Special Meeting, January 10, 2012

Town Council Special meeting

January 10, 2012

Executive Session was held to discuss personnel issues.  Those present were Joyce Higginbottom, Dan Adams, Todd Everling, Scott Flick, Carolyn Johnson and Jeremy Peele.

Town Council Miinutes January 3, 2012

Town Council Reorganization

January 3, 2012   6:30 PM  All members present

Reorganization of the Town Council.  Motion made by Todd Everling and seconded by Dan Adams to nominate Joyce Higginbotttom as President. Motion passed. Motion made by Todd Everling and seconded by Scott Flick to nominate Dan Adams as Vice President. Motion passed.

Plan Commission remains the same as 2011. Garry Hill is the Plan Commission Administrator.

Board of Appeals remains the same with the addition of Scott Deyoe.

Boat Club and Library Board is also the same.

Plan Commission Re-Organization

Gary Lacy 12/31/14                          Chairman

Ray Mumaw 12/31/15                    Vice Chairman

Clark Walker 12/31/12                   Secretary

Don Downs 12/31/13                      Member

Scot Flick, Todd Everling, Dan Adams members from Town Council

Board of Appeals Re-Organization

Ray Mumaw 12/31/15                    Chairman

Don Downs 12/31/13                      Vice Chairman

Clark Walker 12/31/12                   Secretary

Scott Deyoe 12/31/15, Roger Wolfe 12/31/13 Members

Town Council reconvened for regular meeting

Dan Adams opened with prayer and Garry Hill lead the pledge of allegiance.

1.       Ryan Brauen of Wessler Engineering – construction permit cannot be submitted until we receive approval from SRF.  Delay from early March to May.  Copy of PER presented to town.  Motion was made for Scott Deyoe to be the authorized representative for documentation resolution by Todd Everling and seconded by Dan Adams. Motion passed.

2.       Motion made by Dan Adams and seconded by Scott Deyoe for PER Acceptance Resolution to be submitted to SRF.  Motion passed.

3.       Police report – Motion to accept made by Todd Everling and seconded by Scot Flick. Motion passed.

4.       Water and Street Report – Motion to accept made by Scot Flick and seconded by Todd Everling. Motion passed.

5.       Wastewater Report – Motion to accept made by Scott Flick and seconded by Dan Adams. Motion passed.

6.       Clerk-Treasurer Report – Motion made by Todd Everling for permission to balance 2011 within accounts.  Seconded by Scott Deyoe. Motion passed.

7.       Motion made by Scott Deyoe to have Joyce Flick remain through the first quarter of 2012 to help with the accounting.  Todd Everling seconded.  Motion passed.

8.       Motion made by Scott Deyoe and seconded by Todd Everling for Carolyn Johnson and Joyce Flick to attend the Deystone Budget Class. Motion passed.

9.       Joyce Higginbottom read ordinance 2012-1. Motion made by Todd Everling and seconded by Scott Flick to adopt the written fiscal plan for the annexation of land on the first reading. Motion passed.

10.   Motion to suspend the rules on first reading was made by Dan Adams and seconded by Scott Flick. Motion passed.

11.   Dan Adams made the motion to adjourn and Scott Flick seconded.

Town Council Meeting minutes Dec.6,2011

Town Council December 6, 2011  7:30 P.M.

All members present

Prayer was voiced by Dan Adams followed by the pledge of allegiance led by Dr. Tracy Caddell.

1.       President Higginbottom said no minutes were recorded for the October meeting. November minutes were approved as presented on motion by Dan Adams.  Scott Flick seconded.  Motion passed.

2.       Attorney Peele had prepared 2012 Salary Ordinance.  He presented a renewal contract for his services which is the same as 2011.  He is drafting papers for the annexation of property located at 9035 E. 00 NS.

3.       Wessler Engineering: Ryan gave a time line of events for the PER.  Public Hearing will be December 12, 2011 at 6:30 P.M. and Council will meet on December 20^th, 2011 at 6:30 P.M. to accept the PER.

4.       Scott Deyoe discussed possible funding for the storm sewer project thru OCRA grant and what INDOT is willing to do on this project. Motion was made for attorney to draw up a Storm Water Utility Ordinance in the amount of $1.00 per month to all those who receive utility bills to get a fund started. Everling seconded. Motion passed.

5.       Dr. Caddell from Eastern School Corporation and Tony Kirkendahl of Performance Services discussed the wind turbine project proposed on property the school owns near the South Water Tower.  They would like to partner with the town to upgrade and maintain the present access road instead of installing a second road.  This will be discussed at a later date when more information is available.

6.       Greentown Fire Department had no report.

7.       Police report was read.  Dan Adams made motion to accept.  Scott Flick seconded. Motion passed.

8.       Water and Street report read.  Scot Flick made a motion to accept.  Everling seconded. Motion passed.

9.       Wastewater report read. Dan Adams made motion to accept.  Scott Flick seconded. Motion carried.

10.   Park Advisory Board – Jolene Rule listed 2012 projects: May will be planting of flowers in various areas in town, would like to extend the months for the farmers market, will continue the Arts and Crafts Show.  The Comet Trail loan is now below $780.00.

11.   Scott Deyoe read Ordinance No. 2011-5 “AN ORDINANCE FIXING SALARIES OF TOWN EMPLOYEES, COUNCIL, PLAN COMMISION AND BOARD OF APPEALS”. He asked for a motion to suspend the three readings. Everling seconded. Motion carried.  Dan Adams made motion to accept Ordinance 2011-5 as read and Todd Everling seconded.  Motion passed.

12.   Scott Deyoe made the motion to accept the contract with Jeremy Peele for legal services.  Everling seconded. Motion passed.

13.   Dan Adams made a motion to accept the 2012 contract with Kokomo Humane Society for animal control services.  Todd Everling seconded.  Motion passed.

14.   President Higginbottom announced a Public Hearing by the Board of Zoning Appeals on December 13, 2011 AT 6:30 p.m.

15.   A letter of compliance dated November 28, 2011 was received from IDEM in response to the violations at the landfill that have all been corrected.

16.   Dan Adams made motion to adjourn, seconded by Scott Flick. Motion carried.

November 1, 2011

Town Council

All members present, Clerk Treasurer absent

Prayer voiced by Dan Adams followed by the pledge of allegiance led by Jef Buckley.

For the record – Clerk Treasurer absent without notification and no minutes from the previous meeting were provided.

1.       Attorney Peele sent correspondence to Clerk Treasurer that has gone unanswered as far as her not performing certain statutory duties and he will follow up with other municipal attorneys as to suggestions on how to handle it since she is an appointed elected official.  She can’t be fired as an employee and he will get back with regard as to what the options are.

2.       2. Engineer – Ryan passed out schedule on Wastewater project with a time line for events.  Some of these are subject to change.  First important one; advertisement for public hearing required as part of the PER needs to happen on December 2^nd. They need to get a draft to the town by December 2^nd. SRF application was submitted September 7^th.  We are trying to stick to deadline of January 5. By advertising on December 2^nd with public hearing on December 12th, there will be a 5-day comment period with second council meeting scheduled for December 20^th.  Construction beginning about this time next year.  Work now at about 50% stage or so and looking to submit design to IDEM by March 1 and are on track as to where they should be.

2^nd item – Huck’s project is a drainage issue.  They have plans to pave over the retention area and where would the water overflow go?  Wessler’s have been talking to their engineers and keeping Kevin in the loop.  Wessler hasn’t charged us for looking into this and won’t unless there are meetings about it.  Do we need to draft an ordinance or resolution to give cost back to the person or business if engineering is needed for situations like this?

Storm water – Greg Lake said the county has set aside funds if the town has interest in forming a storm water utility.  The fund would be to work on the storm water north of 22/35 with or without the improvements on 22.  INDOT will only put in the size they need.  Does the town want to pay the difference to upgrade the size now?  What do they do with what is already under the road?  Wessler says they will just leave them there.  Will be legal issues as to who will maintain the pipe when road is done.  INDOT want the town to maintain it.  Joyce said the meeting she and Kevin went to said we should pay the $600,000. Or they will just do what they want and live with it.

3.       Fire Department – No one here but thanks to all of them.

4.       Police Report read and approved on a motion by Adams with the second by Flick. Motion passed.

5.       Water & Street report read and approved with a motion by Scott Flick and the second by Dan Adams.  All voted in favor.  Kevin said Ortman’s checked the well at the Wastewater plant.  It is only pumping at about 32 gpm.

6.       Wastewater report read and approved on a motion by Dan Adams with the second by Scott Flick. Motion passed.

7.       Park Advisory Board reported that a new adoptee had taken over the area around the town sign.  There were 6 volunteers to help with fall cleanup.  Farmer’s Market was good this year.  Total figures are not in yet but should be around $600.00.  The Arts & Craft fair will be held at the Fair Grounds on November 12^th.  Projects – Comet Trail loan is now under $1000.00 – Community Garden delivered over 1,000 pounds of produce to the less fortunate in our community.

8.       There was no unfinished business.

9.       New Business – Scott Flick brought up the question on a driveway at 120 N. Washington St.  They have been talking about using the alley and also part of the improvement will be on private property. There are questions on violating the 3 foot set-back and this would need a variance process.  They will need to have a survey done if doing something on private property.  Will contact them and let them know they need a survey before anything is done.

Deyoe received a letter from Greater Kokomo Economic Development Council on forming a committee with the City of Kokomo, Howard County, Russiaville and Greentown for applying for a brown field assessment grant from the EPA.  Soil and Material, INC. is retained and working on a report and is preparing a final draft and needs a letter saying the Town would be a member of this coalition.  The grant could be used if an assessment was needed.  Letter needs to be in by November 7^th. There will be no cost to us.  Motion was made by Deyoe and seconded by Flick to join this committee.  Motion passed.

Todd Everling made a motion to hire Joyce Flick to help get the books cleared up.  The pay will be $15.00 per hour.  Motion seconded by Dan.  All voted in favor.

Joyce announced the Plan Commissions fourth quarterly meeting on November 15^th.

Guests – Jef Buckley had 2 concerns: Has anyone contacted Russiaville Council to see how they are handling the storm water lines under SR 26 going through the town since they are now dealing with that project.  Also the alley behind his house; he is concerned there is not enough room by fire hydrants to make turns if alley is opened and used for traffic. Joyce said they will look into this.

10.   Dan Adams made a motion to adjourn, seconded by Flick, motion passed.

Special Meeting October 18, 2011

Special Meeting October 18, 2011, 6:30 P.M.
Joyce Higginbottom and Clerk Treasurer absent
The meeting was called to order by Dan Adams at 6:30 P.M. with all members present except Joyce.  Kevin Moss was also in attendance.
After a brief discussion given by Scott Deyoe on the necessity to keep the progress moving forward to comply with the SRF funding schedule, a motion was made by Scott Deyoe, seconded by Todd Everling to approve Amendment #3 to the agreement between the Town of Greentown and Wessler Engineering, Inc.  Funds to be taken from the outstanding bond.  Motion passed with all voting yea.
This was followed by a motion to adjourn by  Scott Deyoe, seconded by Scott Flick at 6:50 P.M.  All voted yea.

Town Council Minutes October 4, 2011

October 4, 2011, 7:30 P.M.
All members present
No minutes were provided by the Clerk/Treasurer for the October meeting.

Town Council Minutes September 6, 2011

Town Council

September 6, 2011

Prayer was given by Dan Adams followed by the pledge of allegiance led by Clark Walker.  Minutes of previous meeting corrections noted and approved on a motion by Scott Flick and with the second by Dan Adams.

1.       Engineer business – SRF Revolving Loan application discussed.  The board approved and Joyce Higginbottom signed the paperwork to have the engineer company fill out the SRF application in behalf of Greentown.  Permit costs, extra fees discussed in the second amendment motion given by Scott Doyle and seconded by Dan Adams to continue with the process.

2.       No one present from the fire department – Joyce Higginbottom reported that they did an excellent job.

3.       Police report – given by Joyce Higginbottom – motion to accept police report given by Dan Adams seconded by Scott Flick. Jeff Bennett stated that everything except the office television was replaced and/or repaired from the last lightening strike damage.

4.       Water and Street report given by Joyce Higginbottom – Scott Flick made a motion to accept water and street report and second by Dan Adams.  Kevin stated that the street work is completed. The moving of the probes at the landfill went really well.  Karimida was impresses with the town of Greentown.

5.       Wastewater report given by Joyce Higginbottom – Steve reported that a representative from Wessler will be coming by the wastewater treatment plant to look over the plant to see what we currently have.  Steve thought it might be a good idea if some of the board members come by while he was visiting.  Motion to approve the wastewater report was made by Scott Flick and seconded by Dan Adams.

6.       Park and Advisor board – no one present to report.

7.       Unfinished business – Resolution from the County Modernization Act 2011bccr-open to questions and comments from the audience and the town board.  After Mr. Wyman gave an overview and answered some questions the board decided to make a motion to abstain from the County Modernization Act by Todd Everling and seconded from Scott Flick.

8.       New business – Dan Adams informed the board and audience that after going over applications and interviewing the committee decided unanimously to hire Sharon Shane for the part time utility office clerk at $10.25 an hour working 28 hours weekly.  Half pay coming out of the water account and half out of the wastewater account.  Motion given by Dan Adams to accept Sharon Shane as the part time Utility Clerk – seconded by Scott Flick.

9.       Eastern Howard School board sent a thank you letter thanking the board for the donation of $610.00 for Destination Imagination 2012.

10.   Downing Public Risk sent a new plate to hang on award safety plaque – less than a 50% loss ratio reward is for the 2010 year.

11.   Adjourn motion by Scott Flick and second by Dan Adams.