Town Council Meeting July 3, 2012

Town Council Meeting

July 3, 2012

Town Board members present: Joyce Higginbottom, Scott Deyoe, Dan Adams, Todd Everling and Carolyn Johnson.  Scott Flick absent.

Meeting was brought to order with prayer by Dan Adams.  Sammi Armstrong led the pledge of allegiance.

Jeremy Peele, Attorney – Costs from the clean-up of the Ford property (133 North Hammer Street, Greentown) in the amount of $6,724.48 has been presented to Ford’s attorney.  Trash Removal Ordinance 2012-10 has been prepared.

No items from the engineer.

Greentown Fire Department: Kevin Breisch reported 133 EMS Runs – 5 Rescue Runs and 2 Fire Runs for a total of 40.  No report on lease agreement.

Police report for June was read.  Motion to approve was made by Todd Everling and seconded by Scott Deyoe.  Motion passed.  Marshall Bennett said he had received a letter from Richard Z. Cranor notifying us of his retirement as Chief Deputy Marshall effective at midnight on July 31, 2012.

Motion made by Dan Adams and seconded by Todd Everling to accept the Water & Street Report as read. Motion passed.

Motion made by Todd Everling and seconded by Dan Adams to accept the Wastewater Report as read.  Motion passed.

Jolene Rule was absent for Park Advisory Board Report.  November 17^th has been set for the Holiday Bazaar.

Unfinished Business: It was determined that the grease concern coming from King Chef Chinese Restaurant that affects Hasler-Stout Funeral Home and Down On Main Street is a civil matter.  It was recommended that Hasler – Stout put in a separate lateral.

Mark Bradford rezoning at 506 E. Walnut.  This was tabled until August 7^th meeting since there was no quorum for vote.

New Business: Motion made by Scott Deyoe and seconded by Dan Adams to close East Payton Street from the drive on the east side of livestock pavilion to Maple Street during our annual 4-H Fair.  Saturday morning July 7 thru early Sunday morning July 15, 2012.  Motion passed.

Motion made by Dan Adams and seconded by Todd Everling to close Meridian Street north from stoplight to first alley each Thursday from 6:00 to 9:00 PM for Music at the Fountain.  Motion passed.

Scott Deyoe reported on the Budget Workshop held on 6/27/2012.  More revenue needs to be collected for the Town.  It was decided to charge residents $10.00 per month for trash pickup.  AN ORDINANCE ESTABLISHING TRASH REMOVAL RATES FOR THE TOWN OF GREENTOWN, INDIANA was read. Motion to accept made by Scott Deyoe and seconded by Todd Everling.  Vote was Everling and Deyoe yea – Adams nay.  Second reading will be July 24, 2012.  Motion to adjourn was made by Dan Adams seconded by Todd Everling. 

Town Council Minutes June 5, 2012

June 5, 2012

Joyce Higginbottom, Scott Flick, Todd Everling, Dan Adams and Carolyn Johnson present.

Dan Adams opened the meeting with prayer. Ron Simpson led us with the pledge of allegiance.

Motion was made by Dan Adams to approve the May minutes as read.  Scott Flick seconded. Motion passed.

Attorney Jeremy Pele – Survey for easement in Meadows  - legal challenge since an error was made by a now deceased surveyor.  History on alley N/S platted by fire station.  E/W need to check on platting.  Nepotism Ordinance.  Heritage Financial in donating land for park.  Joyce Higginbottom felt the town had not agreed to accept this donation.  Jolene Rule said the ministerial association has a fund set up to pay all maintenance fees.  Asked that a written proposal be presented before the town council votes.

Ryan Braun – Wessler Engineering. Bulk of work done was several permits: 1) Howard County Permit 2) IDEM Construction Permit 3) SRF PER Review 4) Army Corp. Permit.  SRF will need to close loan before the end of he year assuming we are funded.  We hope to be funded in July.  Wessler will come out with a schedule so we may schedule meetings in order to make our deadlines.

Discussion tabled until July meeting concerning the lateral connecting Hasler/Stout Funeral Home, Down on Main Street and King Chef.

Tom Hendricks presented the Greentown Fire Department Report.  39 EMS, 9 Rescue and 7 Fire Runs.  Lease Agreement with the Greentown Fire Department at 224 N. Meridian for 20 years was presented.  Motion made by Scott Flick and seconded by Todd Everling to accept. Motion passed.

Police Report – Motion made by Todd Everling and seconded by Dan Adams to accept as read.  Motion passed.  Jeff Bennett asked that Darryl Lutz be sworn in as a deputy.  Ford property has been given two weeks to clean up.  This expires at noon on 6-12-2012.  If not in compliance then the town can hire a contractor to clean the property.

Water/Street Report – Motion made by Dan Adams to accept and second by Scott Flick. Motion passed.

Wastewater Report – Motion made by Todd Everling and seconded by Scott Flick to accept. Motion passed.

Park Advisory Board – Jolene Rule presented the report for June.  Requested permission to plant a Tulip Tree.  Motion was made by Scott Flick and seconded by Todd Everling to plant the Tulip Tree.

Contract with Waste Management had a motion to accept made by Todd Everling and accepted by Dan Adams. Motion passed.

Bradford rezoning from R1 to R4. Motion was made by Scott Flick and seconded by Todd Everling to grant rezoning from R1 to R$.  Vote was taken Scott Flick and Todd Everling – Yea  Dan Adams abstained.  Joyce Higginbottom had no vote.  Did not pass because there was no quorum. Motion tabled until July.

Motion to pay WMS Electronics, LLC for a radio siren control was made by Todd Everling and second by Dan Adams. Motion passed.

Ordinance 2912-9 AN ORDINANCE REQUIRING THE TOWN OF GREENTOWN TO COMPLY WITH THE NEPOTISM AND CONFLICT OF INTEREST PROVISIONS OF INDIANA CODE 36-1-20.2 ET SEQ.  Motion to suspend rule was made by Todd Everling and seconded by Scott Flick.  Motion passed.  Motion to approve Ordinance 2012-9 was made by Scott Flick and seconded by Dan Adams. Motion passed.

Dan Adams made the motion to adjourn with Scott Flick seconded.

Town Council Minutes May 1, 2012

May 1, 2012

Present: Joyce Higginbottom, Dan Adams, Scott Flick, Todd Everling, Scott Deyoe and Carolyn Johnson.

Meeting was opened with prayer by Dan Adams. Gene Miller led the pledge of allegiance.

Minutes of previous meeting were reviewed. Motion made by Dan Adams and seconded by Todd Everling to approve as read.  Motion passed.

Attorney Jeremy Peelle presented Ordinance 2012-7 and Ordinance 2012-8.  He had received a call from John Green of Heritage Financial and an e-mail from Mark Slusher about the playground behind the church.  They are putting together a formal proposal to donate the land to the town and rezone it to residential.  Also Hammer Street property was discussed.  Scott Deyoe made a motion to abate with Todd Everling seconding.  Motion passed. The attorney will file on the week of the 14^th. He asked us to e-mail a summary of all citations as of that date for a paper trail for him to file a complaint to abate nuisance.

Ryan Braun of Wessler Engineering – has sent to board members a letter asking for an okay to use the easement language which needs to be secured by June 1^st.  No response from SRF yet – should be funded by July.

Greentown Volunteer Fire Department Report – Tom Hendricks.  37 EMS and 15 Fire Rescue runs for April.  Lease of Fire Department Building will be up June 24, 2012.  Motion was made by Scott Deyoe and seconded by Dan Adams for the town attorney to write up a 99 year lease in the amount of $1.00 among the three parties (Town of Greentown, Liberty Township and Union Township) using wording of the day.  Motion passed.  Also a motion was made by Scott Deyoe to investigate whether an easement or alley running along fire station.  If an alley, I move we vacate the alley and maintain the easement.  Seconded by Scott Flick. Motion passed.

Scott Deyoe made the motion to accept the Police Report. Seconded by Dan Adams. Motion passed.

Sot Deyoe made a motion to accept the Water and Street Report.  Todd Everling seconded. Motion passed.

Kevin Boyce of Wastemanagement – presenting improvements in trash and recycling for the town.  Extending our current contract for two years, three different sizes of bins and every other week pick-up.  They will mail flyers to residents.  Motion to accept proposal – go to every other week pick-up recycling – offer residents their choice of size if container and renew contract with the price schedule as in presentation. Dan Adams seconded. Motion passed.

Wastewater report was read.  Motion to accept made by Dan Adams and seconded by Scott Flick.

Park Advisory Board – Jolene Rule said Community Service Day is scheduled for May 12, 2012.  Also Farmer’s market will begin May 12, 2012.  Todd Everling made a motion to donate $250.00 to the Parks and Trails. Seconded by Scott Deyoe. Motion passed.

ORDINANCE 2012-8 AN ORDINANCE AMENDING THE FEES FOR POLICE REPORTS AND CRASH REPORTS OF THE GREENTOWN POLICE DEPARTMENT. Was read and motion to suspend rules was made by Scott Deyoe and seconded by Scott Flick. Motion to pass ordinance as read was made by Dan Adams and seconded by Scott Flick.  Both motions passed.

ORDINANCE 2012-7 AN ORDINANCE AMMENDING THE SALARIES OF THE CLERK TREASURER OF THE TOWN OF GRENTOWN, INDIANA. Motion was made by Scott Deyoe and seconded by Scott Flick to suspend.  Motion was made by Dan Adams and seconded by Scott Flick to accept as read.  Both motions passed.

Mark and Susie Bradford of 506 E. Walnut would like to rezone their property.  Discussion was held between Plan Commission Members, Board Members and the Bradfords.  At this time the motion was made to table the rezoning from R1 to R4 until further discussion with the Plan Commission was made by Dan Adams. Seconded by Todd Everling. Motion passed.

Guests: Martha Lake commented on how pleased our town conducted their meeting.

Relay for Life: Reanna Harrison and Renae Aeschliman representatives. Motion was made by Scott Deyoe and seconded by Todd Everling to donate $25.00 to decorate city hall.  Motion passed.  Motion was made by Dan Adams and seconded by Scott Flick to decorate – Paint the Town Purple. Motion passed. This will be June 13^th.

Motion was made by Dan Adams and seconded by Scott Flick to direct deposit the funds from the crash reports.

Dan Adams made a motion to adjourn and Scott Flick seconded.

Town Council Minutes April 3, 2012

Town Council Minutes – April 3, 2012

Present – Joyce Higginbottom, Dan Adams, Scott Deyoe, Todd Everling and Carolyn Johnson. Scott Flick absent.

Dan Adams opened the meting with prayer.  Zack Wright led the pledge of allegiance.

Minutes of the March 6, 2012 meeting was read by the president Joyce Higginbottom.  Dan Adams made a motion to accept as read.  Todd Everling seconded. Motion passed.

Attorney Jeremy Peelle presented two ordinances.

1.)    Ordinance 2012-5 An ordinance of the Town Council of the Town of Greentown amending the ordinance 2012-2 which created the department of storm water management and a special storm water taxing district.  Scott Deyoe made motion to suspend. Todd Everling seconded.  Scott Deyoe made a motion to accept. Dan Adams seconded. Motions passed.

2.)    Ordinance 2012-6 An ordinance amending the salaries of the clerk-treasurer of the Town of Greentown, Indiana.  Todd Everling made a motion to accept. Scott Deyoe seconded. Motion passed.

Ryan Brauen of Wessler Engineering – Submit to IDEM the permit application on April 4, 2012 with full set of plans.  Inspection on the sewer rehab project showed repairs of four were to be made.  This was done before 3 year maintenance bond expired.

Greentown Fire Department – Fire Chief Tom Hendricks had received letter from the Town of Greentown concerning 2012 Fire Contract.  There were 48 EMS and 15 Fire Rescue runs in March.

Motion to accept police report made by Todd Everling and seconded by Dan Adams. Motion passed. 

Water and Street Report read.  Motion to accept made by Scott Deyoe, seconded by Todd Everling. Motion passed.

Wastewater Report read.  Motion to accept made by Todd Everling, seconded by Dan Adams. Motion passed.

Park Advisory Board.  Jolene Rule stated their loan has been paid.  Requested a donation of $500.00 for flowers.  Dan Adams made a motion to table this request until May.  Todd Everling seconded. Motion passed. 

Resolution 2012-2 (encumbrances from 2011 Budget to the 2012 Budget).  Todd Everling made motion to accept. Dan Adams seconded.  Motion passed.

Zach Wright was introduced as a new member of the Main Street Association.

Dan Adams made a motion to adjourn.  Todd Everling seconded.

Town Council MInutes March 6, 2012

Town Council Minutes March 6, 2012

All members present

Dan Adams opened with prayer followed by the Pledge of Allegiance.

Motion to accept February 7, 2012 minutes was made by Todd Everling and seconded by Scott Flick. Motion passed.

Motion to accept February 28, 2012 minutes made by Scott Flick and seconded by Dan Adams. Motion passed.

Items from the attorney:

1. Ordinance 2012-3  An Ordinance amending the salaries of the Clerk Treasurer and Town Employees of the Town of Greentown, Indiana.  Todd Everling made a motion to accept.  Scott Flick seconded. Motion passed.
2. Ordinance 2012-4  An Ordinance amending hydrant rental rates for the Town of Greentown. Motion to suspend the rule made by Dan Adams and seconded by Todd Everling.  Motion to approve Ordinance 2012-4 made by Todd Everling seconded by Dan Adams.  Both motions passed.

Gary Ruston of Wessler Engineering – Next big milestone is the first of April to get the IDEM Construction Permit Application submitted.  Takes usually 3 to 4 months.  PER needs to be approved before the IDEM Construction Permit is approved.  The 3 year maintenance bond on the sewer rehab project will be up next month.  Someone will be sent to inspect before the bond expires.

Greentown Volunteer Fire Department Report -   Tom Hendricks will be the new Fire Chief on March 12, 2012.  Will bring a copy of 2012 Fire Contract to the clerk treasurer.

Police Report – Motion to accept made by Dan Adams seconded by Scott Flick. Motion passed.

Water and Street Report – Motion made by Scott Flick and seconded by Todd Everling. Motion passed.

Wastewater Report – Motion made by Todd Everling and seconded by Scott Flick. Motion passed.

New Business:  Dan Adams – Two ladies on

Harvey Drive

requested street lights.  Need to check covenant for addition.  Last light cost $2,000.00 plus monthly bill.  This was 5 years ago.  Suggested dusk to dawn lights purchased by homeowners. Clerk Treasurer asked about a donation to be made in memory of Fred Jenkins. Dan Adams made the motion to send $50.00 to a charity in his memory.  Todd Everling seconded. Motion passed.

Guests – Anita French of

1131 Killdeer Road

presented photographs of unsightly trash in neighbor’s yard.  Abatement notice previously presented on or about November 4, 2011.  Abatement notice will be followed up on March 7, 2012.  If a copy of abatement notice is not found a new one will be issued.  Check license plates on truck and boat trailer, if not current then they will be tagged.  Suggested Anita French take her pictures to the Board of Health.

Motion to adjourn made by Dan Adams and seconded by Scott Flick. Motion passed.

Specil Town Council meeting February 28, 2012

Special Meeting

February 28, 2012         All members present

President Joyce Higginbottom presented Resolution number 2012-1 A Resolution Transferring Funds proposed in the 2011 budget from one major budget classification to another major classification within the General Funds.  Scott Deyoe made a motion to accept.  Dan Adams seconded.  Each council member poled and each answered yea.  Motion passed.

Motion made by Dan Adams and seconded by Todd Everling to accept Transfer of Funds IC6-1.1-18-6.  Each council member poled and each answered yea.  Motion passed. Scott Deyoe made motion to adjourn. Todd Everling seconded.

Executive Session called to order.  Clerk-Treasurer and Deputy Clerk presented the 2012 Budget with proposed cuts to meet financial revenue as per 1782 Notice.  Scott Deyoe made motion to accept 2012 Budget subject to Jeremy Peelle agreement to changing percentage in restructuring payroll for Kevin, Gene and Scott. 

Meeting adjourned.

Town Council meeting February 7, 2012

Town Council meeting

February 7, 2012       7:30 P.M.

Joyce Higginbottom absent

Meeting was brought to order by Vice-President Dan Adams with a prayer.  Quinn Miller of Troop 528 led the Pledge of Allegiance to the flag.  He is working on his Citizenship Badge.

1. Scott Deyoe made a motion to accept January minutes.  Flick seconded. Motion passed.
2. Ordinance 2012-2 (an ordinance of the Town Council of the Town of Greentown establishing a department of storm water management and a special storm water taxing district) was presented by Jeremy Peelle, attorney.  Todd Everling made the motion to pass on first reading. Scott Flick seconded. Motion passed.
3. Ryan Brauen of Wessler submitted Preliminary Engineering Report (PER, Wastewater Treatment Plant Improvements. PER needs submitted to IDEM by 4/1/2012.
4. Police report read.  Motion to accept made by Scott Flick, seconded by Scott Deyoe.  Motion passed.  John Ford –
   133 N. Hammer St.
   was issued an Order to Abate Nuisance on February 6, 2012.
5. Water & Sewage report – Motion to accept made by Everling and seconded by Deyoe.  Motion passed.
6. Wastewater Report – Motion to accept read by Deyoe and seconded by Flick. Motion passed.
7. New Business – Clerk-Treasurer, Carolyn Johnson announced that Joyce Flick had accepted the part time position to remove uncollectable bad debts foe Utilities. List returned to Jeremy Peele to make sure it was correct.
8. Miscellaneous Business – Tom Silver – 313 Holiday Dr. has backup in yard from sewer.  Steve Rule to check this problem out.
9. Scott Flick made a motion to adjourn. Todd Everling seconded.