council Meeting

April 15, 2014 6:30 PM

Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk John Wright , Deputy Clerk Joyce S. Flick

Absent: Council President Scott Deyoe

Meeting was called to order by Vice President Everling. He asked if there were any additions or corrections to the minutes of the last meeting. Mr. Adams a correction on who talked about the tornado sirens, Henry Edwards. Motion was made by Mr. Adams to accept minutes with a second by Mr. Flick. Motion passed.

Unfinished Business: Third reading of Wellhead Ordinance 2014-TBD. Third reading of Meter Rate Ordinance 2014-TBD.

New Business: Mr. Flick – None; Mr. Adams – None ; Mrs. Higginbottom – None: Mr. Everling – Reading of Military Month Declaration.

Park Advisory Board: Jolene Rule report and request for funding of $250 for flowers. Mr. Flick made motion for $250 seconded by Joyce Higginbottom Motion passed.

Clerk Treasurer: Mr. Wright – None

Guests: Mr. Hardy spoke on rain water flooding problems in his area.

Motion was made by Scott Flick and seconded by Joyce Higginbottom at 7:00 PM to adjourn meeting.

Town Council Minutes April 1, 2014

Town Council Meeting
April 1, 2014 6:30 PM


Present: Todd Everling, Dan Adams, J. Scott Flick, Joyce Higginbottom , Clerk John Wright , Deputy Clerk Joyce S. Flick
Absent: Council President Scott Deyoe


Meeting was called to order by Vice President Everling. He asked if there were any additions or corrections to the minutes of the last meeting. Motion was made by Mr. Adams to accept minutes with a second by Mr. Flick. Motion passed.


Mr. Peelle: Had nothing


Engineer: Ryan Brauen – Absent. Bryan Klein reported on the progress at the sewage plant. 80-85% completed.


Greentown Fire Department Report: Tom Hendricks 58 EMS 8 fire 4 rescue – a reminder about burning to be careful.


Police Report: Reading of report – Motion to approve Dan Adams. Scott Flick seconded.


Water and Street Report: Reading of report. Motion to approve first by Scott Flick, seconded by Joyce Higginbottom.


Wastewater: Reading of report. Motion to approve first by Scott Flick, seconded by Joyce Higginbottom.


Park Advisory Board: No Report


Unfinished Business: Second reading of Wellhead Ordinance 2014-TBD. Second reading of Meter Rate Ordinance 2014-TBD.


New Business: Mr. Flick – None; Mr. Adams – None ; Mrs. Higginbottom – None: Mr. Everling – None.


Clerk Treasurer: Mr. Wright – Eastern School ad for seniors. Should do as we have in the past. Half page town, half page police.


Guests: Josh Edwards questions about the tornado siren at the fire station. Can it be turned back on or moved.



Motion was made by Scott Flick and seconded by Joyce Higginbottom at 7:15 PM to adjourn meeting.