Special Meeting October 18, 2011

Special Meeting October 18, 2011, 6:30 P.M.
Joyce Higginbottom and Clerk Treasurer absent
The meeting was called to order by Dan Adams at 6:30 P.M. with all members present except Joyce.  Kevin Moss was also in attendance.
After a brief discussion given by Scott Deyoe on the necessity to keep the progress moving forward to comply with the SRF funding schedule, a motion was made by Scott Deyoe, seconded by Todd Everling to approve Amendment #3 to the agreement between the Town of Greentown and Wessler Engineering, Inc.  Funds to be taken from the outstanding bond.  Motion passed with all voting yea.
This was followed by a motion to adjourn by  Scott Deyoe, seconded by Scott Flick at 6:50 P.M.  All voted yea.

Town Council Minutes October 4, 2011

October 4, 2011, 7:30 P.M.
All members present
No minutes were provided by the Clerk/Treasurer for the October meeting.

Town Council Minutes September 6, 2011

Town Council

September 6, 2011

Prayer was given by Dan Adams followed by the pledge of allegiance led by Clark Walker.  Minutes of previous meeting corrections noted and approved on a motion by Scott Flick and with the second by Dan Adams.

1.       Engineer business – SRF Revolving Loan application discussed.  The board approved and Joyce Higginbottom signed the paperwork to have the engineer company fill out the SRF application in behalf of Greentown.  Permit costs, extra fees discussed in the second amendment motion given by Scott Doyle and seconded by Dan Adams to continue with the process.

2.       No one present from the fire department – Joyce Higginbottom reported that they did an excellent job.

3.       Police report – given by Joyce Higginbottom – motion to accept police report given by Dan Adams seconded by Scott Flick. Jeff Bennett stated that everything except the office television was replaced and/or repaired from the last lightening strike damage.

4.       Water and Street report given by Joyce Higginbottom – Scott Flick made a motion to accept water and street report and second by Dan Adams.  Kevin stated that the street work is completed. The moving of the probes at the landfill went really well.  Karimida was impresses with the town of Greentown.

5.       Wastewater report given by Joyce Higginbottom – Steve reported that a representative from Wessler will be coming by the wastewater treatment plant to look over the plant to see what we currently have.  Steve thought it might be a good idea if some of the board members come by while he was visiting.  Motion to approve the wastewater report was made by Scott Flick and seconded by Dan Adams.

6.       Park and Advisor board – no one present to report.

7.       Unfinished business – Resolution from the County Modernization Act 2011bccr-open to questions and comments from the audience and the town board.  After Mr. Wyman gave an overview and answered some questions the board decided to make a motion to abstain from the County Modernization Act by Todd Everling and seconded from Scott Flick.

8.       New business – Dan Adams informed the board and audience that after going over applications and interviewing the committee decided unanimously to hire Sharon Shane for the part time utility office clerk at $10.25 an hour working 28 hours weekly.  Half pay coming out of the water account and half out of the wastewater account.  Motion given by Dan Adams to accept Sharon Shane as the part time Utility Clerk – seconded by Scott Flick.

9.       Eastern Howard School board sent a thank you letter thanking the board for the donation of $610.00 for Destination Imagination 2012.

10.   Downing Public Risk sent a new plate to hang on award safety plaque – less than a 50% loss ratio reward is for the 2010 year.

11.   Adjourn motion by Scott Flick and second by Dan Adams.

Town Council Minutes August 2, 2011

Town Council Meeting August 2, 2011
No one absent
Prayer was given by Dan Adams followed by the pledge of allegiance led by Mr. Wyman. Minutes of previous meetings approved on a motion by Scott Flick and with the second by Dan Adams.
1. Attorney Peelle had two ordinances to discuss - Re-zoning the property behind the 1st Farmers Bank & Trust and the Town Board will have control of the Greentown Utilities Office.  Mr. Peelle also reconfirmed that there is not any ordinances of restricting carrying firearms on city property. Mr. Bennett stated there are not any except the school properties.
2. The issue brought to the board from the Engineer- SRF application should be done even if we do not go this route with the funding.  Joyce asked if the Wessler Engineering would be the one to complete the application. Scott Flick made the motion to have Wessler Engineering complete the SRF application and seconded by Todd Everling.
3. Greentown Fire Department is requesting hat there be a lock box placed at the local businesses.  Joyce stated that it would be better if we allowed the business do this voluntary instead of telling them that they have to have one.
4. Police report read by Joyce Higginbottom - approved Everling and second by Adams.  Jeff Bennett requested that we approve the mandatory use of a bullet proof vest  exceptions to the rule- Indiana Howard Co. heat advisory, while on duty and as call status, special detail and if called during an emergency coverage.  Motion given by Scott Flick by second by Scott Deyoe.
5. Letter about the kindness and caring done by Jeff Bennett from a thankful family.  Letter placed into Jeff’s employee’s file.
6. Water and street report read by Joyce Higginbottom motion given by Mr. Adams and second by Mr. Flick.  Other issues brought by Kevin were the Karimida requests of payment to supervise the moving of the tanks and the second request is telling where we need to dig the trench.  Motion given by  Scot Flick and second by Todd Everling.  Transferring the funds from Rainy Day fund into fund to cover both amounts of $2751.00 and $4643.00.
7. Wastewater report given by Steve. Read by Joyce Higgginbottom - motion given by Mr. Adams and second by Scott Deyoe.  Steve stated that the readings are not correct the flow meter are failing but thinks he has fixed enough to be us by until we have the new sewer build.  Also problem with the transfer switch for the emergency generator,  Weekly test was done and there is an outside company that is going to come and look it over and then get back with Joyce with the information. 
8. Park Advisory Board - Mrs. Rule.  Stop light planters had died and they have been adopted by new businesses.  Plant and bake sale is completed.  Farmers market is going great.  The next meeting will be in the fall.  Arts and Crafts show is Nov. 12, 2011.  Only owe $1600.00 on the Comet Trail.  Community Garden is going great.  Thanked  the Greentown Fire Department for watering the garden.
9. There was no old business.
10.  New business - Jeff Bennett asked that Joyce read off the proposal that we move the control unit for the tornado siren from the Greentown Fire Department and moved to the city building.  Motion to move $16000.00 from Riverboat fund made by - Todd Everling and second by Mr. Adams to pay for the moving of the control unit.  Mr. Bennett also added that the property at  804 East Main Street has been mowed and the tree has been trimmed.  Mr. Bennett has found the Bank of America employee that we can contact if we need to for any issues.
 11. Miscellaneous business - Rules of the two ordinances - #2011-3 is now Re-zoning of the parking lot behind of 1st Farmers Bank & Trust located at 125 South Hammer Street, Greentown, In 46936 - Moved by Mr. Adams and seconded by Mr. Flick approved by all board members - Second ordinances # 2011-4 Conrol the operations of the Municipal Utilities of Greentown, IN which include the operations, budget and personnel.  Based on the Indiana codes Indiana code 8-1-5-3-3, Indiana code 36-1-2-24 and Indiana code 36-9-23-3.  Motion made by Mr. Adams and seconded by Mr. Flick.
12. Guest Mr. Wyman - discussed the need for decision for he interest of Greentown to be on the CCC board committee.  Many questions were asked by the board members and there was not a decision made at this time but will have an answer by the next meting.  Public hearing set for August 16 and August 23, 2011 6:30 pm until 8:00 pm to discuss the CCC.  Mr. Hill asked if anyone is missing a big blue pool and if so it is in the creek on his property.
13. Adjourn motion by Mr. Flick and second by Mr. Adams.

Town Council meeting minutes July 5, 2011

Town Council Meeting July 5, 2011 7:30 PM

 Scott Flick absent

Opening Prayer was led by Dan Adams followed by the pledge of allegiance led by Clark Walker.

1.       Minutes of last meeting were approved on a motion by Dan Adams with a second by Todd Everling.

2.       Todd Everling made a motion to accept the Umbaugh contract for a rate study for the pending sewage improvements. Dan Adams seconded.  Motion carried.

3.       Attorney Peelle reviewed Resolution 2011-1 to establish a Town Election Board.

4.       Danny Marsh and Dave Fredrick from Umbaugh & Associates presented their preliminary report on the rate study in preparation for the Wastewater Plant project.  Much discussion and questions were asked and answered by them and also our Engineer, Ryan Braun.

5.       Ryan Braun, Wessler Engineering, presented the town with a contract to begin the design phase of the Wastewater project.  Contract is for $95,800. To be paid in three installments beginning in August.  More questions and discussions and comments from the council and audience were heard.  A motion was made by Scott Deyoe with a second made by Todd Everling and the motion passed.  It was mentioned by President Higginbottom that anyone can make an appointment to tour the Wastewater Treatment Plant or perhaps they would schedule a Public Viewing Day for those who want to visit to take a tour.  A copy of the Preliminary Engineering Report will be left in the Utility Office so it can be viewed by residents.

6.       Fire Department report – No one present from fire department.  Joyce said they were doing an excellent job and also with the Fireworks.

7.       Police report was read and approved on a motion by Dan Adams with a second by Todd Everling.

8.       Water and Street report read and approved on a motion by Todd and a second by Dan.  Kevin asked about the quotes to repair streets he presented in April.  Scott Deyoe made a motion to accept Phase #1 thru 4 with a second by Todd Everling and it passed.  Then he made motion to complete the work on Payton Street with a second by Todd which also passed.

9.       Wastewater report was read and approved on motion by Dan Adams with a second by Everling.  Steve stated he had to have a flow meter calibrated which then made his report from the 23^rd to the end of the month more like normal.  He will note on his report to IDEM of what happened.

10.   Park Advisory Board – Jolene not present and no report presented.

11.   Unfinished Business – None.

12.   New business – Deyoe – none, Everling – None, Adams asked if anyone talked to Wyrick about his work at the Landfill. It has been too wet.  Higginbottom – Read letter from Plan Commission recommending the council change the zoning of the property at 125 S. Hammer St. from R-4 to B-1 to be in compliance with proper zoning for the parking lot at 1^st Farmers Bank.  A motion was made by Scott Deyoe to allow with a second by Dan Adams. Motion carried.

Resolution 2011-1 to establish a town election board was read by Joyce.  A motion was made by Dan Adams with a second by Everling to accept.  All members present voted individually to pass the motion.

Joyce read a letter from the Howard County Fair Board requesting to close East Payton Street for the 4-H Fair from July 9^th thru July 17^th.  Motion made by Dan and seconded by Todd.  Motion passed.

The Town received a thank-you card from Eastern’s Destination Imagination Team for the donation for the Global Finals in Tennessee. She also had a thank you letter from the school board for the donation the town made to the EHS Robotics Club.

13.   Guests - Daryl Allen brought a bill asking that the town pay Roto Rooter for cleaning a sewer line for Hasler-Stout Funeral Home.  It was discussed and decided that the town should have been contacted first to see if the problem was in our line or theirs.  The town will not pay it.

Clee Oliver talked about CCC meetings. Kevin is the representative on that from Greentown.

14.   Dan made a motion to adjourn with the second by Todd. Meeting adjourned at 9:25

Town Council Minutes June 7, 2011

Town Council Meeting June 7, 2011 7:30 PM

Joyce Higginbottom and Scott Deyoe absent

Prayer given by Dan Adams followed by the pledge of allegiance led by Ray Mumaw.

Minutes of previous meeting approved on a motion by Scott Flick with the second by Todd Everling.

1.       Attorney Peele had nothing to report on at the present time.  He had made a collection of a past due invoice from 2009 concerning damage to a police vehicle.

2.       Ryan Braun from Wessler Engineering submitted drawings and cost estimates of the continuing Wastewater project.  This phase is for construction and improvements in the plant and the estimated cost of the total project is $5,463,000.  There were many guests present and a lengthy discussion followed with many questions about past projects and the raising of rates.

3.       Doug L. Baldessari of H. J. Umbaugh & Associates was present to give the Council a copy of the firms agreement on a Preliminary Rate Study of the proposed improvement project.  Vice President Adams said the full Council would look it over and have our Attorney also look at it and advise him of the outcome.

4.       Fire Chief Jason Davis was present and reported 256 runs to date.

5.       Police report read and approved on a motion by Todd with the second by Flick.  Marshal Bennett reported Tony Bougher had completed all training necessary for a Reserve Officer.

6.       Wastewater report read and approved on a motion by Flick with a second by Todd.

7.       Water & Street report read and approved on a motion by Todd with the second by Flick.

8.       Jolene Rule was not present so Vice President Adams read the Park Advisory Report and reported the plant & bake sale raised almost $400.00 and it would be applied to the trail loan.  Farmers Market will begin June 11^th from 9:00 a.m. to 1:00 p.m.  They will not do trinket sales at this years fireworks and the Arts & Craft Show will be November 12, 2011.  A tool shed was purchased for the Community Garden and the land was tilled by Kent Young.  Volunteers planted 100 tomato plants, 30 zucchini & cucumber plants and potatoes.

9.       Marshal Bennett had a suggestion of reviving the old siren on top of the City Building and shutting down the one at the Fire Station.  This would cost approximately $1500.00 and maybe, at some later date, the one at the Fire Station could be moved.  He is to get prices on this project and report at next meeting.  Todd asked what fund would the money come from and Clerk said EDIT, Riverboat or Rainy Day Fund.

10.   Stan Zirkle mentioned the problem of Rats under the shed at the corner of Covalt and Grand Street and asked the Council or Marshal to do something about it.

11.   Fire Chief asked the Council to let the Fire Department know if a street is shut down so they will know to bypass it in an emergency.

12.   Scott Flick made a motion to adjourn with the second by Todd Everling. Meeting adjourned at 8:35 p.m.

Town Council Meeting May 3, 2011

Town Council Meeting May 3, 2011 7:30 PM

All Members present

Opening prayer given by Dan Adams followed by the pledge of allegiance led by Michael Green.

Minutes of previous meeting approved on a motion by Dan Adams with second by Scott Deyoe.

1.       A group of students was present representing Destination Imagination from Eastern.  They are again this year going to global competition and the cost is about $610.   Per person.  Town Attorney Jeremy Peelle donated $250.00 from his monthly retainer fee to this trip.  Scott Deyoe made a motion for the town to donate $610.00 and the second came from Dan Adams and passed.

2.       Attorney looked over estimates for work at the Landfill and submitted an amendment to the Town Policy Ordinance.

3.       President Higginbottom then read “AN ORDINANCE AMENDING THE TOWN OF GREENTOWN POLICY PORTION OF ORDINANCE NO. 2010-4.” This amendment concerns the payment dates of overtime paid to employees.  Todd Everling made a motion to suspend rules and pass this amendment on first reading.  The second was made by Scott Flick and passed.  Scott Flick then made a motion to adopt this amendment and the second was made by Dan Adams and passed.

4.       Engineer was not present but a workshop meeting was scheduled for May 17^th at 6:30 P.M. and Kevin Moss and Steve Rule were asked to be present and anyone else interested in Phase II of Wastewater Project.

5.       Fire Chief was present to report 47 runs in April and asked if anything could be done about the tornado siren at the Fire Station.  It greatly interferes with radios and in an emergency situation, this could be bad.  They would like to have a key to the box to shut off the siren or have it moved to an alternate location.  Much conversation followed and a solution will be looked into.

6.       Police report read and approved on a motion by Scott Deyoe with the second by Todd Everling.

7.       Water & Street report read and approved on a motion by Todd with the second by Scott Flick.

8.       Wastewater report read and approved on a motion by Scott Deyoe with the second by Scott Flick.

9.       The Barton property sewer situation was brought up and much discussion held but Mr. Barton was told if his property is within 300 feet of a sewer, he must pay for the installation, inspection permit, etc.  and if the road is torn up it must be put back the way it was.  There was a question about the jurisdiction, whether it is ours or the county and it was mentioned to get a letter from Mr. Cain stating our jurisdiction.

10.   Park Advisory report given by Jolene Rule and Town was asked for a donation for Community Day for flowers. Motion made by Todd to donate $400.00 and the second was by Dan.  Carried.  Pocket Park project brought up and tabled.  Community Garden was discussed.  Town was asked to give a key to Linda Grove.  Much discussion held on this and questions by Kevin as to where on the water tower property would this garden be and how many people would be using it and so forth.

11.   Kevin had handed out quoted to Council on Landfill Project and Dan Adams made a motion to accept Hugh Wyrick’s quote of $22,6000.00 or $23,022.00 for 1000 ton stone. Scott Flick made a second to the motion and it carried.

12.   Kevin mentioned a property on West Grant Street where the owner wants to change the driveway approach.  He was told it would be the owners responsibility to do so.

13.   The third reading of ORDINANCE NUMBER 2011-2 was suspended on a motion by Scott Flick with the second by Todd and it carried.  Dan Adams made a motion to adopt the ordinance with the second by Todd Everling and it carried.

The rest of the meeting was not recorded because the Clerk Treasurer left the meeting at 9:00 P.M. due to situation at home.